Job Information
Pennsylvania State University Administrative Assistant in Biglerville, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday (https://www.myworkday.com/psu/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0Q1QI*qyZ5PNog5Ug/cacheable-task/2998$46522.htmld#backheader=true) to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The College of Agricultural Sciences Fruit Research and Extension Center located in Biglerville, PA is hiring a dedicated and detail-oriented Administrative Assistant, Senior Support, to oversee critical administrative functions. The Administrative Assistant supports the Center Director, is responsible for budgetary operations, department level human resources, manages student graduate house, and is responsible for overseeing all administrative duties of the Center. This position is located in Biglerville, PA and is not eligible for remote work.
Representative Duties:
Plan, organize, support, and coordinate daily office activities and administrative processes within Center
Serve as a member of the administrative team
Work daily with Farm Manager to solve a variety of issues
Collect, organize, research, and analyze information and data to prepare reports
Perform Unit level HR work including posting and advertising of positions, coordinating the hiring process of wage payroll employees
Compose, review, and distribute internal and external communications
Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections
Monitor and maintain grants and funds for all faculty members
Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
Coordinate work assignments of department/unit support employees to ensure efficient workflow and processes
Interview, train, supervise and direct the work of other support staff, students, and wage payroll personnel
Coordinate industry field day events including meeting logistics, scheduling, material preparation, and agendas
Oversee coordination of projects, special events, and/or programs
Education and Experience:
Minimum requirements for this position include an associate degree or higher plus four years of related experience, or an equivalent combination of education and experience.
Required Experience/Skills:
The successful candidate must be highly motivated and exhibit a high degree of professionalism and initiative. Excellent communication, attention to detail, organization, interpersonal skills, and the ability to manage deadlines is critical, as is the ability to work independently and in a team environment.
In-depth experience and understanding of the administrative tasks associated with operating an agricultural operation are required
Proficient in Microsoft Office 365 systems (Teams, Word, Excel, Forms, SharePoint, OneDrive, etc.)
Proficient in use of the University’s System for Integrated Management, Budgeting, and Accounting - SIMBA (SAP/S4HANA) and SAP Concur desired
Excellent interpersonal and communication skills
Success in an office environment where organizational skills are crucial to be effective
Ability to be detail-oriented
Ability to work with a high level of professionalism, both independently and collaboratively, as a member of a team
Demonstrates a genuine appreciation for working with diverse populations
This position requires that you operate a motor vehicle as a part of your job duties. A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$42,100.00 - $61,000.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
Biglerville, PA