Job Title: Payroll Specialist

Job Description

The Payroll Specialist is responsible for the timely and accurate processing of payroll, as well as the administration of employee benefits programs. This role ensures compliance with applicable laws and regulations while supporting the overall financial health of the organization.

Responsibilities

Payroll Processing

• Perform daily payroll-related operations.

• Manage workflow to ensure all payroll transactions are processed accurately and timely.

• Create and maintain complete and accurate payroll records, including reviewing and entering changes in exemptions, insurance elections, deductions, PTO, status, and wages.

• Prepare the biweekly payroll by verifying timesheet data and entering payroll information into the payroll database.

• Assist with supervisor timeclock review for accurate reporting.

• Calculate and record all payroll-related journal entries in the accounting system (payroll, taxes, 401k, PTO).

• Respond to payroll-related and/or time and attendance related inquiries and resolve issues.

• Prepare periodic payroll reports for review by management.

• Process year-end reporting as necessary (W-2, etc.).

• Assist with quarterly 941 reconciliations.

• Assist with other accounting tasks as needed.

• Manage payroll taxes, ensuring compliance with federal, state, and local regulations.

Benefits Administration

• Administer employee benefits programs, including open enrollment, health insurance, retirement plans, and other employee perks.

• Ensure all benefits-related changes (e.g., enrollments, terminations) are processed correctly and in a timely manner.

• Maintain benefits records.

• Prepare and file necessary regulatory reports, including tax filings and year-end reports.

• Act as a point of contact for employees regarding payroll and time and attendance questions.

Must Haves/Essential Skills

• 5+ years experience processing payroll (bi-weekly, 401k, PTO, vacation)

• Multistate payroll processing and tax experience (CA & NJ - MUST)

• Experience with payroll journal entries and reconciliations to the general ledger related to payroll

• Microsoft Excel proficiency (Pivot Tables & VLookups)

Additional Skills & Qualifications

• Experience with journal entries and reconciling (941) payroll to the GL

• Experience with accruing for vacation, PTO, payroll, 401k, and the bi-weekly payroll entry

Work Environment

This role offers a hybrid work environment with 4 days remote and 1 day on-site (Wednesdays on-site).

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume toktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

Pay and Benefits

The pay range for this position is $38.46 - $41.82/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Allendale,NJ.

Application Deadline

This position is anticipated to close on Mar 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.