67994BRAuto req ID:67994BRJob Code:F0858M Financial Admin Ops Mgt IV Department Office Location:USA - MA - Cambridge Business Title:Director of Administration and FinanceSub-Unit:College Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :058Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills:

• MBA or Master's degree in relevant field

• Knowledge of Microsoft Office Suite, advanced excel skills

• Knowledge of advanced financial operations principles

Additional Information:

The position supervises human resources and payroll administration for regular staff in accordance with and in collaboration with FAS-HR guidelines as well as student stipends and payroll working with the Office of Financial Aid and the Student Billing Office. The position oversees information technology and communications for the department working with HUIT, HWP, and HPAC as well as various news outlets on campus. Interacts with external constituents including alumni, donors, public officials, journalists, and local/national community members. Supervises facilities and operations staff who maintain the building and program vehicles and interfaces with FAS-OPRP and Campus Services teams. Supports program operations, including mentoring student officers of PBHA in their administrative oversight roles. The position trains and coaches the incoming student Treasurer of PBHA and works closely with the Treasurer to oversee PBHA financial matters ensuring that PBHA complies with both Harvard and nonprofit financial standards.

Department:FAS-Phillips Brooks HousePre-Employment Screening:Credit, Criminal, Education, IdentityJob Function:Finance School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Basic Qualifications:

• Bachelor’s degree or equivalent work experience required

• A minimum of 7 years relevant work experience

• Supervisory experience

Working Conditions:

• Work is performed in an office setting

Position Description:

This senior position at the Center for Public Service and Engaged Scholarship (CPSES) reports to the Faculty Director, provides administrative and financial support to multiple offices (PBHA, CPIC, PSN, MPES), and oversees the financial management of PBHA (separate 501C3). The position is responsible for budgetary and financial oversight of CPSES, which maintains separate operating, gift, and endowment budgets, and for the administration of sponsored project grants. The position is also responsible for external vendor relationships and contracts. The position also provides budgetary oversight and financial administration to a large, student-led non-profit organization (PBHA) that operates on a separate fiscal year and with separate governance and financial systems, including externally held investments, that must be reconciled to Harvard's systems and calendar. In this capacity, the incumbent is responsible for regular reports to the PBHA Board of Trustees regarding the organization's fiscal health, overseeing PBHA's annual audit, 990 tax filing, and non-profit compliance with the Attorney General's office, ensuring timely financial reports for PBHA's member programs and grantors, interfacing with constituents regarding financial matters, and informing PBHA long term financial planning.

Programmatic Support

• Works closely with the various staff and student Directors managing Public Service programs to understand their missions in order to provide the Directors full support in terms of operations, staffing and funding.

• Meets regularly with and mentors PBHA student treasurer regarding PBHA 501C3 fiscal management.

• Manages program constituent communication and services regarding finances. Leads program implementation efforts as requested.

Supervision and Other Duties

• Directly supervises three full-time employees, two Financial Associates, and the Department Administrator. Responsible for assigning duties and evaluating the outcome of their work along with any performance management issues.

• Has indirect oversight of the building manager and vehicles coordinator, as well as student employees and temporary employees who support the department.

Budgeting and Financial Administration

• Prepare and manage the annual CPSES budget comprised of CPIC, PSN, PBHA, Mindich Engaged Scholarship & Service to Society in conjunction with program directors.

• Ensure accurate accounting of incomes and expenses and timely financial reporting internally and externally inclusive of projections.

• Oversee reconciliation and reporting of CPSES gift, endowment, sponsored, and UD funds.

• Manage daily finance officer operations, including reimbursements, expense requests, and vendor transactions, and establish and communicate financial management policies, controls, and procedures.

• Oversee maintenance of PBHA (separate 501c3 organization) financial records and operations to ensure compliance with FASB (Financial Accounting Standards Board), including successful completion of PBHA's annual audit. Monitor regular reconciliation between PBHA non-profit financials and accounts and Harvard financial systems.

Human Resources and Payroll Administration

• Manage integrity of payroll and compensation for 22 full-time employees, 20 light appointments, and over 300 temporary/ seasonal positions.

• Responsible for effective staff management, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment.

Administrative Operations

• Lead financial operations and planning for the department, including payroll, accounting, accounts payable, procurement, capital projects, and endowment funding.

Commitment to Equity, Inclusion, and Belonging:Harvard University views equity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify this excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-MT2Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.