Description We are in search of an Executive Assistant to join our team operating within the insurance industry in Branchville, New Jersey. This role centers around supporting senior executives with tasks such as travel arrangements, document collection, and mail processing. The position is a contract to hire employment opportunity, offering a promising work environment with a focus on professional growth.

Responsibilities:

• Arrange travel itineraries and manage logistics for senior executives, utilizing systems like Concur.

• Assist in the preparation and registration for professional conferences and meetings.

• Respond to policy retrieval requests and process executive expense reports with receipts.

• Manage incoming and outgoing mail, including scanning, emailing, and preparing courier packages.

• Undertake photocopying tasks and support subpoena responses.

• Utilize business software such as MS Office, Adobe, Syncplicity, SharePoint, and OneDrive to perform tasks efficiently.

• Adapt to shifting priorities depending on the daily requirements.

• Maintain a high standard of organization and efficiency in a corporate legal environment.

• Assist with the training and usage of software tools within the team. Requirements • Minimum of 3 years of experience in an Executive Assistant role within the Insurance industry.

• Proficiency in Concur and Concur Travel software for managing business expenses and travel arrangements.

• Experience in coordinating bulk mailings.

• Proven track record in organizing and booking travel arrangements for executives.

• Excellent communication and interpersonal skills.

• Exceptional organisational skills and attention to detail.

• Ability to multitask and prioritize tasks effectively.

• Strong problem-solving skills and the ability to work under pressure.

• Proficiency in Microsoft Office Suite including Word, Excel, and PowerPoint.

• Must have the ability to handle confidential information with discretion.

• High level of professionalism and strong work ethic.

• Bachelor's degree in Business Administration or a related field is preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .