Contracts Administrator/Officer DEHS - FAA02725

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Contracts Administrator/Officer DEHS - FAA02725

Salary

$57,708.00 - $92,340.00 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

FAA02725-12/06/24

Department

Department of Public Health & Environment

Division

Environmental Health & Sustainability Division

Opening Date

12/20/2024

Closing Date

1/5/2025 11:59 PM Mountain

FLSA

Determined by Position

Max Number of Applicants

50

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

4300 Cherry Creek S Dr.

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

samantha.rolfe@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

Division of Environmental Health and Sustainability

Now hiring for our Fiscal Services Unit

This announcement will close once we have received 50 applications or on 01/05/2025 @ 11:59pm MT, whichever comes first.

Be BOLD and make a real difference . . .

Do you desire a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a career position that makes a direct impact on improving the lives of Colorado citizens. Our mission is to advance Colorado's health and protect the places we live, work, learn, and play. Our vision is to create a healthy and sustainable Colorado where current and future generations thrive.

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. In addition to working with a great team and rewarding, meaningful work, we offer:

• Employee wellness programs and facilities

• Extensive internal professional development opportunities on a wide variety of subjects

• Distinctive career advancement opportunities throughout the State system

• Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

• Medical and dental health plans

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus generous personal time off

• Mentoring program with opportunities for mentors and mentees

• Tuition assistance for college level courses including Masters degree programs

• Excellent work-life programs, such as flexible schedules, and

• A variety of employee resource groups

  We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: http://www.tgslc.org/borrowers/public-service/

Description of Job

The Work Unit: The Fiscal Services Unit is under the direction of division’s fiscal officer and member of The Division’s senior management team. This Unit supports all Division activities with budget execution, grants and contract management, cash fund management, ensuring proper procurement of goods and services, and financial assurance. In addition, the unit ensures all programs and staff are compliant with Colorado fiscal rules, procurement code(s), and department policies. Additionally, the Unit supports legislative activities by developing fiscal notes for introduced bill and coordinates with division senior leadership and other Unit and program managers to ensure new legislative initiatives have the appropriate resources for implementation.

Summary of Position:

This position works within the fiscal unit as a contract administrator to develop and implement program-specific solutions to complex procurement and contracting needs. Duties include providing direction to program staff in the procurement of complex technical and personal services; developing, negotiating and amending division contracts (in compliance with federal and state requirements); monitoring and troubleshooting contract documents; developing, implementing, and periodically providing input for the revision of division-specific policies and procedures for contracts and procurement.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

H1H3XX CONTRACT ADMINISTRATOR III (https://drive.google.com/file/d/0B4enHpLSVk4aeTlNDWGRhQVF2cEU/view?resourcekey=0-CQ3QnIeZZl4rshEWUay1gA)

MINIMUM QUALIFICATIONS:

Experience Only:

Six (6) years of relevant experience in an occupation related to the work assigned to this position.

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to six (6) years.

You must meet one of the above options. This experience must be substantiated within the Work Experience section of your application. Please be sure to enter all relevant job history within the last 10 years. "See Resume" and missing relevant employment or education will not be credited towards the minimum qualifications. Part-time work will be pro-rated. Education is substituted for experience on a year-for-year basis. If you are substituting education for experience, please attach your unofficial transcripts to your application.

Cover Letter Requirement:Along with the application submit a cover letter, not to exceed two typewritten pages, double spaced detailing how your education and previous work experience has prepared you to excel in this job. Specific examples of determining and/or demonstrating compliance with regulations or evidence-based practice should be included as well as how you meet the minimum and preferred competencies for the position. Part of, or all of, the comparative analysis for this position will involve a review of the information you submit in your application and cover letter.

Conditions of Employment:

• A pre-employment background check

• Ability and willingness to work a hybrid work schedule with a minimum of two days per week in the office. Our main campus address is 4300 S Cherry Creek St Glendale, CO 80246. The exact days that you are expected to report to the office will be discussed during an interview.

  Preferred Qualifications:

• Relevant years of State service contribute to a candidates position-related knowledge, skill, ability, behavior or other posted competency should be considered as a preferred qualification and given weight under the process.

• Previous experience with contract monitoring or contract management.

• Keen attention to detail.

• Previous customer service experience.

  Appeal Rights:

  An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

  As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

  Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action.

  For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

A completed State of Colorado application includes:

• Cover letter stating how you meet the minimum qualifications for this role.

• DD214 if claiming veterans status

• Unofficial transcripts if using education to substitute for experience.

  The Selection Process:

  All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager. E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities. You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

  ADAAA Accommodations:

  The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Dan McKenna, at daniel.mckenna@state.co.us or call 303-692-2060, option 5.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

This position will have a hybrid workplace schedule and will be required to report to the listed address at the discretion of the supervisor and based on business need. The anticipated schedule will be a minimum of two days in the office per week. Please click "Yes" to acknowledge you understand this requirement.

• Yes

• No

  02

  Have you attached a cover letter to your application? The cover letter is a requirement at the time of applying and should cover how you meet the minimum requirements and any preferred qualifications of this position. Please refer to the job announcement to view the cover letter requirements.

• Yes

• No

  03

  What steps do you take to ensure compliance with procurement laws, policies and procedures, and how do you use tracking systems to maintain accuracy and timeliness in contract management?

  04

  Collaboration is key in a fiscal unit. How do you ensure effective communication and teamwork when working with internal and external stakeholders?

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

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Website

https://careers.colorado.gov/

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