HR Coordinator

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HR Coordinator

Salary

$52,000.00 - $54,995.20 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

00745-TechII-Talent-0824

Department

Department of Education

Division

Educator Talent

Opening Date

09/10/2024

Closing Date

9/23/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Downtown/Denver Metro/Eligible for a hybrid (office/remote) work environment.*

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Recruitment@cde.state.co.us

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is only open to current Residents of Colorado.

Incumbent will be required to complete work for CDE within Colorado.

Colorado Department of Education – What We Do

The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.

As the administrative arm of theState Board of Education (https://www.cde.state.co.us/cdeboard) , CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.

CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.

CDE strives to incorporate five core values that we uphold in our work internally and externally. If you come to CDE, be prepared to incorporate Integrity, Equity, Accountability, Trust, and commitment to Service in what you do.

Why Work For CDE

The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!

The following is a summary of the benefits we offer:

• Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.

• Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.

• Employer paid short-term disability and life insurance

• Up to 160 hours of Paid Family Medical Leave (PFML)

• 11 paid holidays per year

• Competitive vacation and sick leave accruals

• Retirement through the Public Employees Retirement Association (PERA)www.copera.org

• Employer paid RTD Eco Pass (certain restrictions may apply)

• Paid professional development opportunities

Description of Job

Work Environment:

This position is Full-time, is Hybrid (Remote/Home Office w/requirement to report to Work location per business needs).

• Office hours are typically Mon-Fri, 8 am-5 pm

• Extended hours during the evening or the weekend may be required by business needs

• Required to report to the work locationper business

• Essential Functions (ADAAA)

• Required to sit, view a computer screen, and utilize a keyboard and mouse for extended periods of time

Position Summary:

The Talent Acquisition Coordinator for CDE is the technical support in functional areas of recruitment, onboarding, and records management. This role is critical in ensuring a positive candidate experience for our organization and welcome new staff with an efficient and organized recruiting and onboarding experience.

Utilizing NeoGov as our applicant tracking system, the coordinator will ensure postings and recruitments are organized and efficient.

This person will also keep up to date databases and spreadsheets and employee folders. They will use a high level of time management skills to prioritize recruiting, onboarding, and records management activities. They will also look to improve any processes that can be streamlined. Working with the Manager of Talent Acquisition and collaboratively with the HR Team, the Coordinator will ultimately have a chance to undergo true change management at CDE as we implement a new HRIS system.

DUTIES:

Brief Duty Description:

• Monitors the main Recruitment email inbox and in collaboration with HR Coordinator, PAF email inboxes as needed. This includes, but not limited to, taking necessary actions to complete required tasks associated with each email box in a timely manner and ensuring timely delegation of email to the appropriate HR staff as necessary (based on topic).

• Assigns and manages position numbers

• Processes and assists in Recruitment activities such as data entry in applicable systems such as NeoGov and Smartsheet.

• Route and Track Requisitions in NeoGov

• Enters all requisition information in applicable Smartsheet

• Processes reviewed job postings and posts with approval from Talent Acquisition Manager (TAM)

• Schedules screening and kickoff meetings when needed

• Conducts routine audits of personnel information in the applicable HR/Payroll systems.

• Creates, monitors, updates, and audits electronic personnel records.

• Provides back-up support to monitor and respond/delegate emails in the HR Inbox.

• Develops a rapport with internal customers and focuses on quality and timely customer service.

• Ensures that principles of confidentiality are adhered to in every aspect of their work.

• Assist in all PAF emails and actions, including, but not limited to, ensuring the accuracy of the information, logging on the applicable Smartsheet, routing for approvals, and processing in the applicable HR/Payroll systems within the established timelines/deadlines.

Onboarding:

• In collaboration with the Talent Acquisition Manager updates applicable Smartsheet’s related to hiring and onboarding, including ensuring the smooth transition from recruitment to hire to onboarding.

• In collaboration with TAM, drafts and sends offer letters for all new hires and promotions.

• Sends, collects and verifies all new hire documents.

• Conducts all background checks.

• Responsible for all new hire notifications to IMS (Help Desk) and Payroll.

• Collaborates with HR Coordinator in processing new employees into the various systems, including Payroll (CPPS) Moodle, Employee Portal, and badge requests.

Offboarding Assistance:

• In collaboration with HR Coordinator, sends separation guidance to employees who submit notice of retirement or resignation and logs separation information on Employment Separation Smartsheet as needed.

• Send separation notifications to IMS (Help Desk) and Payroll.

• Collaborates with HR Coordinator to assist in stop dating and terminating separated employees into the various onboarding and HR/Payroll systems.

