Team Administrative Assistant

Job ID

188280

Posted

05-Nov-2024

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative, Property Management

Location(s)

Brisbane - Queensland - Australia, Melbourne - Victoria - Australia

Provide high level administrative and operational support to the ISPT Property Team.

Fantastic team culture in a dynamic and busy environment

Open to candidates in Melbourne | Land of the Wurundjeri people & Brisbane | Land of the Turrbal people

We currently have an excellent opportunity for a Team Administrative Assistant to join our team on a key client account. You will be responsible for providing outstanding customer service and administrative support to our portfolio nationally.

The Opportunity:

• Provide full administrative support and assistance to the Director, Portfolio Operations Manager and the wider team as required

• Draft, review and prepare correspondence, reports, presentations, and other documentation

• Prepare and format reports/meeting agendas, meeting minutes and prepare for final distribution

• Prepare monthly expense reconciliations, maintain credit card transactions across the portfolio

• Organise meetings, client activities and functions and provide assistance with the organisation of conferences, including identifying venues, organising entertainment & travel arrangements

• Organise travel and accommodation for the team when required and maintain accurate travel expenditure records

• Assist with onboarding and offboarding of employees

• Maintain portfolio document management systems and ensure file management systems are kept up to date and filing is undertaken on a regular basis as required.

About You:

• Expert level and experience of core Microsoft Packages – Office, Word, Excel, Outlook, PowerPoint

• Experience in Administration within a fast-paced office environment

• Excellent communication and customer service skills and the ability to interact with a broad range of stakeholders

• Attention to detail to ensure accurate data entry and reporting

• Strong organisational skills, the ability to problem solve and prioritise multiple tasks.

• Ability to take initiatives and work with minimal supervision

So, what’s in it for you?

• Joining our team means surrounding yourself with talented, driven professionals who are at the top of their field. Your journey starts here…

• Uncapped opportunities to develop your career within the property Industry

• Structured career development to support you and explore your learning potential and career goals

• Parental leave which is industry leading.

• Form an integral part of an enormously successful team who outperform in the market year on year.

• Working with an organisation like ours will take your career to the next level-the sky’s the limit.

• The Opportunity to join a global brand with a growing national team

• We are proud to be certified as a Family Inclusive Workplace in Australia. This is a great recognition to our different policies, programs and benefits which help us build a great family friendly workplace culture.

Can we inspire you to join us?

Join a highly regarded Digital & Technology team with a strong, customer service culture, and excellent opportunities to develop your skills and career.

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.

We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process.

We welcome and encourage First Nations People to apply.

Be inspired to elevate your career to new heights.

Please note the successful applicant will be required to undertake pre-employment background screening by our external third-party provider.

*If you are successful in progressing, you may be asked to complete a short video interview as part of the recruitment process. *

We look forward to hearing from you! #WeAreCBRE

If you are successful in progressing, you may be asked to complete a short video interview as part of the recruitment process. 

We look forward to hearing from you! #WeAreCBRE

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)