Schedule: Monday – Friday, 9:00 AM to 6:00 PM

Status: Full-time (Exempt)

Compensation: $60,000 per year

$300 Sign-On Bonus After the Completion of the 90-Day Probationary Period

Summary/Objective

The HR Coordinator supports management and employees by handling HR processes, benefits administration, payroll coordination, compliance, and employee engagement. This role improves HR policies, ensures smooth departmental workflows, and serves as a key point of contact for HR-related inquiries.

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Payroll & Benefits Administration

• Assist employees with benefits enrollment, changes, and terminations.

• Coordinate payroll deductions, including garnishments, PTO, and insurance.

• Ensure accuracy in payroll processing and collaborate with the Accounting team.

• Provide employees with payroll guidance and resolve payroll-related inquiries.

• Maintain HRIS data integrity and troubleshoot payroll issues within ADP.

HR Compliance & Record-Keeping

• Ensure compliance with hiring regulations (E-Verify, I-9, audits).

• Maintain and update employee records in hard and digital formats.

• Monitor and track timekeeping, attendance records, and PTO requests.

• Conduct regular audits of HR files and payroll records for accuracy.

Employee Engagement & Support

• Conduct new hire orientations and assist with onboarding.

• Organize and execute employee engagement events and recognition programs.

• Oversee the ordering and distribution of employee apparel and gifts.

• Act as a point of contact for HR-related inquiries and issue resolution.

HR Reporting & Data Management

• Develop and maintain HR KPI reports for performance tracking.

• Generate and analyze HR-related data to support decision-making.

• Assist in maintaining HR documentation, forms, and policy materials.

General HR Support

• Ensure HR supplies, forms, and materials are stocked and available.

• Support performance review processes and maintain related dashboards.

• Stay updated on HR best practices and contribute to process improvements.

• Handle additional responsibilities as assigned.

Competencies

• Exceptional Communication Skills: Ability to convey ideas clearly and effectively, whether through written correspondence, in-person discussions, or virtual interactions, ensuring smooth collaboration across all levels of the organization.

• Strategic Relationship Management: Skilled in building and nurturing positive relationships with employees, leadership, and external partners to foster a supportive and engaged workplace.

• Analytical & Critical Thinking: Adept at evaluating complex situations, analyzing data, and making informed decisions that contribute to organizational success.

• Integrity & Ethical Judgment: Committed to upholding the highest standards of professionalism, confidentiality, and fairness in all HR practices and interactions.

• Master of Multitasking: Thrives in a fast-paced environment, balancing multiple priorities with efficiency, accuracy, and a keen eye for detail.

• Composure Under Pressure: Ability to remain calm, focused, and solution-oriented when handling high-stakes situations or tight deadlines.

• Innovative Problem-Solving: Proactive in identifying challenges, thinking creatively, and implementing practical solutions that drive continuous improvement.

• Organizational Excellence: Highly organized with a structured approach to tasks, ensuring deadlines are met, records are maintained, and processes run seamlessly.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

• Office setting with standard office equipment.

Physical Demands

• Occasional lifting of office supplies (up to 20 lbs).

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 9 AM to 6 PM.

Travel

• Regular travel between office locations (reliable transportation required).

Required Education and Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field.

• 2+ years of HR or related experience.

• Proficiency in ADP payroll system and Microsoft Office (Word, Excel).

• Familiarity with HRIS systems and timekeeping software.

Preferred Education and Experience

• HR certifications (PHR, SHRM-CP).

• Experience with payroll audits and compliance.

• Knowledge of labor laws (FLSA, FMLA, ADA).

• Project management experience in HR functions.

Additional Eligibility Qualifications

None.

Work Authorization

Must have legal authorization to work in the United States.

AAP/EEO Statement

Midwest Distribution is an equal opportunity employer.

Other Duties

Duties and responsibilities may be adjusted as needed.

• Annual Performance Review-Up to 3% at 90-day Review. Up to 8% at yearly review

• Annual Perfect Attendance gift card Ceremony

• Casual Work Environment

• Employee Assistance Program

• Employee Birthday Celebration with Gift Card Distribution

• Employee of the Month Celebration

• Generous Paid Time off Program

• Insurance Coverage which includes Medical, Dental, Vision and Life Insurance

• Monthly Company Activities and Celebrations

• Monthly Manager Lunches

• Paid Holidays

• Potential for Advancement

• Spotlight Employee Recognition

• 401(k) with Employer Match

  Midwest Goods Inc. was founded in 2014 and is a wholesale distributor of vape and electronic cigarette products. We rely on meeting our ethical principles and maintaining our business integrity, as well as our approach to our business which we call Service Spirit, Team Spirit, and Spirit of Progress. In the spirit of service, we expect all of our employees to demonstrate professionalism, enthusiasm, integrity, and a welcoming attitude to our customers, vendors, and each other. Every day our employees combine their individual skills and contributions to achieve collective success.

  Our team spirit is based on a sense of shared purpose, communication, and mutual respect. Our business is to serve others and to continuously improve the services and products we provide. In the spirit of progress, we support and encourage all of our employees to shape their own future and to grow with the Company. We also encourage each employee to take the initiative and look for new, different, and innovative ways to better serve our customers and vendors.

  Midwest Distribution is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regards to race; color; religion; genetic information; national origin; sex; pregnancy, childbirth, or related medical conditions; age; disability; citizenship status; uniform service member status; or any other protected class under Federal, State, or local law.

  Midwest Distribution is committed to creating a workplace that inspires and enables our employees to be the best they can be so that we can grow as a company, team, and family. We believe diversity, equality, and inclusion is vital to driving our culture, sparking innovation, and achieving long-term success.

  For all of life's occasions and everyday moments, visit Midwest Events (https://www.midwestgoods.com/midwest-events)