Budget & Post Award Coordinator

Bowling Green State University

Salary: Depends on Qualifications

Job Type: Full-Time

Division: A&S Dean

Opening Date: 02/26/2025

Location: Main Campus (BG), OH

Job Number: BGSU00706

Department: A&S Dean

Closing: Continuous

Summary

The Budget & Post Award Coordinator provides budget support for departmental budgets, existing grant/project awards, and service agreements; support is provided for the College of Arts and Sciences. The Budget & Post Award Coordinator will provide coordination between faculty and staff within the College, Office of Sponsored Programs Research (OSPR), Purchasing, as well as the Controller's Office (Payroll, Grants Accounting, and Accounts Payable).

Essential Functions

• Review budget personnel and expense amounts of grant sponsored and cost share grant budgets, as grants and projects are awarded and finalized by Sponsored Programs and Grants Accounting. Meet with Principal Investigator (PI), any department staff processing transactions, and Grant Analyst or OSPR staff at the required initial Grant/Project meeting before expenditures can be processed. Review and understand pertinent compliance clauses, regulations, and key reporting requirements. Run monthly grant reports, review personnel and expense transactions to see if they have been charged appropriately, and research items as needed. If an Institutional Prior Approval System (IPAS) has been approved, coordinate transferring those expenses to the grant budget/project once it is finalized. Coordinate with the PI and Grants Analyst on budget revisions and adjusting timelines or scope of work on requests by the PI. If a No Cost Extension (NCE) is approved, assist the PI with final expenditures for the grant. Report monthly on grant budget status to PI's and College Budget Administrator. Prepare journal entries to record expenditures in the correct budget and expense account.

• Review personnel expenses and encumbrances monthly for all sponsored and cost share grants, projects, and the 4 Schools and 20 Departments in the College of Arts and Sciences. Prepare Personnel Action Forms (PAF) for all faculty and staff at the beginning of the academic year and summer semester that will be working on grants. As grant period start and end dates will vary by grant, monitor dates, and create PAFs for HR/Payroll to charge budgets in the appropriate pay cycles. Work with Payroll on retro budget changes for finalized grant awards that started prior to being set up in FMS.

• Budget support for the Center of Great Lakes & Watershed Studies and the Institute of Democracy and Public Policy Research Network. Coordinate with faculty and staff across multiple departments on processing purchases of supplies or services, preparation of Independent Contractor Agreements or contracts, and support on appropriate procurement methods and documentation.

Minimum Qualifications

The following Degree is required:

• Bachelor's Degree. Degree must be conferred at time of application.

The following Degree is preferred:

• Bachelor's degree in Accounting or Business

The following Experience is required:

• 1 year of Budgeting and/or project management

Additional Information

Knowledge, Skills and Abilities: