Position Details

Position Information

Department Memorial Union (MUN)

Position Title Coordinator-Cap Const Proj Mgr

Job Title Capital Construction Project Manager

Appointment Type Professional Faculty

Job Location Corvallis

Benefits Eligible Full-Time, benefits eligible

Remote or Hybrid option?

Job Summary

The Memorial Union is seeking a Capital Construction Project Manager. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The Memorial Union (MU) serves as the student union on the Corvallis campus and is an integral department within the Division of Student Affairs. Our core values—Service, Inclusion, and Accountability—guide our commitment to the Oregon State University ( OSU ) community. Centrally positioned on campus, the MU is known as the “living room of campus.” It warmly welcomes students, faculty, staff, visitors, and the local community, striving to offer enriching learning experiences and opportunities for personal development. We foster an open, inclusive, and resource-rich environment where students and staff work collaboratively with a Student Advisory Board. This board plays a pivotal role in shaping the character and breadth of our department and offers budget recommendations for the facilities, services, and programs under the MU’s stewardship. Our mission is to nurture student development, create valuable learning opportunities, and provide high-quality facilities and services. The MU is dedicated to offering community-centered, inclusive spaces that facilitate the cultivation of meaningful relationships.

This position will provide leadership for the effective administration of capital project management and programming of space for the multiple facilities that the Memorial Union is tasked to manage. The current inventory includes Memorial Union, Student Experience Center, Cultural Resource Centers, Childcare Centers, and multiple retail spaces in various campus facilities. The construction projects cover both capital and non-capital construction, feasibility studies, planning design and construction phases. The incumbent reports and works closely with the Director of the Memorial Union to provide strategic vision, leadership, short-range and long-range capital planning This position must understand the facilities’ role in OSU’ mission and within Student Affairs. This position will also manage project budgets, communication, vendor and interdepartmental relationships, and project documentation for future planning. This position will be integral to the long-term capital planning done with leaders of the MU. This position works both independently and in teams.

This position will work on the OSU Corvallis campus in person.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

•Top 1.4% university in the world

•More research funding than all public universities in Oregon combined

•1 of 3 land, sea, space and sun grant universities in the U.S.

•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

•7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone

•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

•35k+ students including more than 2.3k international students and 10k students of color

•217k+ alumni worldwide

•For more interesting facts about OSU visit:https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:

•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

•Free confidential mental health and emotional support services, and counseling resources.

•Retirement savings paid by the university.

•A generous paid leave package, including holidays, vacation and sick leave.

•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

40% Capital and Non-capital project management:

Manages the day-to-day responsibilities of the execution of multiple capital and non-capital projects in accordance with the contract documents, plans, and specifications.

Facilitates the planning, design, and construction processes of MU capital renewal and remodeling projects to accomplish departmental renewal goals. Including identifying resources and administrative steps needed for project completion; developing project plan in consultation with appropriate participants; initiating project and coordinating steps to ensure participation of appropriate interested individuals and groups.

Works closely with Capital Planning and Development to ensure that all MU Minor Capital projects are initiated and implemented in alignment with campus requirements related to planning and construction.

Provides quality control of planning, design phases, and closely coordinates with local building officials regarding latest code requirements.

Monitors project status to ensure progress toward completion, required procedural steps are completed fully and timely, interested groups and individuals are informed of progress, and project output is appropriate; modifies project plan and coordinates changes with participants as necessary in response to unforeseen changes or unexpected developments.

Plans and coordinates annual, bi-annual, or quarterly service for maintenance and repairs of mechanical, electrical, and plumbing building systems with contractors.

Develop in partnership with MU Leadership, MU short and long-range capital plan identifying project funding requirements and prioritization.

Work closely with MU leadership to identify capital-planning goals, strategically assess issues related to physical development, design and construction processes, and building code compliance.

Utilize information obtained from communication with Department Leaders, colleagues, students, consultants, and other stakeholders in the development of recommendations prioritization in the planning process.

Serve as MU representative for the Campus Planning Committee and Accessible University Advisory Committee. Participate in facility planning and partnering efforts within the Division of Student Affairs.

Support campus master planning efforts, ensure that MU needs and long-range planning are included in the input, and decision-making process.

Schedule and coordinate all professional and in-house services associated with assigned Department projects including obtaining City permits and inspections, commissioning services, and manufacturer start-up of equipment components. Work with service providers, contractors, and maintenance crews to resolve any issues that are identified during services.

