Payroll Supervisor

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Payroll Supervisor

Salary

$63,624.00 - $101,808.00 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

IHA 04523 09/18/2024

Department

Colorado Department of Human Services

Division

Financial Services

Opening Date

09/18/2024

Closing Date

10/5/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

3814 W. Princeton Circle Denver, CO 80236

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Cindy.Kong@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is open to current Colorado residents only.

Please note: This recruitment may be used to fill multiple vacancies.

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CDHSCareers

Description of Job

Remote Work/Hybrid: In office 2 days a week, Remote 3 days a week

Fort Logan/1575 Sherman

About this Unit:

This unit is responsible for the accurate and timely collection and reporting of hours worked and leave taken by Department employees in accordance with the Federal Fair Labor Standards Act, Family Medical Leave Act, and State Personnel Rules. It is also responsible for accurate and timely payment and reporting of employee wages, benefits, and deductions in accordance with generally accepted accounting principles, federal, state, and Department rules and regulations. This unit serves over 5,000 employees in five agencies (IHA, Wheat Ridge and Pueblo Regional Center, Colorado Mental Health Institute at Ft. Logan and Pueblo, Division of Youth Corrections, and All Nursing Homes) that are located in the North Central District and provides certain payroll and timekeeping functions for the entire Department.

About this Position:

The Payroll Supervisor exists to (a) supervise all payroll and timekeeping functions performed by the Northern and Western (in coordination with Western District Accountant) District Payroll/Timekeeping Units, (b) ensure accurate and timely payroll and timekeeping functions are performed effectively, efficiently, timely and in a professional manner to provide accurate payroll payments to employees and to ensure accurate deductions for all applicable taxes, insurance, and other payroll deductions; proper payments are made to third parties; accurate reporting for management, W-2s, and other reporting purposes, (c) prepare documents and reconciliations to respond to audit requests as received by the Office of the State Auditor or other outside auditors (d) advise and train agency managers and employees on Kronos timekeeping, to correct audit deficiencies, and other issues that arise, (e) ensure critical procedures are performed to maintain the operation of the automated timekeeping system (Kronos) in the department as they relate to Colorado Mental Health Institute at Fort Logan (IIC), Grand Junction Regional Center (IJB), Wheat Ridge Regional Center (IJC), Division of Youth Correction Facilities for the North Central and Western Districts (IKA), Colorado State Veterans Center at Rifle (ILD), Colorado State Veterans Home at Fitzsimons (ILG), and administrative support services (North Central and Western Districts Facilities Management, Accounting, and Procurement), (f) provide retirement counseling for employees considering retirement, and (g) function as back up for the Department Payroll/Timekeeping Manager and Kronos Administrator in their absence.

Summary of Duties:

Review and Analysis:

• Evaluates urgency of underpayments; reviews and approves all manual checks (CHOPS) created by the payroll staff for accuracy of calculations and appropriateness of generating the CHOP.

• Evaluates all overpayments, reviews collection correspondence and approves payment schedules with employees. If an overpayment is deemed to be uncollectible, refers the case to the Payroll Accountant.

• Determines compliance/noncompliance of payroll/timekeeping practices by using federal and state rules, accounting practices, and regulations. Identifies and resolves management issues that need improvement. Develops, establishes, modifies, and implements procedures to maintain compliance.

• Payroll/timekeeping liaison with North Central District Human Resources and Benefits/Risk Management. Establishes and implements appropriate procedures to prevent and/or resolve issues.

Supervision of Payroll Accounting Technicians:

• Evaluates employee performance and completes PMAP ratings and IPO’s for three to four staff on a semi-annual basis and identifies areas for professional improvement. Conducts pre- and post-evaluation meetings with employees.

• Coordinates and distributes workload to employees to assure work is completed in an accurate and timely manner, taking advantage of each employee’s individual expertise. Assesses and rebalances staff workloads to ensure equitable distribution. Approves all written communications generated by the Northern District Payroll/Timekeeping Office.

Compliance and Customer Service:

• Develops and revises procedures and updates office procedures manual; keeps all stakeholders informed of changes.

• Determines the most efficient and effective payroll procedures affecting the entire Department and recommends improvements to the Payroll/Timekeeping Manager.

• Participates in meetings with other State Agencies to develop the procedures for any changes to or new laws, policies or regulations and systems such as KRONOS and CPPS after reviewing with CDHS Payroll Manager.

• Develops changes and improvements to State-wide procedures and CPPS and recommends those changes to Central Payroll at the Department of Personnel and Administration after reviewing with the CDHS Payroll Manager.

