Executive Administrative Assistant

Location:

Courtice, ON, CA, L1E 0E7

Req ID: 50533

Status: Regular Full Time

Working Conditions: On-site

Education Level: Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.

Base Location: Oshawa, ON

Temporary Work Location: Darlington, ON

Shifts(s): Days

Travel: 10%

Deadline to Apply: March 14, 2025

Salary Range: $57,000.00 - $86,000.00 Per Year

Electrify your career and help build a brighter tomorrow.

Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us as we work to electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people. Join OPG and make history.

Whether you work in the skilled trades or are a business professional, a career at OPG is an opportunity to electrify your life on -- and off -- the job.

JOB OVERVIEW

Ontario Power Generation (OPG) is looking for a dynamic, strategic and results-driven professional to join our team in the role of Executive Administrative Assistant.

Reporting to the SVP Chief Controller & Accounting Officer, this position provide top-level administrative support. The ideal candidate will be a proactive and detail-oriented professional with exceptional organizational and communication skills. This role requires a high degree of discretion, judgment, and the ability to handle confidential information.

*KEY ACCOUNTABILITIES *

• Provide comprehensive administrative support to senior executives, including managing schedules, appointments, and travel arrangements.

• Review requests for meetings, speaking engagements, media interviews, conferences, etc., recognizing sensitivity and confidentiality of the office. Maintain leader's calendar regarding meetings, appointments and screen calls and visitors, being mindful of established priorities.

• Schedule and make all necessary arrangements for meetings and conferences such as the preparation and distribution of agenda and handouts, acquiring of meeting room, accommodation, notification of participants, arranging for audiovisual or other equipment, preparing and issuing meeting notices, typing of minutes of the meeting covering numerous items.

• Set up priority for requests and where possible refer same to other knowledgeable staff for action or, respond personally to request providing required information or service.

• Prepare and edit correspondence, reports, presentations, and other documents.

• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.

• Manage expense reports, budgets, and other financial documents.

• Perform other administrative duties as required to support the executive team.

QUALIFICATIONS

• Minimum of 5-7 years of experience in an executive administrative support role.

• Exceptional organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• The ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment.

• High level of discretion and confidentiality.

• Strong problem-solving skills and the ability to work independently.

• Excellent interpersonal skills and the ability to work effectively with all levels of the organization.

The successful candidate will exhibit uncompromising integrity and commitment to upholding corporate values, and the OPG Code of Business Conduct.

OPG is committed to fostering an inclusive, equitable, and accessible environment. If you require accommodation during the application or interview process, please contact AODA@opg.com .

This position is moving to OPG Corporate Headquarters: In Summer 2025, OPG will officially welcome employees to our new Corporate Headquarters located at 1908 Colonel Sam Drive, Oshawa, Ontario. This position will be temporarily based in Darlington, ON until the move to Headquarters in the Summer of 2025.

What makes a career at OPG different?

With operations across Ontario and the United States, OPG is one of the most diverse power producers in North America. As the largest generator in Ontario, we meet approximately 50% of the province’s electricity needs, largely from low-carbon sources like nuclear and hydro.

As we work to achieve our vision of Electrifying life in one generation , OPG and our family of companies are also helping advance the development of new low-carbon technologies such as Small Modular Reactors (SMRs), refurbishment projects, and electrification initiatives to help power the growing demands of a growing economy. Join OPG and make history.

Please submit your application  online at jobs.opg.com .  OPG thanks all those who apply; however, only candidates considered for an interview will be contacted.

#LI-Onsite

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The base salary range considers many factors including, but not limited to experience, education, and training, including any collective agreement requirements for union represented positions. It is not typical for the salary to be offered near the top of the range, and salary is dependent on numerous factors. For management roles, the base salary range does not represent the total compensation package. The total compensation package for regular full-time management roles includes pay-for-performance programs for annual and medium time periods. Maintaining a high-performance culture and excellence is a core expectation of every member of our leadership team and is rewarded through the established compensation framework.

OPG is committed to employment equity. As such, we encourage applicants from equity-seeking communities (Indigenous Peoples, racialized persons, persons with disabilities, and women). We strongly believe that alleviating the under-representation of equity-seeking individuals will create a stronger OPG team and allow us to better serve the needs of our diverse communities.

In order to fulfill the above-mentioned purpose, priority in hiring may be given to qualified persons who self-identify as a member of equity-seeking groups as identified in the application process. This initiative constitutes a special program under the Human Rights Code/Canadian Human Rights Act.