Description We are offering a contract to hire employment opportunity for an Office Assistant in Bloomington, Minnesota. This role is integral to our operations, with a variety of responsibilities including supporting senior management, coordinating travel and logistics, managing incoming and outgoing mail, and administering the onsite security access system.

Responsibilities:

• Assist senior management team with meeting arrangements, which includes scheduling meetings and preparing PowerPoint presentations.

• Coordinate the logistics for visitors, external guests, and the General Manager, including travel and hotel accommodations.

• Ensure the smooth operation of the incoming and outgoing mail process.

• Collaborate with the Maintenance/Facility team to maintain a presentable office environment and coordinate office moves and new hire space arrangements.

• Manage relationships with office vendors to ensure smooth operations.

• Maintain company email distribution lists and Teams channels, reflecting terminations and new hires.

• Administer the onsite security access system, managing access for new employees and terminating access for former employees.

• Coordinate the onboarding process for new employees, preparing necessary materials and sending out new employee announcements.

• Take on special projects focusing on continuous process improvement.

• Provide backup for hourly payroll if needed.

This role requires a variety of skills including proficiency in Microsoft PowerPoint, ability to schedule meetings and appointments, and experience with administrative assistance. Requirements • Possess a minimum of 3 years of experience in an office assistant role or similar

• Proficient in using computer programs and CRM systems

• Ability to perform clerical duties such as answering inbound calls, coordinating schedules and processing billing functions

• Demonstrated experience with Microsoft PowerPoint

• Proven ability to schedule appointments, meetings and book travel arrangements

• Familiarity with administrative office procedures and providing administrative assistance

• Experience with creating, entering and processing purchase orders

• Proficient in using 'About Time' software

• Skilled in creating and managing banner ads

• Strong communication skills and the ability to answer customer queries efficiently.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .