Faculty Council Administrator

University of Colorado Denver

Faculty Council Administrator-36168

University Staff

Description

Join Our Team and Make a Difference in Higher Education!

At the System Administration office at the University of Colorado, we are dedicated to building a workplace where everyone feels valued, supported, and empowered to thrive. Our office is committed to fostering a culture where employees find community, a sense of belonging, and the opportunity to contribute meaningfully to our mission and purpose.

By joining our team, you'll have a direct impact on shaping the future of higher education. In addition to the Office of the Board of Regents, the University of Colorado's system administration includes 19 units that provide essential services to CU's campuses in Aurora, Boulder, Colorado Springs, and Denver, as well as the Office of the President. While not a part of any one campus, we are proud to serve in the centralized office for the University system. Together, we ensure CU continues to deliver outstanding education, groundbreaking research, and valuable service to our communities.

We believe in creating an environment where the unique experiences and perspectives of everyone are embraced, enriching the work we do and the strategic outcomes we pursue. If you're passionate about making a difference, contributing to a dynamic team, and supporting a mission that matters, we encourage you to apply and be part of our journey. Learn more about CU System Administration (https://apptrkr.com/get_redirect.php?id=6007418&targetURL=https://www.cu.edu/cu-careers/cu-system) .

Position Summary:

The Faculty Council is the executive body of the Faculty Senate. Faculty Council initiates recommendations to the President or appropriate administrative officials, and for submission to the Board of Regents, on matters within the jurisdiction of the Council that are related to educational policy, and the internal and external operation of the University.

This position supports the work of the University of Colorado Faculty Council in shared governance by managing the daily operations of the Faculty Senate and Faculty Council and assisting its committees, officers, and members.

The position is responsible for coordinating the recording of Faculty Council meetings and meetings of committees and is responsible for preparing minutes for each meeting, circulating them for approval, and posting them on the Faculty Council website.Responsibility for this can be delegated as deemed appropriate by the administrator in consultation with the Faculty Council Chair. Main duties of the position also include program management, event coordination, communication, research and information tracking. The independent nature of this position requires the ability to establish priorities and take initiative with limited supervision. The Faculty Council Chair typically holds responsibilities at their home campus and is not able to provide constant supervision. It is the incumbent's responsibility to set their own priorities and deadlines with Faculty Council's schedule in mind.

At times, The Faculty Council Administrator may supervise student employees who assist with office operations, meeting and event coordination, and/or serve as the recording secretary for FC and its committees.

This position reports to Vice President for Academic Affairs but is accountable to the Faculty Council Chair who provides supervision, general direction, and advice.This position is exempt from the State of Colorado Classified Staff System.

Where You Will Work:

Diversity and Equity:

Duties & Responsibilities:

Administrative Coordination

• Moderate communication streams for the Faculty Council and its committees.

• Update web content and upload approved minutes, agendas, resolutions and other relevant information.

• Maintain the official repository for Faculty Council documents including minutes, resolutions, shared governance participation, committee rosters and historical participation.

• Create and maintain electronic databases, as necessary.

• Manage leadership transitions and apprisenew Chairs of policies, procedures, and daily operations.

• In coordination with the Faculty Council Secretary, participate in the recruitment and retention of Faculty Council and committee members.

• Maintain an accurate record of membership and communicate the structure, roles and value of shared governance when requested.

• Provide timely communication of Faculty Council decisions, resolutions, and policy recommendations to the appropriate staff members within the Board of Regents Office, Office of the President, and campus staff at the Chair's discretion.

• Direct inquiries from various individuals and constituencies to appropriate Faculty Council officer or member.

• In consultation with the Chair, plan, organize and coordinate the annual award process for Faculty Council awards.

• Provide guidance and eliminate inefficiencies, as necessary.

• Collaborate with the Secretary of the Faculty Council in conducting annual or special elections.

• Manage the faculty council budget, including expenditures for general office operations and faculty council events.

• Process stipends for committee chairs.

• Coordinate travel reservations and process reimbursements, as necessary.

• Hire, train and supervise student employees and/or temporary staff.

