Posting Number: S06061P

Department: NSM Deans Office

Salary Range: Dependent on Qualifications

Pay Basis: Monthly

Position Status: Regular full-time

Location: Richardson

Job Description:

The Dean’s Office in the School of Natural Sciences and Mathematics ( NSM ) is currently looking to hire an Administrative Assistant II ( AAII ) to help support the school’s mission and vision. This role involves interacting with faculty, students, staff, and visitors. The AAII will support the Associate Dean for Academic Affairs and Strategic Initiatives with research administration, travel, and other needs. They will assist with various other administrative duties as assigned.

Minimum Qualifications:

Bachelor’s degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Preferred Education and Experience:

We are seeking candidates who can work collaboratively in teams and with communities comprised of individuals with a range of backgrounds, skills, and perspectives. The successful candidate will possess excellent organization, communication, and facilitation skills and will demonstrate a strong commitment to efficiency and continuous improvement.

• Demonstrated ability to quickly learn and adapt to new systems, software tools, and processes.

• Ability to center “customer” needs when assisting faculty, staff, students, and visitors while handling all inquiries professionally and courteously.

• Ability to exercise discretion and maintain confidentiality.

• A self-motivated, proactive approach to handling responsibilities, problem-solving, and completing assignments.

• Exceptional attention to detail and a high level of accuracy in all tasks.

• Demonstrated ability to manage multiple tasks and prioritize effectively.

• Strong time management skills to meet deadlines and ensure timely completion of duties.

• Proficiency in relevant software tools, including Microsoft 365/Office Suite (Word, PowerPoint, Excel, Teams) and PeopleSoft (or similar) financial management and human capital management tools.

• Experience supporting pre-award research efforts (e.g., preparing and submitting investigator documents in research.gov, coordinating meetings and document collection with collaborators and consultants, liaising with university-level research office for timely proposal submission).

Important Message:

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE , including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator (ADACoordinator@utdallas.edu) . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator (TitleIXCoordinator@utdallas.edu) .