Description

We are seeking a proactive and detail-oriented Operations Assistant to support the bidding process, administrative functions, and operational workflow within our commercial plumbing business. This role is ideal for someone comfortable in a construction environment, has strong Excel skills, and enjoys a balance of routine and growth opportunities.

Core Responsibilities:

Bids & Estimates:

• Receive estimate notes from the Estimator and input data into Excel.

• Use provided templates to break down expenses (covering labor, materials, scope, spec, etc.).

• Create finalized bid/quote documents and share with the Estimator for approval.

• Revise and finalize bids once approved (bids typically take 30-60 minutes to complete).

Phone Support:

• Handle incoming calls, including transferring calls, answering tenant queries, and providing updates on contractor statuses.

Process Ownership:

• Maintain and update templates for quotes, work orders, and contracts to streamline documentation workflows.

Administrative Support:

• Manage bid tracking and awarded contracts, transitioning details to Google Sheets.

• Help integrate data into project management software (Crew Tracks, Deltek computer EAS).

Billing Support:

• Assist with billing-related processes.

  Requirements

Required Skills & Qualifications:

Technical Skills:

• Proficiency in Excel (must be intermediate to advanced, including data organization, formulas, and templates).

• Familiarity with Word, Google Sheets, and project management software like Crew Tracks or Deltek (or willingness to learn).

  TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .