Administrative Program Specialist A (Food & Nutrition Support)

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Administrative Program Specialist A (Food & Nutrition Support)

Salary

$2,978.00 - $5,843.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

LDOE50356261-021925LP-FN

Department

Education-State Activities

Opening Date

02/19/2025

Closing Date

3/2/2025 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

This position is located in Baton Rouge, LA

Office of Food & Nutrition Support

Job Focus Area

Duties and responsibilities include, but are not limited to the following:

Evaluates applications for participation in the programs listed above

Conducts desk reviews/audits of applications

Provides technical assistance to organizations applying for participation in the programs

Makes recommendations for corrections needed for approval of sponsoring organizations

Maintains/updates reports on electronic tracking system for approval of program applicants and approved sponsors

Monitors and updates program on-line application system for new and continuing sponsors

Provides telephone and online technical assistance for program applicants and sponsoring organizations

Maintains tracking systems for all Child Nutrition Program contracts/agreements between participating sponsors and the Division of Nutrition support

Monitors deliverables, payments and contractor evaluations

Ensures that required documents are included in Division contracts and that all timelines are met

Determines purchasing needs of staple Division supplies to maintain ongoing operations, for inventory items (hardware and software), for conferences and workshops, and for other specialized functions

Researches vendors and products to determine the most cost effective purchases.

Applicants with the following skills and experience are encouraged to apply:

Prior experience in Child Nutrition Programs.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

• Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

-Using Data: The ability to use relevant and valid data to inform a recommendation for action.

• Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

• Developing Plans:The ability to prioritize tasks and competing demands to create accurate plans.

**Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make at each level over their career and not the maximum amount we are allowed to pay a new hire .

One position is available and it is located in Baton Rouge, LA. The person hired for this position is expected to regularly report to the Baton Rouge office. This position may be filled as probationary new hire, or promotion of any current permanent classified Louisiana state employee. Current permanent classified state employees may be required to accept a probationary appointment, if selected.

No Civil Service test score or assessment is required in order to be considered for this vacancy.

You may attach a resume; however only the information listed on the online application will be considered to determine qualification . All education and prior experience MUST be listed on the online application.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

NOTE : Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities (https://www.governmentjobs.com/careers/louisiana) page.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy contact:

ldoejobs@la.gov

Louisiana Department of Education – Human Resources

PO Box 94064

Baton Rouge, LA 70804

Louisiana is a State as a Model Employer for People with Disabilities.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Concepts

Function of Work:

To perform responsible, administrative functions in support of an organizational unit.

OR

To manage a specialized departmental or statewide program.

Level of Work:

Entry.

Supervision Received:

General from higher-level supervisory personnel.

Supervision Exercised:

May supervise 1-2 lower level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.

Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

Examples of Work

ADMINISTRATIVE FUNCTIONS

Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:

Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.

PROGRAM MANAGEMENT

Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.

Establishes, implements, and revises (as necessary) the program's standards and guidelines.

Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.

Performs certification and eligibility duties as it relates to the program.

Ensures program compliance to Federal and State regulations.

Administers contracts (such as property leases and service agreements) as they pertain to the program.

May supervise a small program support staff.

May require a special license and/or continuing education in the program field.

May serve as a member of a board or committee relevant to the program's mission.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.

• Yes

• No

  02

  Do you have prior experience with Child Nutrition Programs?

• Yes

• No

  03

  If you answered YES to the previous question, list relevant work history included on your application (not resume). If you answered NO, enter "N/A":

  04

  Are you comfortable handling difficult or frustrated customers with patience and professionalism?

• Yes

• No

  05

  Are you comfortable handling a high volume of emails or phone calls from people needing assistance?

• Yes

• No

  06

  Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• I have no experience and/or am uncomfortable communicating effectively

• I have limited experience or require assistance to communicate effectively

• I can communicate effectively

• I can communicate effectively and help others improve their communication

  07

  Explain your rating by providing specific and relevant examples in the box below.

  08

  Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.

• I have no experience and/or am uncomfortable demonstrating initiative

• I have limited experience or require assistance to demonstrate initiative

• I can demonstrate initiative

• I can and help others improve their ability to demonstrate initiative

  09

  Explain your rating by providing specific and relevant examples in the box below.

  10

  Rate your ability to develop plans based on our definition: The ability to prioritize tasks and competing demands to create accurate plans.

• I have no experience and/or am uncomfortable developing plans

• I have limited experience or require assistance to develop plans

• I can develop plans

• I can develop plans and help others improve their ability to develop plans

  11

  Explain your rating by providing specific and relevant examples in the box below.

  12

  Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

• I have no experience and/or am uncomfortable thinking critically

• I have limited experience or require assistance to think critically

• I can think critically

• I can think critically and help others improve their ability to think critically

  13

  Explain your rating by providing specific and relevant examples in the box below.

  14

  Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.

• I have no experience and/or am uncomfortable using data

• I have limited experience or require assistance to use data

• I can use data

• I can use data and help others improve their ability to use data

  15

  Explain your rating by providing specific and relevant examples in the box below.

  16

  Are you a current employee of the LA Department of Education? Please note - teachers and other employees of the school system are not considered LA Department of Education employees:

• Yes

• No

  Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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