Deputy Division Director (OHI and ORA)

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Deputy Division Director (OHI and ORA)

Salary

$103,644.00 - $165,840.00 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

NAA-01967-09.2024

Department

Department of Local Affairs

Division

Division of Housing

Opening Date

09/25/2024

Closing Date

10/25/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

hannah.emmons@state.co.us

Primary Physical Work Address

1313 Sherman St., Denver, CO 80203 - This position is currently tasked with performing work duties via flex-place (aka telework, work-from home arrangements) with as needed on-site visits.

Hiring Pay Rate

The salary range listed on this posting includes the full range for this job classification. The department typically hires candidates at or below the midpoint of this range. Information about the pay structure for State of Colorado classified positions can be found here: https://careers.colorado.gov/pay-benefits

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This posting may fill other similar positions in the same class including some permanent regular and term-limited positions.

About the Colorado Department of Local Affairs

The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability.

Vision

The Department of Local Affairs is responsible for strengthening Colorado's local communities through accessible, affordable, and secure housing; implementing property tax law; capacity building, strategic training, research, technical assistance, and funding to localities.

Mission

Our mission is to help strengthen Colorado’s communities.

Why work for the Colorado Department of Local Affairs?

The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our community and are passionate about supporting our community. We value the diversity (https://youtu.be/eAPo-IRsOZU) that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.

In addition, we offer a great location and great benefits, which include:

• Medical and dental plans (https://www.colorado.gov/pacific/dhr/benefits)

• Strong, secure, yet flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://www.copera.org/sites/default/files/documents/5-112a.pdf) plus pre-tax and ROTH 401K, and 457 plans (https://www.copera.org/members/peraplus-401k457)

• Employee wellness program

• Training opportunities

• Short and long-term disability coverage

• Eleven paid holidays plus vacation and sick leave

• Paid life insurance

• RTD EcoPass to all eligible State Employees

• Flexible work schedule options and remote-work options

• Some positions may qualify for the Public Service Loan Forgiveness Program.

• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs%20)

• Variety of Free discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program.

Description of Job

TheDivision of Housing(DOH) partners with local communities to create housing opportunities for Coloradans who face the greatest challenges in accessing affordable, safe, and secure homes. DOH supports projects ranging from homelessness prevention to homeownership. Our work includes:

• Increasing and preserving Colorado's inventory of affordable housing.

• Managing rental assistance vouchers.

• Creating and supporting collaborative approaches to end homelessness.

• Regulating mobile home parks and the construction and installation of factory-built structures.

For more information visit the Division of Housing (https://cdola.colorado.gov/housing) .

Position Summary

The Deputy Division Director of Office of Homeless Initiatives and Office of Rental Assistance (OHI and ORA) exists to provide oversight for the objectives of the Division of Housing. This position evaluates state and federal statutory changes and recommends modifications to rules and policies that affect the Division’s programs. This position exists to provide leadership and administration by defining program objectives, developing guidelines to implement the agency’s mission for all DOH programs including but not limited to DOH’s Offices of rental assistance and homeless initiatives, including the administration of housing vouchers. This also includes programs overseeing home modifications for accessibility and the facility operations of supportive residential communities and the oversight of navigation campuses serving people faced with homelessness as a DOH Deputy Director.

This position provides direction to assigned state employees and local agencies regarding policy, program, fiscal administration and evaluation activities related to the above programs. This position must have an understanding of national and state housing issues that affect the Department’s consumers and serves as a nationally recognized authority on housing persons with special needs to other housing agencies around the state and country. The position also establishes policies for administration of the programs, implements and enforces those policies, and directs staff to carry out those policies.

Job Duties

Specific duties include but are not limited to:

Program, Policy and Process Improvement

• This position works with Division leadership to make continuous improvement to DOH services, programs, policies and procedures.

• Create a vision and design strategy, systems, processes, guidelines, rules and standards for improvements in cooperation with senior staff and partner agencies. Develop broad program and policy recommendations for the Division Director and Governor’s Office. These policy recommendations must take into account the complexities of federal and state law/regulation and the potential impact on stakeholders and clients.

• Participate in legislative working groups to provide expertise on Colorado’s housing issues and Division Programs. Identify opportunities to expand programs and make recommendations to both the Division Director and to partner agencies.

• The Division Director relies on the advice and counsel of this position based on their knowledge of DOH programs, housing and organizational best practices and State and Federal law and policies.

Supervision

• Provides technical supervision, direction and training to up to (2) direct report managers and approximately 60 staff as second and third level supervisor.

• Provides oversight in all areas of program operations including developing and setting methods, priorities, objectives and assignments to meet program goals.

• Develops and monitors work plans, coaches staff, and approves and/or denies leave requests to assure adequate team coverage.

• Delegates assignments and conducts regular team meetings to educate staff about new program requirements.

• Provides decision-making support to direct reports regarding staffing size, structure and management in order to best accomplish program goals.

• Thought partner with senior staff reports to improve program outcomes and solve program challenges.

Information Management and Communications

• The position ensures that external communications accurately reflect Division mission, policy, and programs. This includes developing and/or reviewing talking points, reports, informational fliers, legislative responses, and media responses.

• Position maintains and organizes responses such that future responses may refer to those provided in the past.

• Position reviews proposed legislation for its Offices and provides technical input as it relates to Division activities and policy.

• Position is the point person for Division audits for its Offices, working with auditors, accounting, budget and program staff.

Backup for Division Director

• The position serves as the backup for the Division Director for legislative, Governor’s Office, media and public requests for appearances or information.

• Position will participate in and make presentations at legislative hearings on behalf of the Division Director.

• Position signs pay requests, memos and HR documents when the Director is not available.

• Participates in Division Directors meetings and State Housing Board meetings as a representative of the Division.

Fiscal Oversight

• The position is responsible for the oversight of DOH State and Federal Housing Voucher and Homelessness funding programs.

• Analyzes program utilization and works with Office Directors to determine whether to apply for future program dollars through Decision Items or Emergency Supplemental Request.

• Oversees fiscal notes for Offices in response to proposed new legislation to ensure that fiscal impacts are accounted for in the bill allocations.

Facilities operations and oversight

• This position is responsible for the efficient facility operations of the Supportive Residential Communities at Fort Lyon, Ridge View and as necessary Denver Regional Navigation Campuses.

• This includes daily facility needs and planning for facility needs into the future.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Class Code & Classification Description:

H6G8XXMANAGEMENT (https://drive.google.com/file/d/0BwUD9Bt4G-21S211SXE4THp4azg/view?usp=sharing&resourcekey=0-VXkK9fbZVj-Hw4zHxDd0IQ)

MINIMUM QUALIFICATIONS:

Experience Only:

Ten (10) years of relevant experience managing a program or department in affordable housing or human services. This experience must have included supervising management level staff and monitoring compliance with federal, state, or local grants. Two (2) of which must have included experience with public or business administration, establishing goals and objectives, as well as developing and managing a budget to achieve program goals and objectives.

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to ten (10) years, two (2) of which must have included experience with public or business administration, establishing goals and objectives, as well as developing and managing a budget to achieve program goals and objectives.

Bachelor's degree in business administration, nonprofit administration, public administration, political science or related to the work assignment as determined by the department may substitute for the experience on a year-for-year basis.

This experience must be demonstrated in your application to be considered for employment.

Preferred Qualifications

• Experience administering programs at a public housing authority

• Demonstrated knowledge and experience with strategic planning and implementation

• Knowledge of federal and state housing program requirements

• Experience with policy and guidelines development and implementation

• Experience with business development

• Experience supervising a team or multiple primary and secondary staff

• Outstanding leadership skills and human resource management

• Excellent problem solving skills

• Ability to work effectively and cooperatively with a variety of stakeholders

• Outstanding verbal and written communication skills

  Required Skills and Competencies:

• Ability to interpret federal and state regulations or program guidelines

• Ability to consult, advise and work collaboratively across teams

• Capability to sustain a respectful and productive work environment that inspires teamwork and positive results

• Ability to gather, analyze, and interpret a variety of data to identify trends and draw conclusions

• Strong attention to detail

• Strong analytical skills

• Strong dedication to public service

• Excellent problem-solving skills

• Excellent verbal and written communication skills, including strong public speaking skills

• Ability to multitask, prioritize assignments, and organize work to accommodate shifting deadlines

• Planning and organizational skills

• Ability to provide clear, concise, and objective responses to complex program questions

• Proficiency with Microsoft Office Suite, including Excel and Word, and Google Suite

• Strong interpersonal skills

• Ability to de-escalate and resolve conflicts

  Supplemental documentation:

  It is recommended that a cover letter and resume be attached to this application. Are your documents attached?

  Conditions of Employment:

• You MUST be a Colorado resident to apply for this position.

• Travel: Occasional Statewide overnight travel, rare out-of-state overnight travel

  Application Checklist:

  Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected .

  Applicants may submit a resume, cover letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked “See Resume” will not be accepted.

  The application may include the following documents:

• A cover letter (attach to your online application).

• A resume (attach to your online application).

  Note: Current and former employees (transfers, voluntary demotions, and reinstatements) if applying are required to participate in the comparative analysis process.

  Comparative Analysis:

  Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis. The comparative analysis for this position will include a structured application review. Depending on the number of qualified applicants, the next step may include a written assessment.

Supplemental Information

Supplemental Information:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Joel Ferguson, DOLA ADA Coordinator at joel.ferguson@state.co.us (jennifer.yalcin@state.co.us) .

Email Address:

All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Please Note:

As of July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule. This means you will be paid every other Friday for a total of 26 pay periods over the course of a year. Biweekly pay is also lag pay, meaning you will be paid two weeks after the end of each pay period. Please click here (https://drive.google.com/file/d/1_ywHxnnEN-wkGf3B1uS1W0y_4D5tu0lu/view) for more information about the move to biweekly payroll.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

For questions related to this job posting, please reach out to Joel Ferguson at Joel.Ferguson@state.co.us

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Please describe your experience in detail administering programs at a public housing authority, if any. List the dates and employers as well as primary duties.

02

Please describe your experience managing budgets, and implementing process improvements across an organization. What was your level of involvement in this process and what were the outcomes?

03

DOLA - By clicking "yes" below, I certify that I understand that effective July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule.

• Yes

  04

  DOLA - I am willing to accept an offer within the posted salary range?

• Yes

• No

  Required Question

Agency

State of Colorado

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Website

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