PT Bilingual Administrative Assistant

Part-time

Salary Range: $19.00 To $22.00 hourly.

The schedule for this position is: Monday through Thursday after 3:00 pm- Flexible, 19 hours per week

Outreach is seeking a qualified Part Time Bilingual Spanish Administrative Assistant to work in our Outpatient Satellite Adolescent Program located at 400 Crooked Hill Rd, Brentwood, NY.

The Administrative Assistant frequently functions as first contact between the Agency, potential clients and community neighbors and endeavors to project a welcoming and non-threatening reception in these contacts, as well as providing an appropriate referral for potential clients.

What You Will Do:

• Provide information regarding services, conducting phone screening, recording information in the intake book. Interacting with referral sources, clients, and staff in a professional, ethical and caring manner.
• Answer/screen incoming phone calls; welcoming and screening visitors; maintaining reception area appearance; maintaining knowledge of staff schedules.
• Conduct pre-intake telephone screening, scheduling intake appointments and recording relevant intake information in the intake log.
• Collect client fees, issuing receipts and recording information in the computer. Collect all Medicaid client cards on a daily basis and swiping card using Medicaid machine. Report any benefit denials to appropriate staff.
• Maintain an efficient and understandable filing system for administrative and clinical records, updating filing system on a periodic basis. Ensure charts are well organized.
• Maintain a supply of forms and pre-arranged intake folders. Disassemble charts of discharged clients and files appropriately.
• Input all daily client activity and client demographic information in the computer.
• Monitor the following internal records: Caseload updates, clinic appointment books, toxicology client roster, etc.
• Schedule medical, psychiatric and intake appointments for clients as needed.
• Assist with safeguarding clients confidentiality in accordance with pertinent regulations, which include HIPAA and CFR42, Part 2.
• Assist with the maintenance and order of office and toxicology supplies.
• Assisting with the maintenance of the physical plant; reporting needed repairs in a timely manner; responding appropriately to emergencies; utilizing appropriate agency resources in seeking to improve physical plant function and safety.

Who You Are:

• Minimum of High School Diploma or GED.
• Self-motivated with excellent communication, organizational and phone skills, with the ability to multi-task and work independently.
• Computer literate, experience in data entry & functional knowledge of related computer software
• Spanish Speaking Required
• Must be able to work the required schedule outlined below.

The schedule for this position is:

Monday through Thursday after 3:00 pm- Flexible, 19 hours per week