CPW Marketing & Communications Specialist II - CORA Records Assistant (Denver, CO)

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CPW Marketing & Communications Specialist II - CORA Records Assistant (Denver, CO)

Salary

$49,848.00 - $64,812.00 Annually

Location

Adams County, CO

Job Type

Full Time

Job Number

PMA 32142 01/25

Department

Department of Natural Resources

Division

Colorado Parks & Wildlife

Opening Date

01/06/2025

Closing Date

1/20/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

6060 Broadway, Denver, CO 80216

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Kristi Ryan kristi.ryan@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Hiring Pay Rate

Please note that all employees new to the State Personnel System are paid on a bi-weekly basis.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is open only to state of Colorado residents.

Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

In addition to offering rewarding, meaningful work, we offer:

• Medical and Dental plans

• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans

• Paid life insurance

• Short- and long-term disability coverage

• Employee Wellness programs

• Flexible Spending Accounts

• Health Savings Accounts

• 11 paid holidays per year plus generous vacation and sick leave

• Flexible work schedule options and remote-work options

• Career advancement opportunities throughout the State system

• Some positions may qualify for the Public Service Loan Forgiveness Program (https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch) .

COLORADO PARKS AND WILDLIFE (http://cpw.state.co.us/)

Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's natural resources.

The Branding & Communications Section exists to determine, decide, develop and coordinate internal and external communications aligned with CPW’s mission to perpetuate the wildlife natural resources of the state, provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado’s natural resources.

The unit determines, decides, develops and delivers written, verbal and online materials to educate and inform Colorado residents, agency staff, Colorado Parks and Wildlife stakeholders, visitors, and recreationists about the state’s natural resources and outdoor recreation. The Branding & Communications Section is responsible for all aspects of external communications including media and public relations, and internal communications including customer call-centers, front desk services and online web presence. All communications are critical to the delivery of agency services, sales of agency products, brand recognition and overall agency reputation. It is the public face of the agency and advises agency leadership on communication strategy.

Description of Job

The CORA Records Assistant will support the CORA Records Manager in the processing of Colorado Open Records Act requests. This role focuses on timely and accurate responses to public records requests, while ensuring compliance with statutory guidelines. The position will require careful management of sensitive information, collaboration with internal teams, and communication with the public. This is a dynamic role that contributes to CPW’s transparency and public accountability while helping to minimize legal risks.

Specific duties include, but are not limited to:

Manage CORA Requests Consistently and Accurately

This position will assist the CORA Records Manager in responding to CORA requests in a timely manner, determining solutions to practical problems using specified professional standards and criteria established by the CORA Records Manager. This role includes compiling, redacting, and distributing responsive documents and ensuring compliance with statutory timelines.

Record Keeping and Documentation

This duty involves maintaining detailed records of all CORA requests, tracking deadlines, fees, and ensuring that responsive records are accurately logged and documented. This documentation ensures compliance with legal standards and prepares CPW for future requests or audits.

Legal and Media Research

This position will research legal issues relevant to CORA requests, such as statutes, case law, and media reports, to inform decisions about records release or withholding. The assistant will support CPW in minimizing legal risks and ensuring compliance with CORA.

Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

Five (5) years of professional experience in a general law enforcement role, or in a city, county or state entity that interfaces with public records, or an occupational field related to the work assigned to the position.

OR

A combination of a Bachelor's degree in Criminal Justice or Public Administration and/or relevant experience in a general law enforcement role, or in a city, county or state entity that interfaces with public records, or an occupation related to the work assigned equal to five (5) years

Substitutions

• Additional appropriate education will substitute for the required experience on a year-for-year basis.

Preferred Qualifications

• Current or former State experience relevant to this position

• Current or former Colorado Parks & Wildlife work or volunteer experience

• Experience working in a government role

• High level of written and oral communications

• Prior experience working with technology in a communications, marketing or web management role

• Prior experience managing Colorado Open Records Act requests

• Prior experience redacting video footage under CORA. The role involves reviewing, redacting, and preparing footage for release, ensuring that sensitive information is appropriately edited or withheld in accordance with legal standards. Redacting video for CORA requests requires an understanding of legal standards specific to privacy, public discourse, and sensitive information. Candidates need familiarity with CORA regulations, as mistakes in redaction can have legal ramifications for the agency.

Required Competencies

• Professional level writing, research and communication development skills

• Excellent organizational and time management skills

• Excellent customer service skills

  Conditions of Employment

• State of Colorado residency is required at the time of application.

• Must possess and maintain a valid state of Colorado driver's license if operating a State vehicle.

• The applicant must have a demonstrable track record of maintaining confidentiality and ensuring that sensitive information is appropriately managed in accordance with legal standards. Redacting records for CORA requests requires an understanding of legal standards specific to privacy, public discourse, and sensitive information. Candidates need familiarity with CORA regulations, as mistakes in redaction can have legal ramifications for the agency.

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).

APPEAL RIGHTS:

It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

The Assessment Process

• All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.

• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.

• Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important todocument in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement .

• Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.

• This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

Equity, Diversity, and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at dnrhremployeebenefits@state.co.us

ADAAA Accommodations

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact our Benefits Specialist at dnrhremployeebenefits@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

E-Verify

DNR uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

Toll–Free Applicant Support - Technical Help

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

The Colorado Constitution, Article XII, Section 13 requires that APPLICANTS for state classified government jobs be residents of Colorado at the time of application, unless this requirement is waived by the State Personnel Board (DPA). A residency waiver was not issued by DPA for this announcement. For more information, please see the FAQ's at: https://careers.colorado.gov/how-to-apply. Are you a current Colorado resident?

• Yes

• No

  02

  Current and former State Personnel System employees who were disciplinarily terminated, resigned in lieu of termination, or who were deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation) must disclose this information on the application.

• I am not a current or former State of Colorado classified employee.

• I am a current or former State of Colorado employee but have NEVER been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation).

• I am a current or former State of Colorado employee and have been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation). NOTE: Failure to disclose this information and/or falsification of Application materials may result in being removed from consideration for this position.

  03

  Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose this information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify you application from the current position: (if not applicable, please enter "N/A")

  04

  Do you currently have at least a Bachelor's degree from an accredited institution in Criminal Justice or Public Administration or a field of study related to the work assignment?

• Yes.

• No.

• I have a Bachelor's degree but it is unrelated to the work assignment.

  05

  Please select which range most accurately reflects your years of professional experience in a general law enforcement role, or in a city, county or state entity that interfaces with public records:

• No experience yet.

• 0 to less than 1 year

• 1 year but less than 2 years

• 2 years but less than 3 years

• 3 years but less than 4 years

• 4 years but less than 5 years

• 5 years or more

  06

  Please describe your experience managing Colorado Open Records Act requests and how your education/experience translates to your ability to perform successfully in this role:

  07

  Please briefly describe why you're interested in working for Colorado Parks & Wildlife:

  08

  All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts. Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. Please thoroughly answer all supplemental questions since responses may be evaluated for content, writing ability, spelling, grammar, and effective communication. This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

• I acknowledge this receipt of this notice.

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

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Website

https://careers.colorado.gov/

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