• Coordinate with System staff, especially those in the Office of Academic Affairs

• Meet twice a month with the VP for Academic Affairs to coordinate activities, review budget, and problem solve

• Attend the twice a month meetings of the Office of Academic Affairs staff

Meeting Coordination and Event Planning

• Schedule meetings, coordinate logistics and in collaboration with committee chairs, set Faculty Council agendas, take and circulate minutes for approval.

• Hire and support a student worker to assist with recording secretary functions for Faculty Council and committee meetings.

• Coordinate the recording secretary function for all Faculty Council and committee meetings.

• Communicate and coordinate with guests and schedule appearances at Faculty Council meetings based on needs and scheduling demands. Guests may include the President, Vice Presidents, Regents and elected officials.

• Coordinate with appropriate staff, as needed, to ensure guest attendance.

• Serve as the lead event logistics manager for the Faculty Council-sponsored symposia and annual retreat. Support committee chairs and committee members and appropriate system and campus staff in event activities including marketing and communication, budgeting, vendor management and contract negotiation, venue management, onsite production and post event activities including report writing.

• Led by committee chairs, manage the request for proposals, award nominations and speaker selection.

• Led by committee chairs, support volunteer efforts at events including, recruiting and coordinating volunteers and maintaining a current database of volunteers, arrange required training, monitor activities and update committee chairs on volunteer activity.

• Maintain a current database of attendees and led by the committee chairs execute formal communications for pre and post event activities, which includes a save the date card, posters and press releases among others.

• Led by committee chairs, administer event assessment and other data gathering strategies and support the committee chairs in evaluation and use of the data collected.

• As lead event logistics manager and based on committee chair approved budgets, monitor expenses, process payments and periodically update committee chairs on progress.

Policy Research and Coordination

• Research and provide information on policy questions from chairs of the Faculty Council and its committees as needed. Note that this is general information and the position is not designed for, nor does it need, a policy expert.

• Distribute deadlines from System offices for policies being reviewed by shared governance and communicate deadlines to campus staff and other stakeholders as appropriate.

• Track and route review progress for Administrative Policy Statements and Regent Policies through faculty shared governance and update campus assembly chairs as necessary.

• Support the work of Faculty Council committees in the policy review process, including providing feedback from committees to the administration as appropriate.

What We Offer:

Salary: $63,000 - $65,7000.

Benefits:

• No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.

• Disability, Life, Vision Insurance options.

• Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.

• Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.

• Embrace a healthy work-life balance with ample sick and vacation leave, along with at least 12 paid holidays. This includes a dedicated week off for winter break.

• 6 weeks of parental leave to adjust to the joys of parenthood.

• A tuition benefit program for you and/or your dependents.

• Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.

• Many additional perks & programs with the CU Advantage (https://apptrkr.com/get_redirect.php?id=6007418&targetURL=https://advantage.cu.edu/) .

Qualifications:

Minimum Qualifications:

Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications. You must meet all minimum requirements listed at the time of application to be considered for this role.

• Bachelor's degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis)

• Three (3) years of equivalent experience related to general administrative operations, managing budget and procurement processes,, event coordination, and/or faculty shared governance.

Preferred Qualifications:

• Five (5) years of equivalent experience related to general administrative operations, managing budget and procurement processes,, event coordination, and/or faculty shared governance.

• Experience arranging multi-campus events, meetings and retreats.

• Experience working in a non-partisan environment.

• General understanding of the University of Colorado, including its organizational structure.

• Familiarity with University of Colorado systems and procedures.

Knowledge, Skills, and Abilities:

• Ability to understand and work within a complex institution under the general principles of faculty shared governance.

• Ability to establish and maintain effective working relationships with faculty at all levels, system and campus administration, and the Board of Regents.

• Experience using Microsoft Office, Word, Excel, PowerPoint, Outlook, and SharePoint.

• Outstanding written and verbal communication skills.

• Excellent organizational skills and the ability to multi-task.

• Ability to exercise tact and diplomacy in a variety of situations and manage sensitive or confidential information.

• Ability to maintain detailed and accurate records.

