Office Coordinator - ( 240003KQ )

Description

Stantec is a highly motivated and proactive hiring an Office Coordinator!

Stantec is a global multidisciplinary rooted in Alaska for over 50-years. Our work—engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics, from initial project concept and planning through design, construction, and commissioning—begins at the intersection of community, creativity, and client relationships. With a long-term commitment to the people and places we serve, Stantec has the unique ability to connect to projects on a personal level and advance the quality of life in communities across the globe. Our tight-knit team of 70- Alaska staff is distributed in Anchorage, Wasilla and Fairbanks

Your Opportunity

Stantec is seeking a motivated individual to contribute to provide administrative assistance for Anchorage, Alaska office.

Your Key Responsibilities

• Assist with office management and administrative duties such as ordering equipment and office supplies, invoicing, electronic file storage, etc.

• Customer service support such as serving as the key point of contact for the Anchorage office, greet visitors and clients ensuring a professional and welcoming environment, answer direct phone calls (providing information, taking messages, redirecting calls), etc.

• Support internal staff with errands for project managers and marketing.

• Onboarding (desk space, I-9 form verification, new hire packets, IT setup form, ordering nameplates, badges, orientation, business cards) and Off-boarding employees.

• Archiving

• Basic administrative skills: faxing, copying, scanning, and filing.

• Communicating with the landlord any building needs and repairs that arise and third party vendors.

• Maintain vehicles: vehicle mileage logs, vehicle maintenance scheduling and associated drop off/pick up, maintaining adequate vehicle registration and insurance, safety inspections (including fire extinguishers and first aid kits), etc.

• Handle incoming and outgoing mail including sorting and distributing documents.

• Oversee registration and assist in generating/acquiring marketing and promotional materials for various conferences, career fairs, and expos.

• Support field staff, office staff, and management on day-to-day operations.

• Keep any required employment-related posters posted in public areas and in good condition

• Maintain recognition calendar (birthdays and anniversaries)

• Account payables coding for projects.

• Office HR information distribution.

• Printing services coordination and management

• Coordination for returning project samples and materials to vendors at project completion.

Qualifications

Your Capabilities and Credentials

• Excellent written and spoken communication skills; working knowledge and proficiency with word-processing and integrated software applications including Microsoft Suite and Adobe.

• Organization skills and ability to perform detail-oriented work are required.

• Ability to work independently and with others.

• Ability to multi-task and work in a fast-paced environment.

• Commitment to safety and Stantec safety protocols and standards.

• Possess a valid driver's license with a good driving record.

Education and Experience

• Bachelor’s degree or a combination of education and administrative related experience in a professional setting.

Typical office environment working with computers and remaining sedentary for long periods of time. Ability to lift and move items and equipment up to 50 lbs.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Alaska-Anchorage

Organization : BC-2092 Shared Services-US Anchorage AK

Employee Status : Regular

Job Level : Individual Contributor

Travel : Yes, 10 % of the Time

Schedule : Full-time

Job Posting : Sep 27, 2024, 2:54:10 PM

Req ID: 240003KQ

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans