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For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Benefits and Retirement Specialist - Boca Raton, FL.

The Benefits and Retirement Specialist manages the daily operations of the University's benefits and retirement programs. This includes processing enrollments, changes, and terminations; addressing employee inquiries and resolving issues; coordinating open enrollment; maintaining accurate records; and conducting benefits analysis. The Administrator/Specialist also liaises across all levels of the University, including the various departments and external vendors or agencies.

Summary of Responsibilities:

Benefits Administration:

• Serve as the main point of contact for the university regarding benefit enrollments, and general inquiries.

• Assist with delivering benefit information through New Hire Orientation, open enrollment, and University communication to enhance the understanding of our benefits program.

• Provide benefit overviews for potential candidates during the recruitment process.

• Maintain accurate and up-to-date employee benefit plan records in Workday.

• Process benefits enrollments, changes, and terminations accurately and timely.

• Assists with the annual Benefits Fair, creating and managing all documentation, resource packets, and presentations.

• Serves as the university's and People First liaison to proactively resolve employee benefits issues, including handling pertinent report requests made to, or received from, People First and Florida Department of Management Services.

• Maintain accurate and up-to-date benefit plan information and documentation.

Retirement Administration:

• Process retirement plan enrollments, changes, and distribution request.

• Maintain accurate and up-to-date retirement plan records in Workday.

• Assist employees with retirement-related inquiries.

• Handle report requests related to retirement plans from internal and external stakeholders.

Employee Support and Education:

• Provide excellent customer service regarding benefit and retirement inquiries and issues.

• Educate employees on benefit eligibility and retirement plan options through individual consultations and group presentations.

• Communicate and provide premium estimates concerning benefit premium payments to employees going on or returning from a leave of absence.

• Provide personalized counseling to help employees make informed decisions about their benefits and retirement planning.

• Provide benefit overviews to potential candidates during the recruitment process.

• Serve as a liaison between the university and People First to proactively resolve employee benefit issues.

Open Enrollment and Communication:

• Coordinate open enrollment processes, including communication and eligibility verification.

• Develop materials and presentations to enhance employee understanding of benefits and retirement plans.

• Assist with the annual Benefits Fair, creating and managing all documentation, resource packets, and presentations.

• Participate in new hire orientation to provide comprehensive benefits and retirement plan information.

Compliance and Reporting:

• Complete daily/weekly Workday audits of all Benefit and Retirement processes.

• Ensure compliance with federal, state, and local benefit and retirement regulations (e.g., ERISA).

• Stay informed of benefit- and retirement-related legislative changes and their impact on the university.

• Prepare and analyze benefit and retirement-related reports for management and regulatory purposes.

Additional Duties:

• Manage the retirement and benefits email inbox.

• Communicate with employees going on or returning from a leave of absence concerning benefit premium payments.

• Conduct informational sessions for Deferred Retirement Option Plan (DROP) participants and pre-retiree to address questions and concerns about retirement benefits and options.

• Collaborate with Payroll and Florida Department of Management Services to investigate and rectify payroll discrepancies utilizing Enterprise Interface Builder (EIB).

• Review and update the Benefits & Retirement website.

• Perform other job-related duties as assigned.

In addition to the above, the Benefits and Retirement Administrator/Specialist will:

• Conduct benefit plan analysis to identify trends, cost implications, and opportunities for improvement.

• Assist with the development of benefit plan metrics and benchmarks.

• Oversee the efficiency and effectiveness of daily benefits and retirement function operations.

• Lead and mentor junior staff members.

• Develop and implement strategic initiatives to enhance the university's benefits and retirement programs.

• Performs other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

A high school diploma or equivalent and five years of appropriate experience required.

Preferred Qualifications:

Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field

Demonstrated knowledge of benefit plan design

Experience with Workday and People First

Professional certification in Human Resources Management (SHRM-CP, PHR)

Salary:

$47,000 - $51,000 per year.

College or Department:

Department of Human Resources

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2024-10-02

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.