Administrative Assistant Full job description The administrative assistant will provide clerical support to the President, Project Managers, Controller, and other staff. They will play a crucial role in maintaining efficient office operations. Minimum Position Requirements: ? Effective communication skills (both written and verbal) ? Advanced knowledge and proficiency in Microsoft Office products ? Familiarity with financial systems and data entry ? Resourcefulness, initiative, and skill to function in a fast-paced environment ? Attention to detail in goal/task accomplishment with minimal supervision ? Professionalism and the ability to interact effectively with others ? Ability to meet planned and unscheduled deadlines in a timely manner ? Physical requirements include lifting, bending, and working while seated Essential Duties and Responsibilities: ? Provide direct support to the President, Project Management team, and Controller. ? Manage and prepare schedules, coordinate travel, and handle all facets of administrative duties required to support leadership and the team. ? Draft, review, and send communications, prioritize emails, answer and respond to phone calls, communicate messages and information. ? Manage office supplies, maintain records, and ensure smooth day-to-day operations. ? Monitor files and track metrics including (but not limited to) cost studies, load counts, fuel usage, permits, and licenses. ? Aid in Accounts Payable duties including (but not limited to) invoice entry, sending/receiving lien waivers, and filing packing slips with the corresponding invoice. ? Take notes, prepare meeting minutes and summaries, as well as maintain confidential and sensitive information. ? Other duties as assigned. Education: High school diploma Experience: 5 years professional work experience in an office setting Job Type: Full-time Pay: \$19.00 - \$23.00 per hour Expected hours: 40 per week Benefits: -401(k) -Health insurance -Paid time off Schedule: -8 hour shift