Executive Assistant to the Vice President for Student Affairs

Position Title

Executive Assistant to the Vice President for Student Affairs

Position Type

Classification

Manager 2 - Administration

Department

Student Affairs (DEPT)

Division

Discipline

Work Schedule

This full-time administration position will work Monday through Friday, 8:00 a.m. to 5:00 p.m. with extended hours as necessary.

Position Summary

The Executive Assistant to the Vice President of Student Affairs (VPSA) at Kellogg Community College (KCC) provides high-level administrative support to the VPSA and serves as a critical liaison between the VPSA's office, campus departments, external partners, and the student body. This role demands a deep understanding of the College's Student Affairs Division operations, exceptional organizational and communication skills, and the ability to manage sensitive and confidential information with the utmost discretion.

The Executive Assistant is a proactive and adaptable professional who thrives in a fast-paced environment. They must demonstrate creativity, flexibility, and fiscal responsibility, along with excellent judgment and strong written and verbal communication skills. The ideal candidate is detail-oriented, results-driven, and solution-focused, with a commitment to continuous improvement. While operating with minimal supervision, this individual will maintain open and effective communication with departmental leadership and uphold high standards of confidentiality.

This full-time administrative position oversees the daily operations of the VPSA's office, including planning and executing events such as meetings, conferences, trainings, retreats, and the College's annual Commencement Ceremony. The Executive Assistant acts as the primary contact for faculty, staff, and students, addressing and resolving issues or concerns before they escalate to the Vice President.

Additional responsibilities include coordinating institutional compliance with federal and state laws related to sexual harassment, discrimination, and student conduct (including Title IX), managing student code of conduct and threat assessment cases, and maintaining critical technology platforms. The Executive Assistant ensures the accuracy of division web pages and aligns them with college policies and procedures.

Kellogg Community College is located in Battle Creek, Michigan, a community of approximately 54,000 people. Leisure activities, natural resources and learning opportunities provide a foundation for residents. Located along the I-94 interstate, Battle Creek is within 30 minutes of Kalamazoo, 60 minutes of Lansing and Grand Rapids and within three hours of Detroit, Chicago and Indianapolis.

KCC Equity Statement

At Kellogg Community College, we are committed to creating an inclusive environment where we foster respect for others and our differences, support cultural understanding, demonstrate ethical behavior and champion social justice. We will accomplish this by:

• Deepening our understanding of diversity, equity and inclusion through learning, engagement with others and personal reflection; • Valuing the lived experiences and perspectives of others while nurturing and understanding the differences between us; • Rejecting all forms of prejudice, discrimination and racism; and • Advancing integrity, justice and civility among and between us.

Physical Demands

The job responsibilities are performed in an office area and presentation venues. Travel by car required. The job has intermittent periods during which continuous physical exertion is required, such as independent mobility between work areas, standing, sitting, stooping, bending, climbing, lifting material or equipment, some of which may be heavy or awkward (8 - 45 pounds). Typically requires regular use of one or more physical s