Position Summary

The Executive Secretary is responsible for key, high-level administrative processes to assist the Associate Dean for Academic Affairs, Associate Dean for Faculty and Intellectual Life, Chief of Staff, and Executive Assistant to the Dean; takes the lead on projects under the supervision of those individuals; and works collaboratively with faculty and staff to facilitate and complete various projects.

Duties and Responsibilities

 Assist Associate Deans and Chief of Staff 

• Maintain schedules for the associate deans and Chief of Staff, including scheduling meetings and anticipating and troubleshooting conflicts. 
• Prepare reports; create charts and graphs using existing databases and Excel. 
• Perform some clerical duties, such as formatting and sending correspondence; sharing email messages with part-time faculty; adding campus events to the appropriate calendar(s); arranging associate deans and Chief of Staff travel; processing and submitting associate deans' and Chief of Staff expenses; and copying and scanning. 

Lead Projects and Policy Implementation/Evaluation 

• Serve as a key contact for part-time faculty, and coordinate projects related to part-time faculty such as updating online profiles; preparing the annual part-time budget; and coordinating part-time faculty evaluations by full-time faculty. 
• Create forms tailored to new policies. Create, revise and automate other forms regularly submitted by faculty to administrative offices. 
• Coordinate posting, collection, and dissemination of student class evaluations. 
• Assist the Associate Dean of Academic Affairs with review of grade submissions. 
• Plan small events such as annual part-time faculty orientation or an advisory group luncheon. 

• Manage faculty recruitment logistics, from initial job talks through post-offer visits 

   Assist in Operation of Dean's Suite 

• Recruit, schedule and supervise student employees in the Dean's Suite.   

• Respond to space requests in Dean's Suite conference rooms, secure University space for Dean's Suite needs.   
• Support the day-to-day operations of the Dean's suite. 
• Monitor and order office supplies. 
• Sort mail daily and flag important items for attention.   
• Strong familiarity with role of Dean's Executive Assistant; assist with meetings and projects and serve as back-up when necessary.   

Maintain Records 

• Maintain part-time faculty records and interface with part-time faculty. 
• Maintain current faculty hiring charts.  
• Assist Dean's Executive Assistant with updating and maintaining the Dean's Suite record keeping and retention (digital and physical files). 

Technology and Data Coordination 

• Assist the Chief of Staff in collecting and monitoring of data for accreditation and other external reporting.   
• Analyze supply of courses by type and analyze part-time faculty profiles. 

Michigan State University College of Law is a diverse and inclusive learning community with roots dating to 1891 when it opened as Detroit College of Law in Detroit, Michigan. It moved to its current East Lansing location in 1995 and remained a private institution until 2020 when it became a fully integrated college of Michigan State University. 

Today, MSU Law has more than 600 students, 55 faculty members, 66 staff members, five librarians, and a world-wide network of over 12,000 alumni. MSU Law operates seven legal clinics overseen by nationally recognized faculty that provide students an opportunity to work on actual legal cases. Additionally, it offers some of nation's leading law programs in new and emerging legal education,