Provides leadership, direction, and supervision of a staff responsible for all aspects of the accounts payable process for the 23

VCCScolleges, System Office, and Shared Services Center. In addition, the Finance Operations Line Supervisor is responsible for:

• Ensuring Finance staff are complying with VCCSShared Services Center policies, the Prompt Payment Act, and the Commonwealth Accounting Policies and Procedures ( CAPP) manual
• Maintaining proper internal controls to ensure accuracy of financial records
• Ensuring Finance staff maintain vendor files in accordance with the Department of Accounts ( DOA) and VCCS SSCpolicies, including identification and related requirements for 1099 vendors
• Maintaining open and responsive communication with customers
• Collaboratively working with SSCfunctional managers to ensure the colleges and System Offices requirements are met
• Ensuring SSCstaff reconciles Small Purchase Charge Cards ( SPCC) on a monthly basis in accordance with VCCS SSCand CAPPmanual policies
• Supporting compliance procedures associated with regulatory authorities (e.g. Auditor of Public Accounts, VCCSInternal Audit, and the Department of Accounts)
• Providing training to the colleges and System Office to educate necessary personnel on Finance policies and procedures
• Enforce compliance with internal controls

Required KSAs:

• Ability to operationalize agency goals, objectives, and strategies
• Demonstrated understanding and successful application of process improvement techniques
• Extensive expertise in complex accounts payable transactions
• Ability to develop staff knowledge, skills, and abilities
• Ability to exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective
• Ability to build working relationships to solve problems and achieve common goals
• Ability to provide exceptional customer service to internal and external customers in a professional manner and to transfer those attributes to staff
• Ability to work effectively and collaboratively in a team environment with matrix reporting relationships and multiple and diverse functional customers
• Collaboratively work with SSCOperations Managers and other functional managers to ensure the colleges and System Offices requirements are met.
• Ability to express thoughts clearly verbally, in writing, and through presentations
• Energetic, resourceful, and self-directed
• Ability to maintain confidentiality
• Willingness to stay on the forefront of accounts payable best practices
• Ability to use the computer hardware and software required for the job, including word processing, database, and spreadsheet applications
• Expertise in MS Office products and demonstrated expertise to perform data analysis using Excel and/or MS Access
• Working knowledge of advanced bookkeeping practices and automated accounting software
• Knowledge of accounts payable functions and auditing of regular vendor payments, lease payments, and other contractual payments
• Knowledge of 1099 tax reporting
• Extensive knowledge and expertise in interactive accounting systems and interpreting accounting reports
• Knowledge of Finance internal control systems
• Ability to work effectively with a wide range of constituencies in a diverse community.

Minimum Qualifications:

• Multiple years of high-volume Accounts Payable and/or Travel and Experience or equivalent experience
• Extensive experience in effectively leading, supervising, and positively motivating a large staff
• Experience leading and delegating daily operational tasks to maximize efficiency and ensure deadlines are met in multiple service areas
• Experience using continuous improvement techniques
• Experience with inte nal controls as it relates to accounts payable and travel and expense
• Experience with a large, automated ERPsystem such as PeopleSoft, Oracle, or SAP
• Experience with a document management system
• Experience with Microsoft Outlook, Word, and Excel

Additional Considerations:

• Experience in higher education and/or state government
• Experience working with PeopleSoft, including the instances used for this role:
  • VCCS: Administrative Information System ( AIS)
  • Commonwealth of Virginia: Cardinal
• Administrative experience with a Travel and Expense System (e.g., Chrome River, Concur, etc.)
• Experience writing and updating policies and procedures
• Experience implementing automated system
• Knowledge of the CAPPManual and the Commonwealth of Virginia Prompt Payments statutes
• Knowledge of the CAPPManual Travel Regulations
• Working knowledge of eVA

Hybrid telework available!

Sponsorship will not be offered for this position.