• Determines proper calculations of employee’s pay and benefits when approached by employees with questions about pay and informs them of the final decision.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Option 1 (Minimum Qualifications)

• Six(6) years of professional accounting experience

• Please note: This experience must be clearly documented on your application and the supplemental questions must be answered.

Option 2 (Substitutions)

• Bachelor's degree from an accredited institution in accounting, finance, busines, statistics, economics, or data managementANDTwo (2) years of professional accounting experience

  OR

• Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement and two years of the professional accounting experience.

• Additional appropriate education will substitute for the required experience on a year-for-year basis.

Substitutions:

A bachelor's degree from an accredited college or university, which included 27 semester hours of accounting or auditing or finance or statistics or mathematics coursework may substitute for the required education. FPC/CPP can fulfill the accounting requirements.

A Master's degree or doctorate degree in accounting or MBA with an emphasis in accounting or a doctorate degree in accounting from an accredited college or university may substitute for the experience on a year-for-year basis.

A CPA license may substitute for the bachelor's degree and two years of professional accounting experience.

Full-time professional accounting experience may substitute for the required bachelor's degree in accounting on a year-for-year basis.

Definition of Professional Experience:While not fully encompassing, professional accounting experience is defined by the Colorado Department of Human Services as work that typically involves the following components:

• Analysis of financial transactions to determine accuracy, completeness, and conformance to established policies and procedures and generally accepted accounting standards

• Preparing, analyzing, and interpreting financial reports, statements and records, (e.g. balance sheets, profit and loss statements, amortization and depreciation schedules)

• Assembling data and creating financial projections

• Developing, implementing, modifying and documenting accounting systems

• Reconciliation of accounts

• Calculating and estimating effects of proposed changes in operating programs or accounting operations;

• Auditing processes

• Revenue recognition & contract completion recognition

• Account troubleshooting and problem solving

• Implementing and/or designing of financial controls

• GL system maintenance

• Making account recommendations

  Preferred Qualifications (preference will be given to candidates with these qualifications):

• Great attention to detail

• Understanding of details and system interactions

• Excellent communications skills

• Experience dealing with difficult situations and customers

• Great data analytic skills

• 2 years of supervisory experience

• Demonstrated proficiency with Microsoft Office software, specifically Excel and Access and/or google products

• Demonstrated experience working with CORE (Advantage)

• Preference will be given to candidates with public-sector and/or government accounting experience

• Demonstrated knowledge and experience with program accounting principles and practices with human-services related programs

• Preference will be given to candidates who demonstrate having greater depth of experience and knowledge related to accounting principles and practices.

Conditions of Employment:

• Standard Background – Name check, TRAILS, CMS and JBITS

• Occasional travel, as needed, to facilities or other offices related to training and department requirements

• Must have a current, valid Colorado Driver's license.

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS

  APPEAL RIGHTS:

  If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

  An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

  For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)

The Assessment Process

For additional recruiting questions, please contact Jessica.stroman @state.co.us

(Benefits Section - For Permanent Positions Only)

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHub state employee discount program

• Employee Wellness program MotivateMe

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

  *Some positions may qualify for the Public Service Loan Forgiveness Program. For more

  information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

  Our Values:

  We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .

  Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

  We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

  Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

  We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

  Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

  We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

  ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

  THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER

  Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application?

• Yes

• No

  02

  In an effort to support your needs for compensation, please list your starting salary expectations. NOTE: "Negotiable" or responses with no range given may affect your status in the selection process.

  03

  Please describe your previous and/or current professional accounting experience. If this does not apply to you, type "N/A" in the box below. Do not type "See Resume" for this question.

  04

  Please indicate the years of experience you have with google including drive and calendars.

  05

  How do you cope with stress?

  06

  Describe your experience as being a part of a team. What are the benefits of a team and the pitfalls?

  07

  What is your ideal working environment?

  08

  What interests you most about this position?

  09

  How do you manage competing deadlines?

  10

  How do you feel when your work is not finished at the end of the day?

  11

  What is your learning style?

  12

  Describe your experience managing staff.

  13

  Describe is your experience training staff.

  14

  Describe your experience with payroll, time reporting, benefits and leave situations such as FMl or injury leave.

  15

  If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.

  16

  Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.

  17

  The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.

• This information is available to me and I have read this information.

• I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

  Required Question

Agency

State of Colorado

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the "Printer" icon located above the job title

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Website

https://careers.colorado.gov/

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