Office of the Attorney General Executive Assistant (Program Assistant II)

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Office of the Attorney General Executive Assistant (Program Assistant II)

Salary

$72,000.00 - $84,000.00 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

LAA-00097-03/2025

Department

Department of Law

Opening Date

03/21/2025

Closing Date

3/31/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1300 Broadway, Denver, CO 80203

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Vanessa Rhea, email: vanessa.rhea@coag.gov

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

Find a rewarding career making a difference: Join the Office of the Attorney General!

The Office of the Attorney General has a wonderful opportunity for an experienced professional to serve as the Executive Assistant to the Chief Deputy Attorney General and Associate Chief Deputy Attorney General! The Executive Assistant will be responsible for providing high-level administrative, logistical and operational support to further the initiatives of the Office of the Attorney General. This position partners with the Chief Deputy Attorney General and Associate Chief Deputy Attorney General to enhance department-wide coordination and collaboration while advancing the Department of Law's vision and values. If you are interested in learning more about the Office of the Attorney General and providing meaningful services to Colorado’s citizens, apply today!

WHO WE ARE

The Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all." Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together.

Visit our website to learn more:https://coag.gov/.

Description of Job

WHAT YOU WILL DO

This position serves in the executive office of the Department of Law by providing executive level support to the Chief Deputy Attorney General and the Associate Chief Deputy Attorney General . This includes serving as the initial point of contact regarding department-wide questions that arise, managing multiple complex calendars, organizing and tracking a large volume of information, and proactively managing the support needs of multiple executives . The Executive Assistant also supervis es the Department of Law’s OAG Assistant, performing office management activities for the OAG, and manages the OAG’s budget.

Duties include, but are not limited to, the following:

• Managing the administrative operations of the OAG by creating, reviewing, and implementing office operation procedures and functions.

• Overseeing multiple complex calendars, organizing and tracking high volumes of information, and proactively handling the administrative and logistical needs of leadership.

• Writing, reviewing, and editing correspondence and key documents to ensure accuracy, clarity, and consistency.

• Managing processes to ensure internal communications are timely , consistent, and reviewed by all stakeholders.

• Developing office procedures, updating desk manuals and training materials, and overseeing business operations.

• Determines and manages the Unit’s internal financial oversight processes.

• Maintains records and budget accountability for the OAG by overseeing the OAG’s operational budget by tracking and reconciling expenses.

• Oversees project planning and facilitation of meetings.

• Trains, oversees, and serves as a backup to the OAG Assistant for travel coordination, to facilitate office events, and provide support to the Legal Talent Director.

• Utilizes various software, including Microsoft Office Word, Excel, Access, Outlook, and PowerPoint to organize and track information and create documents for any special projects or presentations as needed.

  Salary note : Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act.

  This recruitment may be used to fill other positions in the Department of Law, Office of the Attorney General.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

WHAT WE ARE LOOKING FOR

Class Code & Classification Description:

H4R2XXPROGRAM ASSISTANT II

Minimum Qualifications and Substitutions:

Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.

Experience Only:

Five (5) years of full-time professional experience providing high-level administrative support and office management as an executive assistant, which MUST have included three (3) years of experience providing executive/senior level support ideally for attorneys, appointed officials, or equivalent.

OR

Education and Experience:

A combination of related education and/or relevant professional experience providing high-level administrative support and office management as an executive assistant equal to five (5) years, which MUST have included three (3) years of experience providing executive/senior level support ideally for attorneys, appointed officials, or equivalent.

If qualifying under the substitution, you will be required to provide a copy of your transcripts.

Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.

Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

• Experience providing administrative or office management support in a public service organization or government agency

• Experience managing a budget, including maintaining records, tracking budget, and reconciling expenses

• Experience working in a legal setting ( e.g. legal office, court, etc.)

• Experience creating, reviewing, and implementing office operation procedures to optimize workflow and streamline processes

• Excellent interpersonal skills and ability to communicate effectively with a variety of stakeholders

• Excellent written communications skills and professional oral communication skills

• Interest and ability to learn about the work of the Office of the Attorney General

• Demonstrated familiarity with state and other government programs

• Strong technology skills and ability to learn new databases

• Customer service focus

• Outstanding organizational skills

• Excellent attention to detail

• Demonstrated commitment to public service

• Ability to work effectively in a fast-paced environment

  Required Competencies:

• Proficiency with MS Office Suite

• Strong emotional intelligence, high degree of professionalism, and discretion

  Conditions of Employment:

• Applicants must pass a thorough background investigation prior to appointment.

• Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

• The DOL offers flexible work arrangements. Given the pace and volume of work within the OAG, hybrid work opportunities will be impacted by demands of the job. Implementation of a flex work arrangement will be assessed after an adequate training period. Please note, flexible work arrangements may change at any time based on business needs and supervisor approval.

The Office of the Attorney General offers challenging, interesting, and meaningful work. We are an equal opportunity employer and believe that a diverse work force adds quality and perspective to the services we provide to the public. Candidates with diverse qualities and backgrounds are encouraged to apply.

Appeal Rights: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email, US Mail, faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go tospb.colorado.govor refer to 4 Colorado Code of Regulations (CCR) 801-1,State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules.

Supplemental Information

HOW TO APPLY

Applicants must establish an account with governmentjobs.comand complete the online application.

Required Application Materials:Applicant may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

• A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education, training and experience as it relates to this position. Applications left blank or marked “See Resume” will not be considered.

• Current Resume: A detailed resume outlining your background skills and experiences including previously held positions and academic background.

• Cover Letter: A brief cover letter detailing your interest in the position and relevant experience. Any information regarding your skills, qualifications, accomplishments, etc. and how you meet any of the listed preferred qualifications is highly encouraged.

Veteran’s Preference: In order to be considered for veteran’s preference you must attach a copy of your DD214 forms as well as any documentation required to prove disability or marital status.

Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will be notified that you will not proceed in the selection process for this position. If your application is rejected and you have questions, you may contact Vanessa Rhea at vanessa.rhea@coag.gov (vanessa.rosas@coag.gov) .

Assessment Information:

Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.

• Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.

• Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.

• Job Fit – Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.

It is imperative that the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.

WHY WORK FOR US

We Embrace Flexibility

We aim to produce outstanding work product for all of our customers.

We Are Committed to Diversity, Equity and Inclusion

At the DOL, our commitment to DEI is thriving. We know that we are better together when our differences are valued and everyone is inspired and empowered to contribute. As such, we strive to provide a safe environment where individuals feel valued and respected for who they are; demonstrate a behavior and mindset where differences are welcomed, and individuals are treated equally and empowered to do their best work; and promote growth and innovation through a diverse workforce. We empower an active Diversity Equity & Inclusion Impact Team that creates approaches to ensure safe spaces and a culture supportive of people being their authentic selves, hosts events and programs on DEI areas important to our employees, enables development and sustainability of resource groups that give a voice to historically marginalized populations, focuses on retaining our incredible talent, and more! If your professional goals include promoting growth and innovation with colleagues who recognize that we are better together when our differences are valued and respected, then DOL is your place to be!

We Have Strong Core Values

Our core values drive our actions. At the Department of Law, we are: 1) principled, maintaining the highest ethical standards, rigorous legal analysis, and careful evaluation of facts; 2) public servants, who are always ensuring our work is not about us, but instead is about the people of Colorado; 3) innovative, by seeking to identify the best approach, make deliberate decisions, and look to improve; and 4) "better together," by working to support each other and collaborate.

We are Committed to Developing our Employees

We are deeply invested in our talent and regularly provide meaningful opportunities for personal and professional growth through training and coaching. Further, our professional development and performance goal setting process is collaborative and ongoing, and aimed at helping our employees grow and succeed.

We Offer Excellent Benefits

In addition to the comprehensiveState of Colorado benefits package (https://stateofcoloradobenefits.com/) including competitive medical and dental health plans, employer-paid life insurance, paid holidays, retirement plans with Colorado PERA (https://www.copera.org/members/retirement-benefits) , and vacation and sick leave earned each month, there are many other unique benefits that we offer, including:

• Medical (https://www.colorado.gov/pacific/dhr/medical) anddental (https://www.colorado.gov/pacific/dhr/dental) health plans

• Employer-paid life insurance

• Paid vacation and sick leave earned each month

• 10 paid holidays per year

• Public Service Loan Forgiveness (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) – A borrower may qualify for forgiveness by making 120 on-time payments while employed full-time in public service, if they have certain kinds of federal loans in a qualifying repayment plan

• Free access to an on-site fitness center

• Strong, flexibleretirement benefits (https://www.copera.org/sites/default/files/documents/5-112a.pdf) including 401K and 457 plans

• Distinctive career advancement opportunities throughout the State personnel system

• Excellent work-life programs, such as flexible work schedules, professional development opportunities, and an employee discount program

To learn more about our benefits visit: https://www.colorado.gov/dhr/benefits.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Applicants for State of Colorado classified positions must be current residents of Colorado. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

• Yes

• No

  02

  A resume and cover letter are required along with the completed employment application. These documents can be submitted using the "Attach" feature. Please confirm that you have submitted all required documents.Applicant may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

• Yes

• No

  03

  If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not, please state "N/A".

  04

  NOTE: Experience cited in your supplemental question responses must also be included in your job application. Your responses will be used to assess your qualifications.Please describe your most significant experience providing high-level administrative support and office management as an executive assistant. Include in your response, your experience providing executive/senior level support ideally for attorneys, appointed officials, or equivalent.

  05

  Please describe a situation from your professional experience that demonstrates your ability to take initiative on projects or work with stakeholders on behalf of an executive or senior management.

  Required Question

Employer

State of Colorado

Address

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Website

https://careers.colorado.gov/

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