Position Information

Posting Number 20112998

Position Title Development Coordinator

FTE 1.0

Position Type Staff

Department University Advancement Dept

Position Summary Information

Job Summary/Basic Function

About This Role:

The Development Coordinator must possess strong communication and project management skills, with a keen attention to detail. They should be flexible and willing to take on various job assignments, including the ability to sit for extended periods. Additionally, they must be willing to cross-train and work independently once they are sufficiently oriented to their responsibilities

What You’ll Do – Position Responsibilities:

• Responsible for greeting visitors, answering, and routing incoming calls as needed, manages proper office coverage through lunch periods. Provides complex administrative and operational support to the department as assigned by the Foundation Director. Provides back up phone coverage for University Advancement suite.

• Manages office supply/equipment inventory including purchases, when need, with approval of the Director.

• Manages Foundation correspondence including properly recording in Millennium data base which serves as the primary records and filing system.

• Collaborating with the Director manages Board portal software for content and user activity. Manages communication with trustees for Board portal access questions. Assists Director in coordinating Foundation Board meetings including Board portal material, room set-up and breakdown, reserving space and technology/media support.

• Manages and coordinates with appropriate Foundation staff compliance with Retention & Destruction Policy.

• Under the supervision of the Foundation Director and coordinating with Major Gifts Officers prepares governing agreement drafts and final documents for all funds, endowments, and planned gifts. Prepares, coordinates, and manages governing agreements for signature, manages governing agreement distribution to appropriate Lamar University divisions, faculty, and staff. Works follow up to ensure proper set-up in Millennium.

• Research and Inquiry Assistance by assisting the Foundation Director with researching donor and University inquiries concerning gifts and governing agreements.

• Request to Pay ( RTP ) Package Management: Receive and manage incoming RTP packages, ensuring compliance with Foundation and University policies and procedures. Record all RTP disbursement checks and manage their delivery via USPS , overnight, pickup, and hand delivery to the Lamar University Cashier’s Office. Manage Xtender online scanning and file management of completed RTP packages.

• Coordinates and oversees ongoing scholarship criteria review ensuring compliance with governing agreement by Lamar University Office of Scholarships and Financial Aid.

• Manages daily deposit of gift checks via remote deposit under the Supervision of the Staff Accountant. Cross trains in gift processing and RTP coding with Staff Accountant and working with the Foundation Director on additional projects as assigned.

  Key Competencies: (KSAs – Knowledge Skills and Abilities)

• Proficient in Microsoft Word and Excel.

• Strong organizational skills.

• Excellent spoken and written communication skills/phone etiquette.

• Experience in maintaining databases and spreadsheets.

Physical Requirements:

• Typically work in an office environment, Monday-Friday 8 am-5 pm in a sedentary position, and depending on the nature of the business, you may be required to work extended hours.

• Occasionally lift boxes for presentations which may weight 25 lbs. or more. Dexterity, vision, and coordination with the ability to maintain these skills to perform your essential job functions.

Job Conditions:

• The Development Coordinator must possess strong communication and project management skills, with a keen attention to detail. They should be flexible and willing to take on various job assignments, including the ability to sit for extended periods. Additionally, they must be willing to cross-train and work independently once they are sufficiently oriented to their responsibilities

  Who We Are:

Lamar University is an accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals.

Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve.

Benefits:

• Health, dental & vision insurance

• Life insurance

• State of Texas Retirement plans

• Tuition covered at 100% for employees, spouses and/or eligible dependents.

• Paid time off – vacation, sick, and holidays.

To see more information about the available benefits, please visit: Insurance – Lamar University (https://www.lamar.edu/faculty-staff/human-resources/insurance.html)

Minimum Qualifications

• Bachelor’s Degree.

• 5 years of experience in an office environment.

• Excellent organizational and time-management skills as well as a strong written and verbal communication and interpersonal skills.

• Software proficiency in Microsoft Office, excel, word, etc.

  EEO Statement

Lamar University is An Equal Opportunity Employer

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Qualifications

• A minimum of 2 years’ experience in a development or fundraising role.

• A minimum of 2 yeas’ experience in marketing and communication utilizing creative design and digital skills.

  Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary $37,330 - $48,529

Work Hours

Application Information

Posting Date 10/14/2024

Close Date 01/13/2025

Open Until Filled No

Special Instructions