Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Chemistry

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Texas A&M University’s Department of Chemistry is a cadre of faculty, staff, graduate students, postdoctoral fellows, academic advisors, scientific and technical staff, who have a shared purpose of translating our passion for chemistry to young scholars at all levels in many scientific fields. The Business Office strives to support the goals of the faculty, staff and students in teaching, research and outreach programs, and adheres to the professional standards and integrity in processing university Business. To learn more, please visit our website: http://www.chem.tamu.edu/

What We Want

The Administrative Coordinator I, under general supervision, will coordinate the administrative operations and specialized activities to include the exercise of discretion and independent judgement with respect to matters of significance for faculty.

What You Need to Know

• Salary: Compensation will be commensurate based on the selected hire’s education and experience

Required Education and Experience:

• Two years of office administration or related experience

• Bachelor's degree or equivalent combination of education and experience

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications

• Interpersonal and communication skills

• Planning and organization skills

Responsibilities:

• Administrative Office Support: Provide administrative support to research labs, including technical information and policy formulation. Manage office and lab supplies, procurement, and confidential records. Assist with HR tasks, including hiring and transitions for research personnel. Arrange travel for lab members, handle reimbursements, and liaise with IT and Marketing for website updates. Compose and prepare non-academic documentation and correspondence. Perform word processing, desktop publishing, and data management activities. Coordinate travel arrangements and itineraries, and process travel and leave requests.

• Administrative Support to Research Faculty: Assist with research grant proposals, post-award management, and budget activities. Prepare non-technical aspects of progress reports and grant applications. Maintain databases for administrative files and records. Handle pre- and post-publication tasks and coordinate with research collaborators. Manage business matters for research labs, including procurement, invoice approval, budgeting, and employment offers. Coordinate travel arrangements and handle reimbursements for research personnel. Maintain and update group websites with IT.

• Academic Support: Interact with undergraduates and graduate students in courses taught by supervisors. Schedule student appointments, keep records of grades, and assist with class materials and exams.

  Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

• 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

• Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) and at least eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) each month

• Automatically enrollment in the Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

• Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

• Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance) for completing a degree while a Texas A&M employee

• Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.