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Description

The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health. 

The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center’s many programs and activities are available at The Carter Center (http://www.cartercenter.org/) .

SUMMARY:

In close consultation with the programs and country offices, the Procurement Coordinator liaises with the Programs to procure materials, supplies and services. He/ She reports to the Supervisor, Contracts and Procurement. As requested, he/she also briefs the Senior Associate Director, Overseas Operations and may provide administrative support to non-procurement related OO projects as needed. Due to the travel locations, Hostile Environment Awareness Training (HEAT) will be required.

FORMAL JOB DESCRIPTION:

• In consultation with the programs and field offices of The Carter Center, the Coordinator liaises with the Programs to procure materials, supplies, and services.

• Reports to the Supervisor, Field Financial Operations and Procurement on procurement related topics, and to the Associate Director, Program Support on all other matters.

• Serves as the primary representative to procure materials, supplies and services for a variety of international programs.

• Works closely with vendors, program staff, and field staff to secure cost-effective, high quality products and services.

• Independently investigates, evaluates, and determines the most appropriate method of acquiring goods and/or services, including value estimation, determining delivery requirements, and researching sources of supply.

• Evaluates and analyzes bids and makes recommendations to the Supervisor, Field Financial Operations and Procurement.

• Assists in developing strategies to identify new opportunities to provide competitive, cost-effective procurement services to the various programs.

• Coordinates with the Health Programs' Program Assistants and Associate Directors to assist with the consultant hiring process, including preparing the final contracts and offers to each consultant.

• Ensures compliance of consultant contractual terms.

• Oversees new consultant orientation, including, tracking cash advances, and assisting in briefings, especially for overseas consultations.

• Assists the Associate Director, Program Support in ensuring all travel document requirements are met, including passport, visas, photographs, travel advance, health insurance documentation, and medical evacuation coverage.

• Maintains consultant database, and documents all procurement activities.

• Oversees creation of purchase orders, specifications, sourcing three quotes for purchases greater than $3,000, and communications with vendors.

• Develops reports and presentations on the status of the consultant process using performance indicators.

• Oversees data collection and analysis, and generates various summaries for review.

• May serve as the back-up to the Program Assistant, Program Support.

• Performs other duties including various special assignments, studies, and archiving that may require investigation, research, and preparation of reports on specific topics.

• Performs other related duties as required.

MINIMUM QUALIFICATIONS:

• A Bachelor's degree in business administration, communications or a related field, and two years of experience in procurement or office administration, OR an equivalent combination of education, experience, and training.

• Proficiency with Microsoft Office, database applications, and cloud-based applications and software.

• Requires the ability to lift 50 pounds, and to bend, stoop and twist.

• May require a valid Georgia driver's license and an insurable driving record. International experience and French language proficiency preferred.

• Working knowledge of e-procurement software is preferred.

PREFERRED QUALIFICATIONS:

• Working knowledge of French or Portuguese.

• Demonstrated experience in e-procurement contracts, and inventory management systems.

• International NGO experience.

• Data management and Power BI experience is a plus.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines.  All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee. Applicants must be currently authorized to work in the United States for any employer.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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Job Number 141601

Job Type Regular Full-Time

Division The Carter Center

Department The Carter Center

Job Category Accounting and Finance

Campus Location (For Posting) : Location US-GA-Atlanta

Location : Name Carter Center

Remote Work Classification N/A or Other

Health and Safety Information Not Applicable