Join Cleveland Clinic's Heart, Vascular & Thoracic Institute and become a part of one of the most respected healthcare organizations in the world. Our team of caregivers provides the highest level of patient care, innovative treatments and a welcoming environment to all.

We are seeking an Administrative Assistant II or III. Your primary interaction will be with physicians and their immediate pod members. You will also work directly with patients. This role requires an individual who can work collaboratively and be an extension of the physician's professional presence and leadership.

The ideal candidate will be highly organized, responsive, and able to manage multiple tasks simultaneously. The role requires a strong focus on quality, accountability, and integrity. Exceptional performance in this role could lead to further development opportunities within the organization

A caregiver in this position works 8:00am - 5:00pm.

A caregiver who excels in this role will:

• Manage and prioritize multiple assignments simultaneously and effectively such as acting as a liaison between internal and external customers by greeting customers, answering, and triage phone calls.

• Administer calendar and schedule management.

• Compose and prepare a variety of correspondence (e.g., reports, forms, presentation materials, messages, etc.) as required.

• Provide coverage of other areas such as front end, point of service and registration.

• Coordinate management functions and assist in special projects.

Minimum qualifications for the ideal future caregiver include:

• High School Diploma or GED

• Three years of office experience

• Experience using Microsoft Office Suite products (Outlook, Word, Excel, and Power Point)

• Completion of on-line Skills Assessment for demonstrated proficiency level

• Demonstrate exceptional clerical, communication and organizational skills

Preferred qualifications for the ideal future caregiver include:

• Associate's Degree

• Typing proficiency of 45 wpm with accuracy

• Organization & Time Management: Can efficiently manage multiple tasks, prioritize responsibilities, and stay organized in a fast-paced environment

• Communication: Strong verbal and written communication skills to effectively interact with the physician, community partners, and other stakeholder

• Collaboration: Can work well as part of a team, supporting the physician and colleagues while ensuring smooth operations

• Problem-Solving: Proactive approach to identifying challenges and finding solutions, demonstrating flexibility in a dynamic environment

• Attention to Detail: High level of accuracy and thoroughness in handling various administrative tasks, including calendar management, and maintaining records.

• Responsiveness: Can promptly address requests, inquiries, and urgent tasks while managing a busy schedule

• Accountability & Integrity: Strong sense of responsibility and ethical behavior, ensuring tasks are completed with the highest standards of integrity and accountability

Our caregivers continue to create the best outcomes for our patients across each of our facilities. Click the link and see how we're dedicated to providing what matters most to you: https://jobs.clevelandclinic.org/benefits-2/

Physical Requirements:

• Ability to perform work in a stationary position for extended periods

• Ability to operate a computer and other office equipment

• Ability to travel throughout the hospital system

• Ability to communicate and exchange accurate information

• In some locations, ability to move up to 20 pounds

Personal Protective Equipment:

• Follows standard precautions using personal protective.

Pay Range

Minimum hourly: $16.47

Maximum hourly: $23.61

The pay range displayed on this job posting reflects the anticipated range for new hires. While the pay range is displayed as an hourly rate, Cleveland Clinic recruiters will clarify whether the compensation is hourly or salary. A successful candidate's actual compensation will be determined after taking factors into consideration such as the candidate's work history, experience, skill set, and education. This is not inclusive of the value of Cleveland Clinic's benefits package, which includes among other benefits, healthcare/dental/vision and retirement.

Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities