Apply for Job Job ID363818 LocationDuluth Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1885 Employee ClassAFSCME Unit 6 - Clerical Add to Favorite Jobs Email this Job About the Job Bargaining unit consideration begins on 8/12/24 and ends on 8/18/24. **This posting is for a 100% time, continuous, in-person appointment with the Department of Applied Human Sciences on the Duluth campus. Work Schedule: M-F 8:00am-4:30pm Pay: The rate range for this position starts at $22.71 and depends on qualifications. 50% Account review, processing, and reporting (essential): Prepare and process financial journal entries and transactions for the unit (daily, mid-year, and year-end). Research, analyze and resolve general accounts transaction problems. Prepare budgets and reports for approval that meet the needs of the individual PI or business manager. Regularly review and analyze PI accounts. Verify grant/contract, ESO/ISO compliance. Provide assistance for the maintenance and development of process improvements of financial database. Prepare forms required for sponsored project submission. Prepare financial data for ESO/ISO audits. Regularly run EFS queries and reports. Communicate and coordinate with staff from multiple departments and colleges to meet requirements and deadlines. 20% Purchasing (essential): Reconcile and assure proper use of procurement cards for self and other staff members while verifying all procurement card transactions are accurately rebilled to the customer. Must maintain eligibility for procurement card in order to remain in this position. Prepare expense reimbursements forms for staff and visitors. Obtain necessary information. Submit reimbursements and maintain unit records. Act as a resource for staff and visitors regarding reimbursement policies and procedures. Serve as liaison between the unit and College cluster for Accounts Payable & Accounts Receivables. Maintain product and vendor information database. Order supplies (office, lab, special order, etc.). Check-in and register supplies as received. 20% Department Head Support / Human Resource Support: Assist department head in development of instructional budgets requests. Attend financial meetings and other university functions to keep current on changes and updates related to finances. Prepare hiring documents for new faculty, staff and student employees. Working with department head and search committee chairs prepare and post department position vacancies. Supervision is readily available although the employee will work independently much of the time. The employer reserves the right to assign other duties. 10% Invoicing (essential): Review internal and external sales orders to assure compliance with University policies. Work with customers and the Office of Risk Management to develop contracts with external sales customers. Act as a resource for staff and customers regarding external sales policies and procedures. Check invoices against price quotes. Prepare invoices requests for the College cluster. Work closely with staff to gather all administrative information required. Act as the point of contact for customer questions concerning invoices. Work closely with a diverse group of customers to answer any invoicing questions. Maintain customer information database. Qualifications Required/Essential Qualifications: High school diploma/GED and four years of related office experience. Training/education may be substituted for some of the years of experience. Computer experience required. Preferred Qualifications: Demonstrated/Documented experience working with spreadsheets, databases, email clients, web browsers, word processing documents, Google Calendar, Google Docs, and pdf forms. Demonstrated/Documented experience working non-sponsored programs and sponsored projects accounting procedures at an academic institution. Demonstrated/Documented experience processing travel reimbursements while following proper travel arrangement nd reimbursement procedures. Experience with making travel arrangements while following proper travel procedures and protocols. Technical and Problem Solving - understands general accounting functions and requirements. Able to reconcile reports and challenge potential issues based on knowledge of University policy. Use systems effectively to reconcile and report. Oral and Written Communication - Ability to interpret and explain University financial policies. Respond timely to questions and emails. Proactively inform supervisor of potential financial or other critical issues. Experience with writing clear, concise messages with accurate spelling, punctuation, and grammar. Experience with sponsored research accounting. Demonstrated/Documented Professionalism and Time Management - Uses time wisely to accomplish work duties. Displays good organization and prioritization skills. Demonstrated ability to work with a team of colleagues who represent a diverse work and conflict resolution styles. Recognize a diversity of problem-solving skills and how they can lead to better solutions. About the Department The Department of Applied Human Sciences employs more than 20 full-time faculty members with teaching and research interests in Exercise and Rehabilitation Sciences, Public Health, Physical Education Teacher Education, Health and Physical Education, Childhood Nature Studies, and Environmental and Outdoor Education. The curriculums of the degree programs reflect the accreditation standards of the various disciplines. Students graduate from these degree programs with a Bachelor of Applied Science (B.A.S.) degree. There are currently over 500 majors enrolled in the degree programs offered by the department. The students in the programs come from Minnesota, Wisconsin and across the Midwest. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.