Current Employees:

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Ensures all administrative operations run smoothly and efficiently. Coordinates, plans and directs services which support the running of the department Plans and coordinates the duties of staff in addition to analyzes complex administrative concerns. Develops and implements department processes. Recruits and trains office support staff. Manages staff in the day-to-day performance of their jobs. Ensures projects, department milestones/goals are met and adheres to approved budgets. Purchases and maintains office equipment and supplies. Tracks and analyzes operational costs. Coordinates delivery of office services with other departments. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High school diploma or equivalent

Certification and Licensing:

Not Applicable

Experience:

Minimum 5 years of relevant experience

Knowledge, Skills and Attitudes:

• Ability to accurately prepare and maintain records, files, reports and correspondence

• Ability to communicate effectively in both oral and written form.

• Ability to maintain effective interpersonal relationships.

• Ability to direct, manage, implement, and evaluate department operations.

• Ability to effectively plan, delegate and/or supervise the work of others

• Knowledge of business and management principles.

DEPARTMENT ADDENDUM

Department Specific Functions

• Manages daily Anesthesia clinical operations of the Lennar and Doral hospitals to ensure the department goals are met in an efficient manner. Ensure all sites have coverage ORs and offsites like GI, and Cath lab.

• Manages onboarding process of new faculty and CRNAs as well as the exit clearance process.

• Coordinates projects and develops and oversees policies regarding supplies, storage, surplus items.

• Responsible for space management certification process and managing internal moves and space reassignments.

• Responsible for emergency and hurricane preparedness protocols for the Lennar & Doral site.

• Manages the monthly call schedules for faculty regarding call assignments for first call, beeper back up, and advise Division Chief of any issues.

• Assist in the coordination of the CRNAs biweekly approval timecards.

• Coordinate CRNAs schedule for OR coverage (approximately 25 CRNAs).

• Create and manage internal and external shared drives for the Anesthesia Doral division.

• Assists in the credentialing and re-credentialing process for faculty and CRNAs.

• Coordinates the assembly of faculty meeting and takes weekly minutes.

• Updates Faculty policies and protocols.

• Updates Faculty CVs and prepares lectures and recommendation letters.

• Assists & collects required documents for departmental compliances from faculty & CRNAs (Flu vaccine and mandatory modules).

• Process monthly overtime compensation and call payment for Lennar & Doral on monthly basis.

• Process reimbursements, POs and order all necessary computer equipment for faculty.

• Run staffing and utilization reports as needed.

• Cross coverage with JW or JS managers to ensure administrative coverage.

Department Specific Qualifications

Education:

Type Here

Certification and Licensing:

Type Here

Experience:

Minimum 2 years of relevant experience.

Knowledge, Skills and Attitudes:

• Ability to communicate effectively in both oral and written form.

• Ability to maintain effective interpersonal relationships.

• Ability to direct, manage, implement, and evaluate department operations.

• Ability to effectively plan, delegate and/or supervise the work of others.

• Proficiency in computer software (i.e. Microsoft Office).

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H11