Job Title: Administrative Assistant

Job Description

We are seeking an Administrative Assistant/Receptionist/Office Manager for a confidential search. The individual will sit at the front desk and be the 'face of the company,' but this role encompasses more than just receptionist duties. The role includes administrative support to a sales team leader and collaboration with the Executive Assistant. Additional responsibilities include assisting with shipping and receiving duties. This position offers the potential for growth and a permanent role within the company.

Responsibilities

• Present a positive first impression to visitors and telephone callers.

• Demonstrate excellent verbal communication skills and maintain a professional image.

• Exhibit strong customer service focus and organizational and planning skills.

• Utilize office tools such as typing, telephones, and Office 365 programs (Outlook, Word, PowerPoint, Excel).

• Answer phones and direct calls.

• Greet and receive guests and new hires.

• Setup and cleanup for meetings, lunches, and site events.

• Manage office supply inventory and ordering.

• Assist the site controller with local invoices.

• Support leads with travel arrangements, expense reports, and miscellaneous tasks.

• Act as the sustainability lead and ensure reporting requirements in SharePoint are met.

• Partner with employee resource groups (ERG) to support and host local events.

• Lead charitable activities and support onsite teams with events.

• Handle shipping and receiving tasks both nationally and internationally.

• Ensure trade compliance for shipping (training provided).

• Liaise with off-site document storage services and maintain document logs.

• Arrange courier services required for engineering.

• Serve as liaison between employees and property management.

• Manage access to the site gym in partnership with property management.

• Provide direction and guidance to maintenance staff.

• Maintain seating chart and handle desk assignments, setup, and cleanup.

• Assist IT in maintaining site distribution lists and badge access.

• Assist with setup and cleanup of working lunches.

• Handle ad-hoc responsibilities as assigned.

• Decorate the site for seasonal and holiday events, including setup and cleanup.

Essential Skills

• Minimum 2 years experience in an administrative/clerical/office support role.

• Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint).

• Experience with virtual call platforms (MS Teams, Zoom, WebEx).

• Strong customer service skills and professional communication abilities.

Additional Skills & Qualifications

• Ability to multitask and take on additional responsibilities.

• Adaptability to work with different cultures and languages.

• Good listening skills and ability to follow instructions.

• Experience in an administrative role not from a large corporation.

• Shipping and receiving experience.

Pay and Benefits

The pay range for this position is $28.00 - $28.00/hr.

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Detroit,MI.

Application Deadline

This position is anticipated to close on Mar 6, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.