Facilities Coordinator

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Biomedical Engineering (BME) is a joint academic department with reporting lines to the College of Engineering and the Medical School. The dual-school environment includes a growing faculty roster within both schools, a large and increasing collaborative research portfolio, multi-building research facilities, innovative instructional programs at all academic levels, and a focus on research translation and entrepreneurship. BME is pursuing strategic goals to establish enhanced connections within and beyond both schools. By launching shared facility cores to enable faculty success in research and providing an educational experience for undergraduate students through Ph.D. candidates, BME strives to best prepare graduates for the multitude of career options at the interface of engineering, life sciences, and medicine.

BME is seeking a highly experienced and detail-oriented Facilities Coordinator to join our facilities team. This role is essential for supporting the facilities operations, ensuring adherence to university policies and regulations, and contributing to a productive and well-maintained environment for faculty, staff, and students.

A robust commitment to the principles and goals of Biomedical Engineering, the College of Engineering, the Medical School, and the broader University of Michigan is essential.

Who We Are

Michigan Engineers are world-class educators, researchers, students, and staff who strive to build a people-first future. As part of the nation's number one public research institution, Michigan Engineering's mission is to provide scientific and technological leadership to the people of the world, develop intellectually curious and socially conscious minds, create collaborative solutions to societal problems, and promote an inclusive and innovative community of service for the common good.

Our vision, mission, and values are supported by a people-first engineering framework that guides our work. As Michigan Engineers, we strive to apply excellent engineering fundamentals, integrated expertise, and equity-centered values to reimagine what engineering can be, close critical gaps, and elevate all people. Information about our vision, mission, and values can be found at: http://strategicvision.engin.umich.edu/.

The University of Michigan has a storied legacy of commitment to Diversity, Equity, and Inclusion (DEI). Michigan Engineering models that commitment in our research, culture, and collaborations. We seek to recruit and retain a diverse workforce as a reflection of that commitment. Learn more about DEI at Michigan Engineering: https://www.engin.umich.edu/culture/diversity-equity-inclusion/

Michigan Medicine Medical School seeks to transform health through bold and innovative education, discovery, and service. To recruit, develop, and retain the best faculty, staff, and learners who work together for the greater good. To create transformative knowledge that advances science and improves health. To cultivate a learning community that engages all in bold and innovative education for the advancement of science, health, and healthcare delivery.

To deliver outstanding patient care and improve health for local, national, and global populations while caring for each other. To engage and collaborate with our institutional, local, state, national, and global communities to advance health and science.

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off

• A retirement plan that provides two-for-one matching contributions with immediate vesting

• Many choices for comprehensive health insurance

• Life insurance

• Long-term disability coverage

• Flexible spending accounts for healthcare and dependent care expenses

• Maternity and Parental Leave

Responsibilities*

• Coordinate in conjunction with the facilities manager the daily maintenance and housekeeping operations for a large academic department with space in several buildings; initiate contact, coordinate, and follow-up with Plant Operations and respond to building and facility inquiries and problems from faculty, staff, and students. Act as liaison with other UM departments: IT-COM for phone and data installations, Key Office, including departmental key distribution duties, and C-Cure building access. Moving and trucking.Property Disposition. AEC. North Campus Maintenance Region.

• Works with the manager to perform regular inspections of building facilities, furniture, and equipment to determine maintenance and repair needs; coordinates disposition of obsolete equipment and furniture and assists with inventory control duties over department equipment and furnishings.

• Coordinates along with the facilities manager and department administration with yearly space analysis duties and performs routine administrative and clerical activities including the preparation of special or periodic reports and fiscal records. Make and change room drawings and floor plans.

• Assist with the planning, scheduling, and execution of lab and office relocations. Support the department administration in collecting lab and research requirements, submitting the necessary space requests, and assisting with the onboarding process for new faculty and researchers.

• Coordinates with research lab staff to maintain safety standards and ensure compliance with university, state, and federal codes and regulations.Assist with developing and implementing comprehensive safety protocols at the department level, ensuring a comprehensive and organized documentation system for lab safety procedures.

• Assist with the monitoring and training concerning hazardous waste.Acts as liaison with lab personnel to environmental health and safety coordinators in Engineering and the Medical School related to lab inspections of laboratories and facilities to ensure compliance with regulations and procedures.

• Assist the Facility Manager in the planning and implementation of special renovation projects.

• Other duties as assigned

Required Qualifications*

• High school diploma or an equivalent combination of education and experience

• Minimum of 2 years of experience in a related role requiring confidentiality, timeliness, customer service, organization, progressive responsibility in facilities operations

• Demonstration of good written, verbal, and interpersonal skills

• Some knowledge of the methods, materials, and equipment used in building facility and renovation activities

• Demonstrated proficiency in Microsoft Office and other basic computing skills including email, calendaring, and document creation and editing

• Strong attention to detail, organizational, and time management skills as well as the ability to prioritize tasks to meet deadlines

• Demonstrated ability to work independently, within a team, and with a diverse population while delivering a high level of customer service

• Record of good attendance and punctuality

• Experience working in an environment where independent decision-making, judgment, and actions were demonstrated successfully

Desired Qualifications*

• Associate's degree in engineering, facilities management or an equivalent combination of education and experience

• Knowledge of University policies and procedures

• Some knowledge of building systems and applicable codes

• Experience with C-CURE access control software

• Ability to regularly move items weighing up to 50 lbs

Work Locations

The Michigan Engineering Office of Biomedical Engineering operates in a hybrid work environment consisting of both in-person and remote work. This position predominantly will be on-site with an opportunity for a hybrid/flex work schedule to be negotiated on hire.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

256827

Working Title

Facilities Coordinator

Job Title

Facilities Coordinator

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

College Engineering

Department

Biomedical Engineering

Posting Begin/End Date

11/15/2024 - 11/29/2024

Salary

$56,000.00 - $65,000.00

Career Interest

Facilities Operations

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