Admin Asst Sr / Inter Healthcare

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Job Summary

The Department of Radiation Oncology is hiring an administrative professional to support individual faculty and participate in corresponding project work.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Responsibilities*

Provide administrative support services for a combination of faculty, physicians, and senior level managers. Duties include, but are not limited to, coordination of meetings, event planning, calendaring, facilitate video conferencing, prepare itineraries, agenda packets, and travel arrangements. Prepare Travel & Hosting Forms, process Non-PO Vouchers and Cash Receipts. Work within Emburse to reconcile accounts, pCard statements and create expense reports. Coordinate content development and strategy with UM Marketing. Triage phone calls according to prescribed protocol. Special project work as specified. Provide backup support to faculty and other administrative staff as needed.

Required Qualifications*

• High school education or an equivalent combination of education and experience.

• A minimum of four years of secretarial / administrative support experience in a busy office environment.

• Excellent interpersonal skills and the ability to manage complicated or time-sensitive situations.

• Excellent organizational skills and the ability to work independently.

• Must be able to multitask and to organize and manage time efficiently.

• Excellent telephone etiquette with ability to triage calls as appropriate.

• Positive attitude with a focus on customer service.

• Must be able to interact with a diverse group consisting of faculty, physicians, researchers, residents, affiliates, vendors, patients and peers.

• Proficiency with Microsoft Office, Outlook, MiChart, Chrome River/Emburse, Elements/MCV and Endnote.

• Knowledge of University of Michigan policies and procedures and familiarity M-Pathways.

Senior Level:

• A minimum of four years of secretarial / administrative support experience in a busy office environment.

Intermediate Level:

• A minimum of two years of secretarial / administrative support experience in a busy office environment.

Desired Qualifications*

• Experience with Qgenda preferred.

• Experience with event planning

• Proven ability for content development

• Knowledge of medical terminology.

• Discretion with regard to confidential information and a strong understanding of departmental and institutional policies and procedures.

Work Schedule

Monday - Friday; 8:00 - 5:00 w/ a 1 hour lunch.

Combination of onsite and remote work, with some degree of flexibility.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

260927

Working Title

Admin Asst Sr / Inter Healthcare

Job Title

Admin Asst Sr Healthcare

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

MM Radiation Oncology - AA

Posting Begin/End Date

3/03/2025 - 4/17/2025

Career Interest

Administration

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