Description

We are seeking a proactive and detail-oriented Adminstrative Coordinator to support the bidding process, administrative functions, and operational workflow within our companyy. This role is ideal for someone comfortable in a construction environment, has strong Excel skills, can manage phone communications, welcome guests and visitors, maintain accurate records, and gradually support billing tasks. You will also play a significant role in the creation of updating document templates for all work, contracts and work flow processes.

Responsibilities:

• Assist in preparing and finalizing quotes/bids, taking into account various factors such as location, installation, specifications, scope, parts, labor, etc.

• Handle inbound telephone calls, primarily involving transfers and inquiries.

• Utilize Excel extensively for various tasks, including plugging in numbers from estimators' notes and breaking down expenses.

• Collaborate closely with the estimator, sharing prepared documents for approval.

• Over time, take on the responsibility of assisting with billing processes.

• Develop and maintain accurate records using CRM and Data Processing skills.

• Utilize Microsoft Excel and Google Sheets for data management and tracking awarded bids.

• Contribute to business process improvement by creating updated templates for all work and contracts.

• Ensure compliance with company policies and procedures while performing administrative tasks.

• Use your skills in handling subcontractor bids, construction documents, and document control to ensure effective operations.

Requirements • Proficient in the use of Customer Relationship Management (CRM) software

• Experience in data processing and high-volume data entry

• Exceptional communication skills, both written and oral

• Knowledge and understanding of compliance regulations

• Familiarity with Excel formulas and proficient in Microsoft Excel

• Experience in managing subcontractor bids and bid documents

• Ability to handle construction documents and document control

• Experience in drafting business documents

• Knowledge of business process improvement strategies

• Ability to handle inbound telephone calls efficiently

• Proven experience in providing administrative assistance

• Skills in preparing cost estimates

• Ability to work under pressure in a high-volume data entry environment. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .