About the Department

The Boulder Site is home to the specialized technical operations/CMC team for oligonucleotides and RNAi therapeutics, continuing its legacy as the hub for all manufacturing-related activities for GalXC™ and GalXC-Plus™ investigational therapeutics developed from Novo Nordisk’s acquisition of Dicerna Pharmaceuticals, Inc. in December 2021. With a new laboratory completed in 2021 to support analytical and process development, the CMC team works alongside Quality, Regulatory, Technical Operations and RNAi Early Development professionals at our Boulder, Colorado facility and works closely with our teams in Lexington, Massachusetts. Ranked the No. 1 Place to Live for the second consecutive year by U.S. News & World Report, Boulder is experiencing a renaissance in biotech investment and is one of the world’s leading centers for oligonucleotide innovation and manufacturing. Together, we are driving change. Are you ready to make a difference?

The Position

This individual will play a key role in providing administrative support for VP level executives. This position requires a close working relationship with the existing team members and must have the ability to work independently on projects and to work under pressure. This position may include administrative team support in other areas of the site as needed; site events, large team meeting support, team building activities, back-up coverage for other admin team members as needed.

Relationships

Reports to Vice President – Medical & Science.

Essential Functions

• Assists with complex schedules and meetings for multiple levels of the Development organization, which includes providing administrative support to various teams within the Development organization. This also includes coordinating conference calls, remote meetings and managing all details and logistics

• Assists with logistical support for industry meetings and advisory councils, such as KOL, Scientific and Medical Advisory Boards

• Assists with visitor logistics, meeting planning, meet & greet, pre-registration

• Actively supports internal teams, as appropriate, to assist with industry conference coordination, calendar management, oversee international and domestic travel working closely with dedicated travel partner

• Responsible for ensuring that high quality standards and efficient processes are followed

• Takes an active role in creating a positive first impression of Novo Nordisk for all employees, suppliers, consultants, and visitors and retains a strong customer service mentality

• Understanding of financial systems and processes, assisting with preparation of Purchase Orders for entry into VenDi, Ariba CMS systems or other applicable systems. Prepares and processes expense reports for corporate card holders, using Concur, including reconciling charges for operational expenses for senior members of the team

• Maintains Boston Global Development Sharepoint site and department organizational charts

  Physical Requirements

  0-10% overnight travel required.

  Qualifications

• Minimum of 10 years of experience as an administrative assistant; experience as a Senior AA or EA preferred

• Must exercise a high degree of professionalism, diplomacy and discretion in handling confidential information and sound judgment and confidentiality

• Comfortable collaborating with all levels of the organization, which include MDs, PhDs, Master levels and others with varying experience and expertise, as well as with external customers and vendors

• Ability to work independently and collaboratively, act as role model, provide leadership and guidance to administrative support team

• Exceptional Microsoft Office applications including PowerPoint, Excel, Word and Outlook, complex calendar management of multiple calendars, using sound decision making and time management skills

• Outstanding customer service skills, internal and external customers

• Forward thinking, ability to foresee and address conflicts before they arise

• Problem solving skills

• Strong written and verbal communication skills

• Excellent organizational skills and attention to detail

• Contribute to Novo Nordisk culture by helping to facilitate corporate values, spirit; make Novo Nordisk a great place to work, respected for the quality of its people and products

• Serve as role model by acting responsibly, fairly, and honestly and exercising sound judgment internally and externally

• Associate’s degree or above preferred

  The base compensation range for this position is $73000 to $95000. Base compensation is determined based on a number of factors. This position is also eligible for a company bonus based on individual and company performance.

Novo Nordisk offers long-term incentive compensation and or company vehicles depending on the position's level or other company factors.

Employees are also eligible to participate in Company employee benefit programs including medical, dental and vision coverage; life insurance; disability insurance; 401(k) savings plan; flexible spending accounts; employee assistance program; tuition reimbursement program; and voluntary benefits such as group legal, critical illness, identity theft protection, pet insurance and auto/home insurance. The Company also offers time off pursuant to its sick time policy, flex-able vacation policy, and parental leave policy.

The job posting is anticipated to close on January 29, 2025. The Company may however extend this time-period, in which case the posting will remain available on our careers website at www.novonordisk-us/careers.com.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.