Budget Manager

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Budget Manager

Salary

$66,699.00 - $83,374.00 Annually

Location

2401 Market St. Baytown, TX

Job Type

Full Time

Job Number

25-00019

Department

Finance

Division

Finance

Opening Date

10/24/2024

• Description

• Benefits

• Questions

Job Summary

Oversee the annual budget process and continuous maintenance of the budget during the year. Assist in all areas relating to projects / grants accounting and reporting and the safeguarding of City assets within the scope of generally accepted accounting principles and auditing standards. Coordinates and assists in the preparation of reports as needed by city management, including interim financial reports for governing committees and boards.

The Budget Manager supervises a staff of full-time employees and is responsible for managing the team to ensure that work is properly allocated and completed in a timely and accurate manner. This position addresses tight deadlines and a multitude of accounting and operational activities including budget, CIP budget, Grants budget, general ledger preparation, financial reporting, and year-end audit preparation. This employee will interact with all levels of Senior Management and perform duties as assigned. Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work more than 40 hours a week. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of the job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Duties

• Supervision: Coordinates and reviews work of administrative and professional support staff. Performs personnel related duties including hiring, training, coaching, performance evaluations, and discipline.

• Budget: Coordinates, oversees, and monitors preparation and maintenance of the City of Baytown budget and all budget related activities throughout the organization. Prepares performance reports providing an overall view of the state of financial affairs within the City. Condenses information from department, local, State, and national trends to assist in development of a long-range planning forecast of the City’s projected needs. Monitors budgets for legal compliance and to insure responsible financial management.

• Project/ Grants Accounting: Reviews accounts to determine availability of projects / grants funds. Resolves finance related problems and assists in special audits. Ensures compliance with federal, state and local regulations.

• Audit: Assists in City audits by coordinating the preparation of Prepared by Client schedules (PBC’s) and financial statements and by responding to inquiries made by the auditors. Responsible for determining the necessary adjustments needed to present the financial information on the appropriate basis of accounting.

• External and Internal Reporting: Responsible for providing financial reports for various federal, state, and local entities. Reviews new programs and designs and maintains computer system for the financial management of the programs. Responsible for oversight of the review and reconciliation of budget reports.

• Reviews general ledger to ensure compliance with internal control policies, procedures and generally accepted accounting principles and authorizes correcting journal entries and/or budget adjustment entries. Assist in overseeing preparation of various interim financial reports to City Council or City Boards as well as City Management.

• Performs all other duties as assigned.

Minimum Qualifications

Required:

• Bachelor’s degree in Finance, Accounting or related field from an accredited college or university.

• Five years professional level experience in finance or accounting OR equivalent combination of education and experience.

• Three years progressive management and supervisory experience.

• Good working knowledge of generally accepted accounting practices with knowledge of computerized accounting systems and procedures; and advanced experience with the Microsoft Office suite of software.

Preferred:

• Experience in governmental accounting or finance.

Knowledge, Skills and Abilities

Knowledge of word processing and database/spreadsheet programs, general administrative procedures, techniques, computerized accounting systems, equipment and standard office techniques as applied to the maintenance of governmental accounting systems, grant, and fund accounting. Knowledge of generally accepted accounting principles, auditing procedures, and governmental accounting, auditing, financial reports, standards and payroll laws.

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well – 365 days a year.

Medical

• United Healthcare

• Effective the first day of the month following 30 days of employment

• Annual Deductible (Network) $750 Indiv/$2,250 Family

• In-Network Benefit 80%/20% after plan deductible

• $50 co-pay (general visit)

• RX - $10 Generic/$40 Formulary/$75 Non-Formulary

• Flexible Spending Accounts: Healthcare and Dependent Care expenses

• FREE virtual visits

Dental

• Cigna Dental PPO & DHMO

• Effective the first day of the month following 30 days of employment

• Preventative & diagnostic covered at 100%

• Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO

Vision

• Superior Vision

• Effective the first day of the month following 30 days of employment

• In-Network exam co-pay $10 & $25 materials co-pay

• Frames: $140 Allowance - Contact Lenses: $160 Allowance

Holistic Health & Wellness

• Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan

• FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance

• Gym partnership with Lee College Wellness Center & swimming pool for $58/year

• Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more!

• Sick Leave Pool providing participants additional paid sick time if accruals are exhausted.

• SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices

Retirement

• Texas Municipal Retirement System:

• 7% employee contribution with a 14% employer match

• 5 year vesting

• Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60

• FREE Life Insurance coverage up to 1X your base annual salary

• MissionSquare and Roth IRA plans: additional voluntary employee participation

Disability Insurance

• Equitable:

• Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability

• Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability

Training and Tuition Assistance

• The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values

• Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance

Generous Paid Sick, Vacation, & Holiday Leave

• 10 holidays per year and one personal employee day per year

• 15 days sick leave per year

• Starting at 10 days of vacation per year; up to 25 days per year

• Sick and Vacation hours roll over annually up to the maximum limit

• 15 days Paid Parental Leave

To explore all of the benefits we offer, please visit: https://baytownbenefits.com/

01

Which of the following best describes your highest level of education?

• High School Diploma or GED

• Associates Degree

• Bachelors Degree

• Masters Degree or Higher

• None of the above

  02

  Which area of concentration did you obtain your degree?

• Finance

• Business Administration

• Accounting

• Public Administration

• Other

• None of the above

  03

  Do you have a valid driver's license with an acceptable driving record? (Must obtain TX driver's license within 90 days).

• Yes

• No

  04

  How many years of progressive Management and Supervisory experience do you have.

• Less than 1 year

• 1 year less than 3 years

• 3 years less than 5 years

• 5 years less than 7 years

• 7 years or more

• None of the above

  05

  Do you have experience in governmental Accounting or Finance?

• Yes

• No

  06

  How many years of experience do you have managing an accounts payable process in an ERP system to ensure compliance with internal control policies and prevent errors or fraud?

• Less than 1 year

• 1 year less than 3 years

• 3 years less than 5 years

• 5 years less than 7 years

• 7 years or more

• None of the above

  07

  How many years of professional level experience in Finance or Accounting.

• Less than 1 year

• 1 year less than 3 years

• 3 years less than 5 years

• 5 years less than 7 years

• 7 years or more

• None of the above

  08

  How many years of experience do you have working with Munis or any other ERP system in managing budgets and financial processes?

• Less than 1 year

• 1 year less than 3 years

• 3 years less than 5 years

• 5 years less than 7 years

• 7 years or more

• None of the above

  09

  How many years of experience do you have properly tracking and reporting of grant funds, and what steps do you take to ensure compliance with federal, state, and local regulations in grant management?

• Less than 1 year

• 1 year less than 3 years

• 3 years less than 5 years

• 5 years less than 7 years

• 7 years or more

• None of the above

  10

  Please describe how you ensure that the annual budget you oversee aligns with both the city's strategic objectives and legal compliance?

  11

  Please describe your experience implementing GASB 34 (Basic Financial Statements) or GASB 54 (Fund Balance Reporting) in relation to budget preparation or accounts payable?

  12

  What is your experience with Capital Improvement Plan (CIP) budgets, and how do you ensure proper tracking of expenses and project funding?

  Required Question

Agency

City of Baytown

Address

2401 Market Street Baytown, Texas, 77520

Phone

281-422-8281

Website

http://www.baytown.org

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