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Position Details

Position Details

Job Title ADMINISTRATIVE ASSISTANT

Position Number 8102091

Job Category University Staff

Job Type Full-Time

FLSA Status Non-Exempt

Campus Chicago-Water Tower Campus

Department Name SCHOOL OF BUSINESS

Location Code SCHOOL OF BUSINESS (02200A)

Is this split and/or fully grant funded? No

Duties and Responsibilities

Under the supervision of the Executive Director, Business Leadership Hub, this role performs various administrative functions related to the meetings, programs, and events conducted by the Business Leadership Hub, its centers, and Quinlan’s Executive Programs.

Duties and Responsibilities:

• Be available to work on Saturdays 6:45 a.m. – 3 p.m. to support Hub events and Executive Degree programs.

• Collaborate with the Hub Program Coordinator on duties listed below and other needs as assigned for the Hub

• Collaborate with the Executive Programs team on duties listed below and other needs as assigned for Executive Programs

• Organize events – onsite materials, event staffing needs, registration lists, greeting participants

• Reserve meeting, event, and program spaces

• Order catering for all events and programs

• Request registration setup for events and programs

• Request Facilities and A/V needs for all events and programs

• Create and maintain monthly event and programming calendars

• Maintain office supply inventory and order supplies as needed

• Organize program and event receipts, reconcile payments, and assist with expense reimbursements

• Pull Hub data as requested

• Complete appropriate hiring paperwork and onboarding for new student workers

• Support updates to the websites of each center in coordination with marketing and IT teams.

• Research and support content development for websites of each center

• Support sales and marketing

• Serve as entry point for inquiries and ensure that existing members, sponsors, and other leads are directed appropriately

• Support sponsorship and marketing calls

• Perform other duties, as assigned

  Minimum Education and/or Work Experience

High school diploma or equivalent and one to three years of relevant experience.

Qualifications

• Customer service orientation

• Strong communication skills that embody our Jesuit mission in all interactions both internally and externally

• Strong organizational skills

• Must be self-motivated with the ability to multitask and work effectively independently.

• Strong attention to detail, accuracy, sound judgment and the ability to maintain confidentiality required

• Ability to write error-free reports, business correspondence, and other communications.

• Ability to interpret written and oral instructions

• A desire to be a team player and work well with others in a highly collaborative environment

  Certificates/Credentials/Licenses

n/a

Computer Skills

Proficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and SharePoint. Salesforce a plus. Willingness to learn various university platforms.

Supervisory Responsibilities No

Required operation of university owned vehicles No

Does this position require direct animal or patient contact? No

Physical Demands Repetitive Motions

Working Conditions Irregular Hours

Open Date 10/15/2024

Close Date

Special Instructions to Applicants

Diversity and Inclusion Statement Diversity, Equity, and Inclusion

As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion (https://www.luc.edu/diversityandinclusion/) . We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits (https://cld.bz/c/sy7N6a?utm_medium=email&utm_source=transactional&utm_campaign=CldBz-Share-Collection) centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.

Quick Link for Posting https://www.careers.luc.edu/postings/29431