Other:

• Assists with projects and jumps in to provide support in areas of the team that need additional support.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUMEXPERIENCE REQUIREMENTS:

• 2 years experience in Human Resources or Talent Acquisition or Office Management with knowledge of administration, onboarding and recruitment functions

Preferred EXPERIENCE:

• 3+ years of Microsoft Office (Word, Excel, PowerPoint)

• 1+ years of experience with NEOGOV ATS

• 3+ years of work experience in Human Resources with knowledge of administration, onboarding and recruitment functions

QUALIFICATIONS, KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS:

• Must be able to multitask and prioritize in a busy office environment

• Excellent written and oral communication skills

• Must be proficient with Microsoft office products (Excel/Word)

• Strong organizational and time-management abilities

• Must be able to perform work independently as well as collaborate with the team

• Extreme attention to detail required, including the ability to audit and identify and correct errors

• Excellent customer service skills

• Must express a positive attitude and be able to diffuse difficult situations

• Ability to handle confidential information with professionalism

Conditions o f Employment (Required):

• Must be willing and able to submit to the pre-screening process and pass a background check.

• Work extended schedule per business needs

• Report to work location per business needs

Supplemental Information

Complete Applications must include :

• Completed Online Application: Required - Submitted through our ATS (https://www.governmentjobs.com/careers/Colorado) .

• Cover Letter: Required - Copy and Paste into the Supplemental Questions (11,000 character limit, aprx. 3 pages)

• Resume: Required - Copy and Paste into the Supplemental Questions (11,000 character limit, aprx. 3 pages)

Failure to submit a complete applicationas defined above by the announcement closewill result in your application being removed from consideration.

** Resumes and Cover Letters WILL NOT be reviewed for minimum qualification screening.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30.All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

Email Address:

All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available atwww.colorado.gov/spb.

A standard appeal form is available at:https://spb.colorado.gov/. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries tohr@cde.state.co.us.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Please copy and paste your RESUME into this question (work history only).DoNotinclude any Personally Identifiable Information (Such as your name, any contact information, or social media account information). This area has a limit of 11,500 characters (approximately 3 pages {8*5}).

02

Please copy and paste your COVER LETTER into this question.DoNotinclude any Personally Identifiable Information (Such as your name, any contact information, or social media account information). This area has a limit of 11,500 characters (approximately 3 pages {8*5}).

03

Resumes and cover letters must be uploaded as an attachment to your online application.Resumes, Cover Letters, or other required Supplemental Documentation will not be accepted after the closing date and time of the announcement. Have you uploaded and attached your resume, cover letter, and other required documentation to this application?

• Yes

• No

  04

  Please indicate your understanding that failure to submit all items listed under "Complete Applications" at the time of application may remove your application from consideration.If have not uploaded the required items, you can go back now and upload those documents before submission of this application.

• Yes

• No

  05

  The Colorado Constitution requires that applicants for State of Colorado Classified positions be Colorado residents at the time the application is submitted. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

  06

  If you are a current or previous State of Colorado employee (including public Institutions of higher education), please provide your Employee Identification Number (EID) in order to verify your current or previous employment. If you indicated that you are a current State of Colorado employee, please list all State of Colorado Departments or institutions of Higher Education for which you have worked for and your Employee ID (if known): Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not applicable, please state "N/A".

  07

  Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. If this does not apply to you, please put "N/A".

  08

  If you are a veteran eligible for Veteran Preference Points, a copy of your DD-214 is required to be submitted as an attachment to your online application.If you have not attached a copy of your DD214 to your application, you may go back and do so now.Have you attached a copy of your DD-214 to this application?

• N/A - I am not a veteran.

• Yes - I attached a copy of my DD-214 to this application.

• No - I am a veteran, but I do not qualify for veterans' preference.

  09

  This position iseligible for a Hybrid flex work place; the incumbent isrequired to maintain a home office within Colorado and report to the office as neededto complete the job duties of this position. Please indicate your understanding and acceptance of this requirement.

  10

  The salary range listed is the department's good faith range expected to be offered. Are you willing to accept an offer in the range listed in this announcement?

• Yes.

• Maybe. I believe my knowledge and skills encompass all of the minimum qualifications, the preferred qualifications, and special requirements of the position. I have detailed this in the work experience section of the application.

  11

  CDE hires applicants with lots of experience and little to no education, or those with lots of education and little experience, or those with a combination of both! When considering the Minimum Qualifications, Competencies for Success, and Preferred Qualifications in this announcement, tell us how your background is directly relevant or transferable to meeting the requirements.

  12

  If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt upload (attach) it.

• Yes

• No

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

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Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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