Apply for Job Job ID364270 LocationDuluth Job FamilyFinance Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8222FG Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job The Financial Generalist, UMD Stores is responsible for the financial reporting, financial analysis, financial forecasts/projections, and financial processes in support of the UMD Stores. Key Accountabilities: Preparation of financial statements, account reconciliation, accounts payable, accounting and cash-room support. They serve as a backup for many back-office functions including systems, A/P, A/R, Cash-room, and receiving. Key Responsibilities Financial Reporting - 45% Prepare financial statements for UMD Stores using information from the inventory management system (MBS) and EFS. This includes analyzing EFS general ledger activity, preparing journal entries to record all activity into the MBS general ledger and reconciling between EFS and the MBS general ledger. Reconcile balance sheet and expense accounts monthly. Monitor fund balance for department. Coordinate the year-end closing processes. Work with buyers to obtain necessary information to reconcile physical inventory to financial records at the end of each fiscal year. Maintain the integrity of accounting system and chart of accounts for MBS GL. Interpret and apply University policies and procedures. Make recommendations for new or revised procedures for UMD Stores. Manage workflow to ensure deadlines are met. Oversee Print Shop financial activity, including financial summaries, budget entry and invoice processing. Coordinate year-end inventory, maintain SKUs, receive purchases in MBS and work with Print Shop staff resolving issues that arise Financial Analysis - 25%: Analyze data and provide relevant information as needed to the Department Director and bookstore management team. Calculate financial impact of economic variances (i.e., changes in enrollment, etc.). Review and analyze statistical and historical data to assist store director with developing the annual budget. Enter the budget in EFS including position budgeting for payroll. Identify/explain year-to-year variances in financial statements. Systems - 20%: Merchant Manager for UMD Stores for the Payment Card Industry Data Security Standard (PCI DSS). Complete the annual SAQ and provide required University documents to Campus Guard. Ensure all store employees are properly trained in handling credit cards. Create file to upload department charges to EFS twice a month and work with departments to resolve any chart field string budget errors. Coordinate direct digital charges to student accounts to include file verification, record revenue and research discrepancies. Annual verification and on-going maintenance of the Approved Purchaser list for department purchases. Identify and resolve system problems associated with POS transactions, cash operations (UCard and credit card issues) and inventory. Reconcile computer class activity in MBS. Coordinate annual physical inventory to include creating inventory calendar, update inventory maps, provide pre-inventory training, update procedures, review product location, determine counting assignments and making system count edits. Review and process inventory adjustments, merchandise write-offs and price change confirmations submitted by buyers. Verify daily UCard charges posted to PeopleSoft. Backup for Systems Manager to resolve daily sales posting errors. Point of contact for POS issues related to inactive UCards. Backup for UMD Stores system receiving in MBS. Manage the integration of new programs in the store's system through thorough preparation, training, implementation, and problem solving. Work with software provider (MBS) to implement new modules and gateways and to resolve issues that arise Other Accounting Duties - 10%: Backup document approver for department. Reconcile CPS warranty sale activity and provide warranty information to Tech Check. Create requis tions in PeopleSoft (standard and blanket) for store use purchases, receive items and submit invoices for payment. Gift card administrator, monitor gift card liability and resolve problems that occur with software provider (SVS). Prepare ICBA survey annually. Complete preparations for periodic internal audits, which include the review of internal controls; preparation of schedules; compiling of work papers; and responding to auditor's inquiries. Other duties as assigned. Qualifications Minimum Qualifications: BA/BS degree plus at least two years of professional work experience or a combination of related education and work experience to equal at least six (6) years Knowledge, Skills & Abilities Ability to lead by example, make sound decisions, act on ideas, and demonstrate professionalism. Excellent Financial and system aptitude Excellent interpersonal and communication skills Diligence and the ability to persevere in the face of resistance or setbacks. Growth mindset Physical/Other Requirements Work varied hours/days as business dictates. Fluent with MS-Office, PeopleSoft, and/or other financial systems Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M University of... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.