Rocky Vista University

Rocky Vista University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veteran status. Rocky Vista University is an Equal Opportunity Employer.


Administrative Assistant to Operations

US-MT-Billings

Job ID: 2025-3025
Type: Full-Time
# of Openings: 1
Category: Business and Financial Operations
Billings, MT

Overview

Rocky Vista University in Billings, MT has an opening for an
Administrative Assistant to Operations (Full-Time)

To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at www.rvu.edu.

SALARY:

$20.00 to $22.75 per hour, the posted salary range represents the minimum to the midpoint within RVU’s compensation plan. RVU’s full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

BENEFITS:

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.


Responsibilities

Welcome Desk Management:

• Serves as a resource and information desk for visitors, employees, and students.
• Answers main phone line and routes calls to the appropriate party.
• Greets, welcomes, and checks-in special guests and visitors.
• Maintains the aesthetically pleasing appearance of the main lobby and welcome desk.

• Provides clerical support and task management for the Director of Campus Operations and associated projects.
• Supports meetings led by the Director of Campus Operations and is responsible for scheduling, creating agendas, meeting documents, writing minutes, and helping to track and manage project timelines.
• Handles purchasing, errands, and budget tracking.
• Provides support for special events led by the Director of Campus Operations.
• Leads special projects and events as assigned by the Director of Campus Operations.

• Manages the internal process for receiving and reviewing requests from external parties to use the RVU-MT facilities for private functions.
• Coordinates the details and manages the on-site checking in and checking out of external party use.