Human Resources Analyst A-C, Specialist (Payroll & Retirement)

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Human Resources Analyst A-C, Specialist (Payroll & Retirement)

Salary

$2,784.00 - $5,460.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

OMF-51942-1.9.25-KGB

Department

DAF-Agriculture and Forestry

Opening Date

01/09/2025

Closing Date

1/19/2025 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

Job #OMF-51942-1.9.25-KGB

The Louisiana Department of Agriculture and Forestry is an Equal Opportunity Employer and State as a Model Employer (SAME) to promote diversity and inclusion in the workplace.

This vacancy will fill one position (51942)which is located in LDAF Headquarters Human Resources in the Office of Management & Finance Division, in Baton Rouge, LA, East Baton Rouge Parish.

This position has a Special Entrance Rate at (SER) each level of the Career Progression Group

The bi-weekly starting salary for a Human Resources Analyst A is $1,394.40.

The bi-weekly starting salary for a Human Resources Analyst B is $1,491.20

The bi-weekly starting salary for a Human Resources Analyst C is $1,648.00.

The bi-weekly starting salary for a Human Resources Specialist is $1,821.60.

This position participates in a Career Progression Group (CPG) and may be filled as a Human Resources Analyst A, B, C, or Specialist . The level at which the vacancy is filled will be determined by the qualifications of the candidate selected. This position provides the opportunity to advance within this job series.

Core Competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Preferred Competencies:

Acting Decisively: The ability to make decisions quickly and effectively.

Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Solving Problems: The ability to discover solutions to problems.

Thinking Strategically: The ability to generate insights and identify opportunities for future growth of the organization.

This position may be filled by probational appointment or promotion of a classified Louisiana Department of Agriculture and Forestry employee serving with permanent status. Applicants who are not permanent employees of Louisiana Department of Agriculture and Forestry will be required to serve a 24-month probationary period.

No Civil Service test score is required in order to be considered for this vacancy.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

All applicants selected for employment must submit to drug screening.

If you are contacted for an interview, please inform us at that time if you require any special accommodations for a disability.

For further information about this vacancy, contact:

Kimberly Guy-Buckley

HR Supervisor

Louisiana Department of Agriculture & Forestry

5825 Florida Blvd., Suite 1001

Baton Rouge, LA 70806

kbuckley@ldaf.state.la.us

The Louisiana Department of Agriculture and Forestry strictly prohibits workplace harassment and discrimination on the on the basis of race, color, gender, sex, pregnancy, age, disability, religion, national origin, military service, sickle cell trait, protected genetic information or other non-merit factor. LDAF also strictly prohibits employment decisions based upon or influenced by such factors.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Three years of human resources experience; OR

Six years of full-time experience in any field; OR

A bachelor’s degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Concepts

Function of Work:

To perform diversified and technical tasks in the maintenance of human resources functions.

Level of Work:

Entry.

Supervision Received:

Direct from a Human Resources Supervisor, Human Resources Specialist, or higher level administrative official.

Supervision Exercised:

None.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Human Resources Analyst B by the absence of experienced level human resources responsibilities.

Please refer to the approved DSCS Allocation Criteria Memorandum for specific allocation requirements.

Examples of Work

This position serves as the technical specialist of a comprehensive Human Resources Program. The incumbent assists with providing for the efficient and effective operation of the total human resources function for an extremely complex and highly visible state department under the rules and regulations of the Department of Civil Service, state and federal rules, regulations and guidelines, and policies and procedures of the Department of Agriculture and Forestry.

The Department of Agriculture and Forestry has an approved TO of over 500 positions, plus approximately 50 unclassified & classified WAE positions, with offices located statewide. In addition, LDAF Human Resources provides human resources support to the forty-four (44) Soil & Water Districts throughout the state, with an approximate TO of 250. The incumbent provides human resources payroll support to LDAF employees statewide.

This advanced technical specialist level position provides services, encompassing time administration, employee administration, benefits, and staffing for LDAF employees. The duties require the incumbent to be knowledgeable in a variety of areas such as: Civil Service Commission rules, LDAF departmental policies and procedures, relating to hiring, pay, PES, classification, LaGov HCM, Office of State Uniform Payroll policies, benefits (insurance and retirement plans), FMLA, FLSA, and rules and procedures governing all types of payroll deductions, etc.

85% Time Administration - Payroll/Benefits/ Retirement

Incumbent must possess a detailed knowledge of policies, procedures, rules and regulations pertaining to Payroll and Retirement including entry into LaGov HCM, LASERS and Teachers Retirement System.

Counsels employees during the pre-retirement process to ensure they have the proper documents, certificates, etc., that are necessary for completing retirement applications. Processes LASERS forms and submits retirement/DROP forms to retirement system prior to the effective date.

Enters all retroactive time entry corrections into LaGov HCM. Advises time administrators of the correct time entry procedures regarding FMLA, FLSA, Military leave, educational leave, holidays, disciplinary leave entries, etc.

Assists the Human Resources Supervisor in reviewing time entries for correctness and assists with necessary adjustments. Assists in obtaining leave quotas and termination paid leave balances to generate off-cycle checks. Assists with reviewing remuneration statements for accuracy and completeness.

Performs random payroll audits of time administrator's payroll entries within assigned areas. Responsible for reviewing payroll reports, required documentation, prior period adjustments, and other factors which might warrant additional time administrator training. Provide feedback to time administrator and supervisor for process improvement.

