Financial and Administrative Support Specialist

We are seeking a dedicated Financial and Administrative Support Specialist to join our team and help ensure the smooth operation of our department. Our client, a renowned university in northeast Ohio, is in need of a Financial/Administrative Support Specialist.

• Pay: $24/hour

• Hours: 8:30am – 5pm Monday – Friday

The objective of this position is to provide comprehensive financial and administrative support, ensuring the accurate and timely execution of procurement activities, requisitions, and staff appointments for the department. This includes handling bookkeeping duties, managing staff appointment processes, and verifying financial documentation to ensure compliance with organizational and governmental policies. Additionally, this role involves preparing financial statements, expenditure reports, and assisting with various administrative functions to support the smooth operation of the department, including the preparation of hiring requirements and supporting administrative efforts.

• Essential Functions Ensuring the accurate and timely execution of procurement activities, requisitions, and staff appointments for the department

• This role includes handling bookkeeping duties, managing staff appointment processes, and verifying financial documentation to ensure compliance with organizational and governmental policies.

• Additionally, the Specialist will prepare financial statements, expenditure reports, and assist with various administrative functions to support the department's operations.

• Issue all requisitions, payment requests, and petty cash, managing several million dollars in expenses annually.

• Perform moderately complex bookkeeping duties related to verification, processing, and updating various documents while adhering to accounting policies and procedures.

• Post daily transactions to the general ledger and prepare monthly financial statements, expenditure reports, and miscellaneous billing while maintaining an accounting file and requisitions database.

Staff Appointment Management

• Review and process faculty requests for research staff, postdoctoral fellows, and staff positions.

• Manage appointments, reappointments, visa renewals, and changes to ensure timely submission of appointment forms and visa applications, maintaining compliance with Homeland Security

Required Skills:

1. Ability to manage multiple tasks and prioritize responsibilities efficiently.

2. Strong attention to detail to ensure the accuracy of financial records and documents.

3. Excellent written and verbal communication skills.

4. Basic understanding of financial processes, including payments, reports, and budget management.

5. Proficiency in customer service and issue resolution.

6. Experience with Microsoft Office Suite (Excel, Word, PowerPoint), financial systems, and database management tools; familiarity with PeopleSoft Financials is preferred.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.