Administrative/Clerical

Administrative Assistant Columbus, MS Posted: 1/31/2025

Job Description

Job ID#:

209812

Job Category:

Administrative/Clerical

Position Type:

Associate - W2

Shift:

1

PDS Defense, Inc. is seeking an Administrative Assistant, in Columbus, MS. Job ID#209812

Pay Rate: $20.50 - $25/hr

Job Description:

In this role, you will perform administrative functions and provide support to coordinate day-to-day correspondence, travel, schedule and activities for the VPs Quality and Civil Programs and their departments. You will also provide support and assistance to VPs, Quality and Civil Programs.

Meet the team:

From building to servicing the next generation of aerospace, our team focuses on quality, productivity and efficiency. We ensure the highest quality of care and safety is built into each aircraft we assemble and maintain. Our team members make it happen.

Your Challenges:

-Handling incoming telephone calls

-Coordinate and book travel

-Preparing, submitting and tracking expense reports and reconciling them against credit card statements

-Assisting in the proper distribution of budget by coding invoices for payment

-Create purchase requests and follow-up

-Coordinate meeting rooms and call-in numbers

-Compiling data, preparing reports and distributing as necessary (including Weekly Report)

-Research/code invoices in SAP

-Submit Gifts & Hospitality applications

-Order meals for deliveries

-Creating/assisting in the creation of presentations

-Handling internal department and inter-departmental coordination

-Coordinating various communication tools and activities within the department and with other departments

-Performing research as necessary

-Preparing check requests as necessary

-Scheduling meetings, etc., with other Airbus Helicopter departments and personnel within AHI as required

-Maintaining contacts in database

-Assisting in the maintenance of department filing systems

-Ordering and maintaining office supply inventory

Your Boarding Pass:

-High School degree or equivalent

-Three or more years of administrative or customer service experience.

-Proficiency in MS Office: Outlook, Excel, PowerPoint, Word

-Proficiency in G-Suite

-Ability to communicate effectively in verbal and written form in English

-Ability to communicate effectively, verbally and in written form, and speak and hear clearly during telephone conversations with internal and external customers (English)

-Authorized to work in the US

Preferred Education/Skills:

-Some college (2 years) or equivalent

-Proficiency in Concur, SharePoint, SAP

Travel Required:

-10% Domestic and International

Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.

Job Requirements

Minimum Security Clearance:

No Clearance

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled