Administrative Assistant (Part-Time)

Print (https://www.governmentjobs.com/careers/elpasocountyco/jobs/newprint/4786769)

Apply



Administrative Assistant (Part-Time)

Salary

$19.50 - $28.34 Hourly

Location

Colorado Springs, CO

Job Type

Part-Time

Job Number

2500031

Department

Department of Human Services

Division

Quality & Development Services

Opening Date

01/11/2025

Closing Date

1/15/2025 11:59 PM Mountain

FLSA

Non-Exempt

• Description

• Benefits

• Questions

  Need more information on completing a job application? See the EPC Application process here (https://admin.elpasoco.com/human-resources/#ApplicationProcess) .

Job Summary

Are you an organized person who enjoys helping a team manage daily tasks? Are you well versed in applications like Outlook, Word and Excel and have a passion for using these tools to help programs run more effectively? The Staff Development team has an immediate opening for a Part-Time Administrative Assistant. In this role you will help the training and staff development team to manage projects, prepare and organize forms and resources and provide customer service to DHS staff, interns and our community partners. If this sounds like you, we encourage to apply!

Hiring Range:$21.635 - $23.558 Hourly

This position has an anticipated work schedule of Monday – Friday, 8:00am – 5:00pm,working 5 hours per day, subject to change. Under FLSA guidelines, this position is non-exempt.

Please be advised this position may close on or after 01/13/2025 without advance notice, should we receive a sufficient number of qualified applications.

This entry-level position provides a variety of routine administrative functions in support of the department of office; helps to facilitate efficient operations.

Essential Duties/Responsibilities

• Provides routine administrative support. Prepares, types, and proofreads detailed and special correspondence, memorandums, and other documents from brief instructions or notes. Emails and faxes documents, drafts communication for review, and makes copies.

• Provides exceptional customer service, both internally and externally, and provides accurate and detailed information. Answers, screens, and directs incoming calls and takes messages. greets and assists visitors and clients; provides information and responds to routine questions, complaints, and referrals.

• Maintains databases for tracking of information; inputs, changes, and updates information in databases, ensuring accuracy and completeness. Maintains files and folders; updates and maintains filing systems to ensure accuracy.

• Assists in meeting coordination, including scheduling dates, times and locations as needed.

• Performs data entry; tracks and maintains program data.

• Prepares reports, calendars, graphs, and/or spreadsheets for program activities.

• Creates and updates a variety of forms and documents, such as handouts, training aids, binders, etc..

• Sorts and distributes incoming mail and faxes; processes outgoing mail based on assignment.

• May maintain office equipment and supply inventory.

• Performs other duties as required.

Supervision Exercised:This classification does not have supervisory authority and requires no supervision or direction of others.

Supervision Received:Receives direct supervision. This classification normally performs the duty assignment after receiving detailed instructions as to methods, procedures, and desired end results with little room for deviation. Frequent direction, guidance, and coaching from supervisor is expected.

Qualifications

Knowledge, Skills & Abilities

• Working knowledge of Microsoft Office programs, including Word, Excel, Outlook, and Access.

• Strong time management skills with attention to detail. Must possess strong grammar, spelling, and punctuation skills.

• Ability to work with frequent interruptions, ability to organize, coordinate, and prioritize tasks and move between projects on short notice.

• Ability to communicate effectively and establish strong working relationships with staff, County employees, clients, and the public. Ability to provide excellent customer service.

• Ability to maintain confidentiality.

• Ability to compile and maintain accurate records and reports.

• Ability to work independently.

• Maintain regular and punctual attendance.

Required Education & Experience

• High school diploma or equivalent education.

• One year of administrative experience.

• Associate’s degree or higher may substitute for the required experience.

Pre-Employment Requirements

• Must pass conditional post offer background investigation and drug screen.

Work Conditions

Duties are performed primarily in an office and remote work environment dependent upon Department discretion and business needs. This is a part-time position regularly working up to 25 hours per week.

The classification specification above is intended to represent only the key areas of responsibilities and minimum qualifications; specific job assignments, duties, education, experience, licenses/certifications, and environmental conditions will vary depending on the needs of the department/office and the particular assignment. Changes to this document may only be made by a member of the Human Resources Department.

VISION

El Paso County will be a trusted regional leader known for excellence in county service delivery.

PURPOSE

We provide essential public services to the Pikes Peak Region in support of our residents, businesses, and communities, enhancing the freedom for all to thrive.

El Paso County is an E-Verify and Equal Opportunity Employer.

El Paso County adheres to Federal drug screening guidelines and requires a pre-employment drug screen.