Orders retirement awards and ensures delivery to appropriate personnel.

15% Employee Administration-Staffing

The incumbent serves as back up for Employee Administration, staffing and benefits human resources activities for approximately 300 to 400 employees.

The incumbent verifies that all proposed operational activities comply with federal and state laws, State Civil Service rules and regulations and departmental requirements. Certifies and recommends approval to the Human Resources Director for all proposed activities. Independently evaluates, initiates and processes personnel actions.

Coordinates and processes new hires, personnel actions (promotions, transfers, reassignments), separations, etc. in LaGov HCM. May draft job vacancy announcements in La Careers in accordance with established Civil Service procedures. Receives applications and refers lists of qualified applicants to the hiring manager. Reviews the application of the candidate selected for hire to ensure they meet

the minimum qualifications of the position. Ensures that all actions are completed and authorized in La Careers within the required timeframes.

Ensures all positions being filled and announced are true vacancies and verifies with the Compensation section that the job description is up to date prior to filling. Prepares the necessary forms to complete personnel actions for consideration by the Appointing Authority.

May receive and resolve EA issues/problems.

Assists employees with Louisiana Employees On-line (LEO) access and issues/problems. Resolves complex problems and recommends changes in policies and procedures to eliminate future problems to management.

Stays abreast of changes, as related to assigned areas, by regularly conferring with the Human Resources Supervisor, Manager and the Human Resources Director. Advises personnel liaisons in area of responsibility of pertinent changes as they occur. Prepares correspondence relative to assigned Employee Administration areas for approval by Human Resources Supervisor.

Calculates salary adjustments in accordance with State Civil Service Rules as well as any applicable departmental pay policies with special attention paid to allowable pay range maximums.

Maintains next eligibility dates in LaGov HCM. Sends reminders to agency supervisors regarding employee work contract expiration dates, such as probationary period expirations, WAE appointments and job appointments terminating and details to special duty ending.

Counsels employees concerning the various employee benefits and benefits options; ensures that employees are informed of all new programs and available coverage within existing programs; assists employees in the proper completion and filing of various benefits, forms, etc. Enrolls and orients new employees with the Department concerning the total benefits package. Completes necessary entries in LaGov benefits portal "HRBEN0001." Run, review and research various benefit reports to ensure any errors or issues are resolved as quickly as possible.

Maintains confidential files and ensures that they are locked up in a secure location. May conduct exit interviews. May serve as back up to other HR staff as necessary.

Provides support to the emergency support section during events; attends necessary training and maintains the required documentation of activities.

Performs other duties as assigned. Functional Requirements:

• Light to moderate lifting, 20 pounds

• Prolonged sitting at workstation

• Occasional bending or kneeling

Environmental Factors:

• Working indoors

• Exposed to dust

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  To ensure compliance with the LDAF Nepotism Policy, do you have any immediate family members or relatives who are currently employed with the LDAF? Immediate family member is defined as children (blood, step, adopted), spouse, brother, sister, father, mother, sister-in-law, brother-in-law, daughter-in-law, son-in-law, mother-in-law and father-in-law. Relative includes immediate family members previously defined and also includes grandfather, grandmother, grandson, granddaughter, uncle, aunt, niece and nephew.

• Yes

• No

  02

  If you answered "yes" to the above question, please list the name of your immediate family member and/or relatives currently employed by the LDAF. If you answered "no" to the above question, enter N/A.

  03

  Are you currently a classified employee of Louisiana Department of Agriculture & Forestry serving with permanent status?

• Yes

• No

  04

  Do you have a valid Louisiana driver's license?

• Yes

• No

  05

  The incumbent of this position may drive a state-owned vehicle during working hours. Office of Risk Management prohibits drivers with three or more moving violations in a one-year period from operating a state-owned vehicle. Based on this information, will you be able to operate a state-owned vehicle?

• Yes

• No

  06

  Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

• I have no experience and/or am uncomfortable acting decisively

• I have limited experience or require assistance to act decisively

• I can act decisively

• I can act decisively and help others improve their ability to act decisively

  07

  Explain your rating by providing specific and relevant examples in the box below.

  08

  Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.

• I have no experience and/or am uncomfortable acting with ethics and integrity

• I have limited experience or require assistance to act with ethics and integrity

• I can act with ethics and integrity

• I can act with ethics and integrity and help others improve their ability to act with ethics and integrity

  09

  Explain your rating by providing specific and relevant examples in the box below.

  10

  Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.

• I have no experience and/or am uncomfortable displaying professionalism

• I have limited experience or require assistance to display professionalism

• I can display professionalism

• I can display professionalism and help others improve their ability to display professionalism

  11

  Explain your rating by providing specific and relevant examples in the box below.

  12

  Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

• I have no experience and/or am uncomfortable following policies and procedures

• I have limited experience or require assistance to follow policies and procedures

• I can follow policies and procedures

• I can follow policies and procedures and help others improve their ability to follow policies and procedures

  13

  Explain your rating by providing specific and relevant examples in the box below.

  14

  Rate your ability to solve problems based on our definition: The ability to discover solutions to problems.

• I have no experience and/or am uncomfortable solving problems

• I have limited experience or require assistance to solve problems

• I can solve problems

• I can solve problems and help others improve their ability to solve problems

  15

  Explain your rating by providing specific and relevant examples in the box below.

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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