Attends site inspections with Architects, Engineers, and Maintenance personnel assisting in providing clarification to resulting questions/concerns, often accessing secure building space.

30% Fiscal Responsibilities:

Responsible for monitoring and reporting on project budgets throughout the duration of projects.

Coordinates and assists with Fiscal responsibilities for the contract including payment requests, budget management and contract additions or changes.

Negotiates change order prices with the contractor to fit the budget limitations.

Reviews project assignment to determine scope and diversity of involvement, training and resources needed, necessary contacts and required procedural administrative actions, reviews existing methods and procedures, and modifies as necessary to accomplish assignment; identifies potential difficulties and determines means of lessening or avoiding them.

Assists in the preparation of bid packages for contracted work and part procurement.

Participates in the preparation of budgets for the unit

15% Compliance:

Ensures compliance with university policies, state and federal laws and regulations, contractual agreements, and industry standards. Contacts appropriate participants such as various internal units, other State agencies, other public jurisdictions, private businesses and organizations, special interest groups, local communities, and the public; seeks cooperation and input in project assignment, coordinates needed meetings or hearings to gather input and meet procedural requirements.

15% Stakeholder Relationships:

Establishes and maintains relationships with internal and external stakeholders

to identify potential services or processes that may enhance and support facilities and operational functions.

Represents agency in meetings, administrative hearings, etc. in dealing with affected and interested individuals and groups concerning the project; moderates’ divergent viewpoints and helps build consensus among those involved appropriate to the project assignment, processes,

and procedures.

Manages the interview and selection of consultants, contractors, and staff for design and construction of Minor Capital and non-capital projects.

What You Will Need

A bachelor’s degree in Architecture, Civil Engineering, Construction Engineering, or closely related field and 5 years of experience in facilities and operation, construction management, or capital project management for a large, complex organization.

OR

8 years of relevant experience in construction management, or capital project management and a Project Management Professional ( PMP )or PMI Construction Professional ( PMI -CP) certification.

General Knowledge of state and local building codes.

General knowledge in the field of engineering/architecture, interior design, and building construction.

Ability to build and maintain collaborative working partnerships and provide a high level of internal and external customer service.

Excellent written and oral communication skills.

Commitment to promoting inclusive work environments.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030 et seq. Offers of employment are contingent upon meeting all minimum qualifications including the motor vehicle check requirement.

What We Would Like You to Have

Knowledge of:

Project Management and Maintenance Software

Leading design meetings and facilitating discussions to bring about agreement between divergent points of view.

The ability to identify the scope of an assigned project and decide the actions needed to meet requirements and deadlines.

Working with others to share information, to collaborate on efforts and to coordinate scheduled activities in a respectful manner.

Methods, techniques, and procedures involved in service procurement, contract administration and project budget management.

Communicate effectively and respectfully with technical and non-technical team members.

Make effective presentations to various audiences.

Coordinate project activities and the work of project team members.

Establish and maintain harmonious working relationships.

Write clear, concise and understandable narrative reports.

Working Conditions / Work Schedule

Positions duties are primarily administrative, though coordinator is required to have field experience, system and task familiarity, and the knowledge and experience to protect themselves on the job site and to describe and monitor that work is being done in accordance with applicable safety regulations and procedures.

This position will work on the OSU Corvallis campus in person. Typical work week is M-F, day shift or scheduled off hour work as needed to manage vendors or contractors.

Access to hazardous materials and all MU buildings and spaces.

This position is deemed essential and the incumbent may be expected to report to work during inclement weather, emergency and other University work curtailments or closures.

Pay Method Salary

Pay Period 1st through the last day of the month

Pay Date Last working day of the month

Recommended Full-Time Salary Range $79,437 - $95,000

Link to Position Description

https://jobs.oregonstate.edu/position_descriptions/164878

Posting Detail Information

Posting Number P08908UF

Number of Vacancies 1

Anticipated Appointment Begin Date 05/05/2025

Anticipated Appointment End Date

Posting Date 03/12/2025

Full Consideration Date

Closing Date 04/11/2025

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1) A resume and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

3) Portfolio

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:

Michelle Rucker

Michelle.rucker@oregonstate.edu

541-737-7767

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team atemployee.relations@oregonstate.edu.

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed.

Any required license and/or certification may be uploaded as License or Certification 1. The online application system will allow you to attach your license/certification if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. The license and/or certification must be received by the closing date if not uploaded with your application.

Supplemental Questions

Read More at: https://jobs.oregonstate.edu/postings/165741

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.