NY HELP No

Agency DASNY - Dormitory Authority of the State of New York

Title Accounts Payable Specialist II (2 positions)

Occupational Category Financial, Accounting, Auditing

Salary Grade NS

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $59343 to $76217 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 515 Broadway

City Albany

State NY

Zip Code 12207

Minimum Qualifications Minimum QualificationsBachelor’s degree plus two years relevant experience or;Associate degree plus four years relevant work experience or;High school diploma or equivalent plus six years of relevant work experience including two years of DASNY work experience or;High school diploma or equivalent plus seven years of relevant work experience.Preferred QualificationsBachelor’s degree in Accounting, Finance, Business Administration or a related field and a minimum of two years of relevant work experience.Essential Skills• Basic knowledge of accounting principles.• Excellent mathematical skills.• Demonstrated analytical and conceptual skills.• Proficiency in PC applications such as Outlook, Excel, Word and Access.• Excellent oral and written communications skills.• Demonstrated organizational skills and ability to prioritize.• Demonstrated ability to work independently and exercise sound judgment.• Demonstrated accuracy and attention to detail.• Strong interpersonal skills.• Demonstrated ability to work in a fast-paced environment and handle multiple tasks under tight deadlines.

Duties Description Primary PurposeUnder general supervision, the Accounts Payable Specialist II is responsible for thorough, accurate and timely processing and/or entry of payments of moderate to high complexity and/or performing entry and maintenance of the vendor address book in a dynamic and deadline driven environment. Essential Functions• Enter, review, process invoices and payment requests of a moderate to high level of complexity and ensure compliance with the contract, purchase order or bond document and DASNY policies and procedures, as well as relevant state and federal laws.• Set up and maintain vendor records within the financial management system and perform any related data integrity reviews.• Work directly with other DASNY staff, clients, trustees, grantees and vendors to research and resolve conflicts/problems/issues. Ensure that supervisors are consulted when appropriate and kept informed of problems.• Act as a staff liaison to train staff and answer routine questions in area(s) of specialization, conferring with supervisors when necessary. • Create/update/maintain desk procedures as necessary to assist in consistent training of staff.• Maintain and reconcile the lien docket and create the appropriate system holds and/or vouchers in the financial management system, ensuring that payments to contractors/vendors are held and released correctly.• Assist with researching and coordinating responses to legal requests, FOIL requests, and other requests for information, including collecting information and documents responsive to the requests.• Assist in the preparation of 1099's.• Assist with tasks related to the annual audit, including but not limited to creating spreadsheets and analyzing payment data, as well as collection of documentation requested by the auditors.• Assist in ensuring compliance with federal and State laws, financial standards/practices, and DASNY policies and procedures.• Verify, analyze, record, import, export and reconcile data among various sources, including, but not limited to, bank statements, contracts, purchase orders, client agreements, bond covenants, the financial management system and various other PC applications/databases.• Prepare journal entries.• Create and/or maintain various schedules, reports, spreadsheets, databases and/or files.• Maintain the confidentiality of confidential and/or personal information that may be accessed in the course of performing their job duties.• Suggest opportunities for improvement in unit processes. Other Duties and Responsibilities• Assist with the training of employees. May participate in the evaluation of employees.• Assist with the documentation and implementation of procedures.• Participate in testing of system upgrades.• Undertake special assignments as directed.• Assist with the implementation, review, and testing of internal controls.• Must maintain regular attendance in accordance with DASNY attendance and leave policies.• Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards can be found on the Intranet).SupervisionSupervision of employees may be required. Physical/Mental/Visual DemandsOccasional travel may be required using public transportation, DASNY vehicle, rental vehicle or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires complex and time-pressured decision-making. Overtime or extended work hours may be required. Work EnvironmentStandard office environment including the use of one or more of the following: PC, telephone, fax machine, printer, copier, scanner, electronic stapler, three-hole punch, date stamp, shredder.

Additional Comments DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.We offer a comprehensive benefits plan, which includes:• Choice of several health insurance plans• Dental & vision insurance• Membership in the NYS Retirement System• Deferred Compensation Investment Plan• 13 vacation days per year• 13 sick days per year• 5 days of personal leave per year• 12 paid holidays per year (plus one float day)• Tuition reimbursement• Training & development opportunitiesWe offer additional benefits, which includes: Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY’s Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.Limited Work from Home (LWFH) – additional telecommute days according to DASNY’s Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the Studentaid.gov website.

Some positions may require additional credentials or a background check to verify your identity.

Name Tamika Dunnaway

Telephone

Fax

Email Address Recruiting@dasny.org

Address

Street 515 Broadway

City Albany

State NY

Zip Code 12207

Notes on Applying Please use the following link to apply:https://recruiting.ultipro.com/DOR1000DASNY/JobBoard/fa77be2f-2f91-4253-a56e-02d5460585df/Opportunity/OpportunityDetail?opportunityId=a72e9af0-ba9b-40be-8894-e5ee9a12b174&sourceId=51d22c90-91cb-4dbb-9cc2-8cd94492d1fbDASNY is an Equal Employment Opportunity employer committed to excellence and diversity.All qualified candidates are encouraged to apply.