Job Title

Executive Assistant II

Agency

Texas A&M Agrilife Research

Department

Dean's Office Staff

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

About Texas A&M AgriLife

Texas A&M AgriLife is comprised of the following Texas A&M University System members:

• Texas A&M AgriLife Extension Service (https://agrilifeextension.tamu.edu/)

• Texas A&M AgriLife Research

• College of Agriculture and Life Sciences at Texas A&M University (https://aglifesciences.tamu.edu/)

• Texas A&M Forest Service

• Texas A&M Veterinary Medical Diagnostic Laboratory (https://tvmdl.tamu.edu/)

  As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.

  Click here (https://agrilife.tamu.edu/) to learn more about how you can be a part of AgriLife and make a difference in the world!

Position Information

We are seeking an Executive Assistant II that serves as direct support for the Associate Dean for Faculty Affairs and Associate Dean for Programmatic success, located in the College Dean's Office. Performs a variety of technical, training, planning, policy, program assessment, and administrative activities.

Essential Duties/Tasks

Coordinates daily office support activities, workflow, and calendars for two Associate Deans. Prepares written correspondence and informational documents related to college activities, primarily related to faculty and undergraduate success programs. Performs word processing, presentation, and data management activities. Oversees maintenance of all files and records related to programs managed by the Associate Deans, and manages sensitive and confidential administrative matters.• Assists in planning faculty events and coordinating logistical arrangements, including placing orders, set up, etc.• Administers and manages faculty and undergraduate success programs. Provides consultative services to Associate Deans and technical assistance in planning, implementation, and monitoring of programs.• Manages processing college program documents and routing.• Assists with faculty development leave and grants requiring university reports.Serves as information resource on administrative operational methods, processes, and procedures.• Monitors compliance with Texas A&M University and Texas A&M AgriLife policies and procedures.• Prepares comprehensive reviews of rules and policies. May assist with the development of regulations and procedures.• Coordinates administrative interaction with internal and external units.• Coordinates and assists with faculty promotion and tenure procedures, awards committee meetings, and Chairs and Professorships.Provides assistance to support staff, faculty, and students for the Dean's Office.Analyzes internal processes and operations and recommends and implements procedural or policy changes.Other duties as required.

Qualifications

Required Education and Experience:-Bachelor’s degree in applicable field or equivalent combination of education and experience.-Four years of related experience.

Required Knowledge, Skills and Abilities:-Knowledge of word processing, spreadsheet, and presentation applications.-Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organizational skills.

Preferred Knowledge, Skills, and Abilities:

-Knowledge of Qualtrics and InfoReady.

What You Need to Know

Salary: Compensation for this position is commensurate based on the selected candidate’s qualifications.

Flexible Work Arrangements: Flexible work schedule and remote work may be available for this position, pending employee eligibility requirements are met in accordance with AgriLife Alternate Work Location Procedures.

Why Work at Texas A&M AgriLife?

When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

In addition, Texas A&M AgriLife offers a comprehensive benefit packing including the following:

• Health, dental, vision, life and long-term disability insurance (https://www.tamus.edu/benefits/) with Texas A&M AgriLife contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas

• Employee Wellness Initiative for Texas A&M AgriLife

  Applicant Instructions

  Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

Required Documents

CV/ Resume

Cover letter

List of references

Certifications/ additional documentation

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.