How to Apply:

1. A cover letter identifying the job specific minimum qualifications you possess

2. A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.

When to Apply:

February 24th, 2025

Sponsorship Statement:

Background Check Statement:

ADA Statement:

• Familiarity with University of Colorado systems and procedures.

Knowledge, Skills, and Abilities:

• Ability to understand and work within a complex institution under the general principles of faculty shared governance.

• Ability to establish and maintain effective working relationships with faculty at all levels, system and campus administration, and the Board of Regents.

• Experience using Microsoft Office, Word, Excel, PowerPoint, Outlook, and SharePoint.

• Outstanding written and verbal communication skills.

• Excellent organizational skills and the ability to multi-task.

• Ability to exercise tact and diplomacy in a variety of situations and manage sensitive or confidential information.

• Ability to maintain detailed and accurate records.

How to Apply:

1. A cover letter identifying the job specific minimum qualifications you possess

2. A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.

When to Apply:

February 24th, 2025

Sponsorship Statement:

Background Check Statement:

ADA Statement:

Application Materials Required: Cover Letter, Resume/CV

Job Category: Business Services

Primary Location: Denver

Department: S0001 -- System Administration - 50055 - Academic Affairs

Schedule: Full-time

Posting Date: Feb 13, 2025

Unposting Date: Ongoing

Posting Contact Name: System HR Recruiting

Posting Contact Email: Systemhr.recruiting@cu.edu

Position Number: 00698749

To apply, please visit: https://cu.taleo.net/careersection/2/jobdetail.ftl?job=36168&lang=en (https://apptrkr.com/6007418)

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Hybrid - this role is eligible for a hybrid schedule, working some days from home and some days in office. This position is based at 1800 Grant Street in Denver, Colorado.

The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness, respect, communication and understanding.

Duties and responsibilities of the position include, but are not limited to: Faculty Council and Committee Meetings Symposia and Retreats

The anticipated hiring range has been established at CU System Administration takes into consideration a combination of the selected candidate's education, training and experience as it relates to the position, as well as the position's scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees. With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness. Additional taxable fringe benefits may be available. For more information on benefits programs, please review our Comprehensive Benefits Guide (https://apptrkr.com/get_redirect.php?id=6007418&targetURL=https://www.cu.edu/node/183087) . Access our Total Compensation Calculator (https://apptrkr.com/get_redirect.php?id=6007418&targetURL=https://www.cu.edu/node/153125) to see what your total rewards could be at CU. (This position is a University Staff position)

To be successful in this position, employees will need to know the following:

For full consideration, please attach the following as separate documents to your application: Please ensure you check the "Job Specific Attachments" box next to each document on the "Required Documents" page of the application for the appropriate documents to be attached. Per the Colorado Job Application Fairness Act, you are not required to provide your date of birth, dates of school attendance, or dates of graduation on your resume or cover letter. If an application requires additional materials, such as a transcript or certification, you may redact identifying information relating to your date or birth, dates of school attendance, or dates of graduation.

For full consideration completed applications must be submitted by. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.

We are unable to sponsor applicants for work visas for this position.

The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial history, motor vehicle history and/or fingerprinting background check. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.

We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: https://apptrkr.com/get_redirect.php?id=6007418&targetURL= To be successful in this position, employees will need to know the following:

For full consideration, please attach the following as separate documents to your application: Please ensure you check the "Job Specific Attachments" box next to each document on the "Required Documents" page of the application for the appropriate documents to be attached. Per the Colorado Job Application Fairness Act, you are not required to provide your date of birth, dates of school attendance, or dates of graduation on your resume or cover letter. If an application requires additional materials, such as a transcript or certification, you may redact identifying information relating to your date or birth, dates of school attendance, or dates of graduation.

For full consideration completed applications must be submitted by. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.

We are unable to sponsor applicants for work visas for this position.

The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial history, motor vehicle history and/or fingerprinting background check. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.

We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: systemhr@cu.edu (https://apptrkr.com/get_redirect.php?id=6007418&targetURL=systemhr@cu.edu) .

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.