Job Title: Accounts Payable Specialist

Job Description

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our team. The ideal candidate will be responsible for performing data entry of vendor invoices, maintaining the filing system for all accounts payable related documents, and ensuring accurate and timely monthly, quarterly, and year-end activities in the AP environment. This role also involves investigating discrepancies, charging expenses to appropriate accounts and cost centers, and responding to vendor and employee inquiries.

Responsibilities

• Perform data entry of vendor invoices.

• Maintain the filing system for all accounts payable related documents.

• Ensure accurate and timely monthly, quarterly, and year-end activities in the AP environment.

• Investigate discrepancies that vendors or purchasing agents have with obtaining payment for bills.

• Charge expenses to appropriate accounts and cost centers.

• Respond to vendor and employee inquiries regarding invoices, expenses, and check requests.

• Assist with reconciling account transactions with the general ledger and bank statement reconciliations.

• Keep up to date with regulatory requirements and best practices in accounting.

• Assist the department with answering any accounts payable questions and vendor issues as needed.

Essential Skills

• 3 plus years of experience in accounting or accounts payable.

• Experience with SAP.

• Proficient with Microsoft Office Suite.

Additional Skills & Qualifications

• Imaging software experience is a plus.

• Excellent verbal and written communication skills.

• Excellent interpersonal and customer service skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Strong analytical and problem-solving skills.

• Ability to prioritize tasks and to delegate them when appropriate.

• Ability to function well in a fast-paced and dynamic environment.

Work Environment

The work environment is fast-paced and dynamic, requiring the ability to function well under pressure. The role involves regular use of SAP and Microsoft Office Suite, and experience with imaging software is a plus. The opportunity offers potential for becoming a full-time employee with a reputable company.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Brooklyn Heights,OH.

Application Deadline

This position is anticipated to close on Mar 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.