Administrative Assistant - School of Physical and Occupational Therapy Bowling Green State University Salary: $18.94 - $20.69 Hourly Job Type: Full-Time Division: Col of Health & Human Services Opening Date: 09/19/2024 Location: Main Campus (BG), OH Job Number: BGSU00555 Department: Col of Health & Human Services Closing: Continuous Summary Provides high level administrative support to the Director, Budget Administrator and Coordinators of the physical and occupational therapy department. Provides administrative oversight and coordination of the daily operation of the PT/OT department. Performs work of a confidential nature and relieves department supervisors of non-routine or routine administrative responsibilities. Must be able to interpret and make decisions based on policies, procedures and practices established by the university. Essential Functions • Schedules, secures meeting location and teleconference capabilities. • Prepares agendas and other documents for distribution. • Attends department meetings and retreats. • Drafts, posts minutes of meetings. • Helps plan and support college events. • Serves as office liaison to the Department Director and Program Coordinators, the Provost, the Vice Provost, Human • Resources, Purchasing, Student Financial Aid, Campus Operations and Foundation, as well as other college offices, in • matters involving the operation of the department. • Opens, reviews, routes or responds to correspondence. • Researches, responds to questions from students, staff, faculty and the general public. • Manages home office stipends, ability to make travel arrangements, and resolve administrative problems. • Provides support to program Director and the college Budget and Operations Administrator including monitoring • monthly expenses for accurate progression through proper channels, processing invoices, preparing check requests • and travel/expense reimbursements and ordering supplies for department. • Assists with advertisements for searches and coordinates the faculty/staff hiring functions. • Maintains needed confidential personnel files, subject files and department/program files. • Represents the director in verbal/written communications to internal and external entities This list of essential duties, tasks, and responsibilities is not all-inclusive; individual will perform other related duties as assigned. Minimum Qualifications Experience • One-year related experience required Education • High school diploma or GED required Preferred Qualifications: • Knowledge of CSS and HCM systems Additional Information Essential Competencies • Knowledge of basic mathematical skills • Knowledge of basic reading skills • Ability to carry out verbal and/or written instructions • Ability to effectively communicate, verbally and written • Detailed-oriented and highly accurate • Ability to work in changing environment • Ability to work effectively in a team environment • Ability to interact effectively with students, faculty, staff or public & represent BGSU appropriately • Ability to coordinate or lead others in accomplishing work activities • Knowledge of computer skills, such as MS Office, presentations, spreadsheets &/or database entry/query • Ability to query, run reports and modify data in financial systems • Ability to access and maintain document imaging systems, including scanning/filing documents • Ability to operate computers and peripheral equipment such as printers • Ability to draft office correspondence Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by October 3, 2024. Required Documents to Upload to Applicat